14:01:35 <KageSenshi> #startmeeting
14:01:35 <zodbot> Meeting started Thu Mar 15 14:01:35 2012 UTC.  The chair is KageSenshi. Information about MeetBot at http://wiki.debian.org/MeetBot.
14:01:35 <zodbot> Useful Commands: #action #agreed #halp #info #idea #link #topic.
14:01:37 <sweemeng> you guys \|v/
14:01:47 <KageSenshi> #chair rbergeron
14:01:47 <zodbot> Current chairs: KageSenshi rbergeron
14:01:49 <rbergeron> i am happy to help out,but you can take the lead :)
14:02:01 <KageSenshi> rbergeron, what should be the meeting id again?
14:02:32 <rbergeron> fudcon KL?
14:02:38 <rbergeron> whatever works :)
14:02:52 <KageSenshi> #meetingname FUDCon KL 2012
14:02:52 <zodbot> The meeting name has been set to 'fudcon_kl_2012'
14:02:59 <KageSenshi> ok :)
14:03:05 <rbergeron> there you go
14:03:21 <KageSenshi> welcome to FUDCon KL 2012 planning meeting
14:03:34 <KageSenshi> #link https://fedoraproject.org/wiki/FUDCon:KualaLumpur_2012/Meeting:2012-03-15
14:03:37 <KageSenshi> agenda is there
14:03:44 <KageSenshi> #topic rollcall
14:03:49 <KageSenshi> .fas izhar
14:03:50 <zodbot> KageSenshi: izhar 'Mohd Izhar Firdaus Ismail' <kagesenshi.87@gmail.com>
14:03:56 <rebelk0de> .fas gurdip
14:03:57 <zodbot> rebelk0de: gurdip 'Gurdip Singh' <gurdip@gandhara.org>
14:04:00 <MavJS> .fas MavJS
14:04:01 <zodbot> MavJS: mavjs 'Ye Myat Kaung' <mavjs01@gmail.com>
14:04:08 <rbergeron> .fas rbergero
14:04:11 <jipang_menjerit> .fas jipangmenjerit
14:04:11 <vinz007> .fas vinz007
14:04:11 <zodbot> rbergeron: rbergero 'Robyn Bergeron' <robyn.bergeron@gmail.com> - bergeror 'Ron Bergeron' <rbergero@converge.com>
14:04:15 <meng> .fas seatux
14:04:15 <zodbot> jipang_menjerit: jipangmenjerit 'Muhd Syazwan Md Khusaini' <me@syazwan.co.cc>
14:04:19 <zodbot> vinz007: 'vinz007' Not Found!
14:04:20 <ALmol> .fas Almol
14:04:23 <zodbot> meng: seatux 'Meng Shen' <seatux86@gmail.com>
14:04:27 <zodbot> ALmol: zalmolksis 'Ion' <vaneam@gmail.com>
14:04:29 <vinz007> .fas ck007
14:04:31 <zodbot> vinz007: marck007 'Marco Antonio Colmenero' <marcoantonio.colmenero@gmail.com>
14:04:43 <kulll> .fas kulll
14:04:44 <zodbot> kulll: kulll 'khairul anwar' <anwarbaik88@gmail.com>
14:04:57 <TYSSeries> .fas tysseries
14:04:57 <zodbot> TYSSeries: tysseries '' <tys1992@gmail.com>
14:05:01 <sweemeng> .fas Sweemeng
14:05:02 <zodbot> sweemeng: 'Sweemeng' Not Found!
14:05:05 <sweemeng> still hate me
14:05:14 <KageSenshi> XD
14:05:18 <jipang_menjerit> lol
14:05:23 <KageSenshi> anyone else?
14:05:30 <tuanta> .fas tuanta
14:05:32 <zodbot> tuanta: tuanta 'Truong Anh Tuan' <tuanta@iwayvietnam.com>
14:05:54 <KageSenshi> ok
14:06:02 <KageSenshi> lets start
14:06:06 <KageSenshi> #topic Announcements
14:06:22 <KageSenshi> #info volunteer who have yet to preregister, please preregister in the wiki
14:06:29 <KageSenshi> :)
14:06:37 <vinz007> .fas Vinz007
14:06:38 <zodbot> vinz007: 'Vinz007' Not Found!
14:06:39 <rebelk0de> !
14:06:43 <KageSenshi> rebelk0de, ?
14:06:50 <rebelk0de> KageSenshi, we have 18 vlnt now
14:06:58 <rebelk0de> some can contribute to non-tech stuff
14:07:06 <rebelk0de> we'll meet them on tuesday
14:07:07 <[HM]> .fas hanif
14:07:07 <KageSenshi> rebelk0de, you mean we have 38 vlnt? :)
14:07:07 <zodbot> [HM]: 'hanif' Not Found!
14:07:19 <rebelk0de> i mean we have 18 from UCTI
14:07:24 * MavJS reminds vinz007 to leave the fas stuff later.
14:07:25 <yrcjaya> .fas yrcjaya
14:07:25 <zodbot> yrcjaya: yrcjaya 'Jayaseelan Yezhuarlai' <yrcjaya@gmail.com>
14:07:28 <KageSenshi> and 20+ students
14:07:47 <sweemeng> thats around half of the participant expected
14:07:51 <KageSenshi> yeah
14:08:01 <KageSenshi> anyway, next topic
14:08:07 <kaio> .fas kaio.net
14:08:08 <zodbot> kaio: kaio 'Caius Chance (かいお)' <me@kaio.net>
14:08:14 <KageSenshi> #topic Review of actions from last meeting
14:08:40 <KageSenshi> give jurank_dankkall access to contacts - done
14:08:54 <KageSenshi> eh
14:08:57 <KageSenshi> wrong minutes
14:09:28 <rbergeron> LOL
14:09:28 <MavJS> KageSenshi: http://meetbot.fedoraproject.org/fudcon-planning/2012-03-08/fudcon_kl_planning.2012-03-08-13.59.html ? :)
14:09:36 <sweemeng> #fail
14:09:59 <KageSenshi> MavJS, thanks .. i opened the one from the volunteer meeting last tuesday XD
14:10:28 <KageSenshi> rbergeron to take tasks from this meeting and turn them into tickets
14:10:41 <KageSenshi> erm .. guess we'll take it :)
14:10:46 <rbergeron> LOL
14:11:05 <KageSenshi> #action KageSenshi to tasks from last meeting and turn them into tickets
14:11:11 <KageSenshi> rebelk0de to provide KageSenshi with Classroom names and capacities for each day, and kagesenshi or jipang_menjerit to add to wiki
14:11:23 <KageSenshi> that one is done
14:11:37 <KageSenshi> posted in the fudcon-plannning ML and i've put it up in wiki
14:11:39 <rebelk0de> KageSenshi, Done. Sent to mailing list too
14:11:41 * KageSenshi goes pick the link
14:11:52 <rbergeron> So I missed that, but most of it was already in action before we got done, except for group bookings.
14:11:59 <rbergeron> rebelk0de: thahkns for doing that
14:12:12 <vinz007> MavJS: ok
14:12:23 <KageSenshi> #link http://fedoraproject.org/wiki/FUDCon:KualaLumpur_2012/Organization#Rooms
14:12:58 <KageSenshi> next
14:12:59 <KageSenshi> mavjs to call and check options on discounts for group bookings
14:13:11 <rebelk0de> rbergeron: Most welcome
14:13:17 <MavJS> !
14:13:24 <KageSenshi> MavJS, :)
14:13:40 <MavJS> KageSenshi: done. sent it to the fudcon-planning ml :)
14:13:47 <KageSenshi> MavJS, can you summarize here
14:13:53 <KageSenshi> again tq :)
14:13:56 <MavJS> alright.
14:14:26 <MavJS> so the discounts for the rooms are a no-go unless we're going for 30 and above.
14:15:23 <rbergeron> okay, do we think we're going to need that many, or not realy?
14:15:37 <MavJS> i don't think so.
14:15:39 <rbergeron> I am more apt to go with not realy, esp. if we have to owe the money if we don't make it.
14:15:43 <KageSenshi> yep, dont think so
14:16:19 <rebelk0de> dont think so either
14:16:29 <KageSenshi> sponsorship application currently is around 11 last i checked this afternoon, so thats only around 3 four person room ..
14:16:31 <rbergeron> okay, let's skip it then.
14:16:52 <MavJS> if we're taking the Family suites, we can have 3-4 persons per room. we wouldn't hit 30 rooms :)
14:17:11 <KageSenshi> with option to add beds
14:17:28 <MavJS> yup, that too. :)
14:17:37 <KageSenshi> at most 1 bed, so the largest room can fit 5 people
14:18:08 <KageSenshi> MavJS, theres wifi provided too right?
14:18:33 <MavJS> KageSenshi: yup. and the pricing that i gave is breakfast and taxes included.
14:18:44 <KageSenshi> MavJS, can you list out the prices here
14:18:56 <MavJS> sure. hold on. :)
14:19:54 <KageSenshi> #action KageSenshi to add the hotel price information into the wiki
14:20:38 * KageSenshi found the mail first
14:20:41 <MavJS> ah, there is the link https://lists.fedoraproject.org/pipermail/fudcon-planning/2012-March/003377.html
14:20:44 <MavJS> :D
14:20:45 <KageSenshi> ah
14:20:55 <MavJS> sorry was, crawling for it.
14:20:58 <KageSenshi> #link https://lists.fedoraproject.org/pipermail/fudcon-planning/2012-March/003377.html hotel prices are listed in this email
14:21:06 <KageSenshi> MavJS, ok thanks :)
14:21:28 <MavJS> :)
14:21:33 <KageSenshi> next item then :)
14:22:14 <KageSenshi> information in blog post about subsidies .. erm .. guess thats a not-yet :)
14:22:38 <rbergeron> yeah. sooooooooooooooooooooo - i went to do that, and remembered you did one, and figured, that works, but didn't think aobu tthe mailing list announcement.
14:22:45 <rbergeron> or rather, it registered in my mind as "done" but it wasn't.
14:23:02 <KageSenshi> yeah
14:23:04 <rbergeron> and i know christoph raised this on the mailing list - do we want to do a mailing list post now, and just bump out the dates?
14:23:12 <KageSenshi> +1
14:24:12 <KageSenshi> what date do we want to bump it to?
14:24:18 <rbergeron> ummm
14:24:55 <rbergeron> i think he suggested the 27th - i am okay with that
14:25:01 * rbergeron needs to take her trash out for the truck! crap
14:25:01 <KageSenshi> ok
14:25:18 <KageSenshi> XD
14:25:32 <sweemeng> i love trash day
14:26:03 <KageSenshi> #info sponsorship request is extended to 27th March
14:26:27 <KageSenshi> but i think we should start deciding on who gets approved and who didnt on the meeting on 22th
14:26:27 <rbergeron> okay, i'll do the mail now while we go through meeting
14:26:51 * rbergeron just barely got it out before the truck came, heard it driving down the street
14:27:03 <KageSenshi> yay :)
14:27:26 <KageSenshi> next topic i guess?
14:27:36 <KageSenshi> #topic questions/decisions
14:27:52 <KageSenshi> rbergeron, are we allowed to get external sponsorship ?
14:27:57 <rbergeron> absolutely
14:28:01 <KageSenshi> cool
14:28:19 <KageSenshi> basically, we're thinking of finding sponsors for extra t-shirts
14:28:42 <KageSenshi> ok then :)
14:29:06 <KageSenshi> rebelk0de, MavJS , sweemeng ,and rest of team, you guys got questions to ask here?
14:29:31 <sweemeng> loud and clear
14:29:36 <rebelk0de> !
14:29:39 <KageSenshi> rebelk0de,
14:29:50 <meng> lets say if I am getting stuff from the wholesalers for the 3-1 packs, what should I do?
14:30:04 <rebelk0de> KageSenshi: Have a few things to sort out, add to the wiki, and get my logistics team to work on
14:30:17 <rebelk0de> but can only proceed next monday - have a few projects to complete this week
14:30:20 <KageSenshi> meng, add it into the budget document, and we'll decide afterwards
14:30:39 <KageSenshi> meng, we'll go for shopping near the event
14:30:44 <MavJS> !
14:30:45 <rebelk0de> so nothing to ask / mention at the moment
14:30:47 <meng> 2 trips then, one for price shopping?
14:30:51 <KageSenshi> rebelk0de, ok
14:30:54 <KageSenshi> meng, yep
14:31:09 <yrcjaya> Meng, i can hope on with you for that
14:31:13 <rebelk0de> eof
14:31:19 <KageSenshi> MavJS,
14:31:31 <MavJS> KageSenshi: when do we start booking for rooms?
14:31:35 <KageSenshi> ah
14:31:38 <KageSenshi> right
14:32:03 <KageSenshi> first we need to get is estimated numbers
14:32:04 <KageSenshi> hurm
14:32:26 * KageSenshi checks the sponsorship request list
14:32:42 <rbergeron> we should wait fto book rooms until after we have people sponsored to attend.
14:33:01 <vinz007> !
14:33:03 <rbergeron> ideally we'd like fr one person per room to book the room themselves, and we'll pay for it onsite.
14:33:16 <MavJS> rbergeron: ah, right. ok.
14:33:56 <vinz007> what about this hotel? http://www.hotel128.com.my/index.html
14:34:00 <KageSenshi> we have 12 sponsorship request at the moment, so i guess we'll be expecting around 15-16 people
14:34:49 * KageSenshi tries to recall why not hotel128
14:34:58 <KageSenshi> MavJS, rebelk0de u guys remember?
14:35:17 <MavJS> KageSenshi: i believe the avilability of rooms?
14:35:35 <KageSenshi> ah ok
14:36:21 <KageSenshi> yep sri petaling have large room options
14:36:42 <KageSenshi> vinz007, that answers your question?
14:37:10 <rebelk0de> !
14:37:11 <vinz007> i not sure, never going in before
14:37:19 <MavJS> so nothing to ask/mention at the moment. eof
14:37:21 <vinz007> only pass by the hotel
14:37:29 <KageSenshi> vinz007, or do you have something to recommend on the place?
14:37:32 <KageSenshi> ok
14:37:34 <KageSenshi> rebelk0de,
14:37:49 <rebelk0de> KageSenshi: That's a budget hotel, probably no Wi-Fi, breakfast
14:37:55 <rebelk0de> Will check tomorrow
14:38:01 <KageSenshi> rebelk0de, theres wifi according to the website
14:38:02 <rebelk0de> and confirm
14:38:06 <KageSenshi> rebelk0de, ok
14:38:12 <rebelk0de> oh, my bad... will check then
14:38:13 <rebelk0de> eof
14:38:15 <KageSenshi> #action rebelk0de to check hotel128 deals
14:38:23 <KageSenshi> ok
14:38:37 <KageSenshi> anymore?
14:38:39 <KageSenshi> else next topic
14:38:40 <[HM]> !
14:38:43 <KageSenshi> [HM],
14:39:05 <[HM]> have u check on the possibility of Fudpub?
14:39:25 <[HM]> i mean, the price if we chg the bbg to buffet?
14:39:42 <KageSenshi> [HM], not yet, the action item for that was just added in last vlnt meeting :)
14:40:15 <KageSenshi> anyway, if you follow the mailing list, eric/mavjs will be checking the prices
14:40:47 <KageSenshi> [HM], that answers your question?
14:40:53 <[HM]> yerp, eof
14:41:10 <KageSenshi> [HM], for fnb stuff, you might want to ask eric directly, he deals with it , and i trust him to be able to sort stuff out :)
14:41:37 <KageSenshi> ok ..
14:41:39 <KageSenshi> anymore?
14:41:43 <KageSenshi> else next topic
14:41:57 <TYSSeries> !
14:41:59 <KageSenshi> TYSSeries,
14:42:15 <TYSSeries> The amount/types of power extension
14:42:40 <KageSenshi> TYSSeries, tbd later :) .. raise that again in vlnt meeting on tuesdays :)
14:42:47 <TYSSeries> We might need to take them to test it out whether @@ UCTI can supports huge amount of electricity ~
14:42:52 <TYSSeries> Oh sure, no problem
14:43:01 <KageSenshi> ok
14:43:14 <KageSenshi> next topic?
14:43:15 <rebelk0de> !
14:43:17 <KageSenshi> rebelk0de,
14:43:34 <rebelk0de> TYSSeries, KageSenshi, we have a good idea on the logistical requirements :)
14:43:41 <rebelk0de> and the number of power extensions needed :)
14:43:48 <KageSenshi> ok cool :)
14:43:51 <rebelk0de> will update during physical meeting
14:43:54 <rebelk0de> eof
14:44:02 <jipang_menjerit> !
14:44:02 <KageSenshi> (well, its not the first time we run big events in apiit anyway)
14:44:05 <KageSenshi> jipang_menjerit,
14:44:14 <rebelk0de> +1 KageSenshi
14:44:34 <jipang_menjerit> seems to be some media are interested to join the con
14:44:42 <KageSenshi> jipang_menjerit, neat
14:44:52 <jipang_menjerit> should we make some presskit?
14:45:04 <KageSenshi> jipang_menjerit, hey , thats in your tasklist since our first meeting :)
14:45:04 <jipang_menjerit> a bag with merchandise
14:45:11 <KageSenshi> ah that press kit
14:45:17 <KageSenshi> hurm ..
14:45:33 <jipang_menjerit> KageSenshi: that press release :P
14:45:56 <KageSenshi> jipang_menjerit, depend on budget, but well, i think lets just treat them equally like everyone else .. with , perhaps, some extra material for them to use for news
14:46:16 <jipang_menjerit> ok then
14:46:17 <jipang_menjerit> eof
14:46:22 <KageSenshi> ok
14:46:29 * rbergeron notes we shoudl probably work with marketing for a press release, or see if Red Hat is willing to do a press release or a news blog.
14:46:44 <sweemeng> !
14:46:46 <rbergeron> If we want to engage local media i think that is okay, but if we want to do a press release it shoudl come from the project as a whole
14:46:54 <KageSenshi> +1 rbergeron
14:46:58 <rebelk0de> +1 rbergeron
14:47:03 <sweemeng> +1 rbergeron
14:47:18 <MavJS> +1
14:47:23 <KageSenshi> #info we should contact the marketing team to help out with the press-release
14:47:33 <KageSenshi> sweemeng,
14:48:07 <sweemeng> presskit for community event?
14:48:16 <KageSenshi> sweemeng, ?
14:48:17 <sweemeng> or that is just flyer(not part of presskit?)
14:48:27 <jipang_menjerit> KageSenshi: I'll update the actual numbers later
14:49:01 <KageSenshi> sweemeng, presskit , as in, stuff to help us getting covered in news :) ..
14:49:08 <sweemeng> ok, not related
14:49:09 <sweemeng> eof
14:49:22 <KageSenshi> next topic?
14:50:06 <MavJS> +1 next topic :)
14:50:09 <KageSenshi> #action jipang_menjerit  / kagesenshi to contact the marketing team for inputs for presskit
14:50:13 <KageSenshi> ok
14:50:21 <KageSenshi> #topic new action items
14:50:27 <KageSenshi> erm
14:50:39 <KageSenshi> i think we've added the one covered in the agenda earlier
14:50:52 <KageSenshi> next topic?
14:50:53 <rbergeron> which one?
14:51:06 <KageSenshi> rbergeron, announce to fudcon-announce
14:51:13 <KageSenshi> the funding request
14:51:15 <rbergeron> you mean just announce?
14:51:23 * rbergeron just sent it - i need to get it approved through the queue
14:51:29 <KageSenshi> ah
14:51:35 <KageSenshi> cool :)
14:52:21 <KageSenshi> rbergeron, anything / any info you need for next meeting?
14:52:27 <KageSenshi> i'll add that into action item
14:52:45 <rbergeron> not offhand, i think it's important we get things like costs for shirts, food, etc. nailed down
14:52:51 <rbergeron> so we can know what budget we have for travel requests
14:53:10 <KageSenshi> ok
14:53:29 <KageSenshi> #action KageSenshi to nail down the budget document
14:53:30 <rbergeron> and if there are any additional travel costs (not sure how far hotel is from airport, mass transit from airport to hotel, etc.)
14:53:45 <KageSenshi> right
14:54:32 <rbergeron> i think people can generally cover bus/subway things themselves but if it's $50 cab only then we need to disclose that kind of thing
14:54:33 <KageSenshi> #info budget should also include additional travel cost (eg: bus, train, etc)
14:55:02 <rbergeron> well - i am not endorsing paying for little things like that
14:55:13 <rbergeron> but if there is a major cost that needs to be considered along with air travel
14:55:21 <KageSenshi> it wont reach myr20 ~= USD7
14:55:32 <KageSenshi> for public transport
14:55:45 <rbergeron> esp. since reimbursing people one by one for $7 really sucks
14:55:49 <KageSenshi> nonetheless, i think we should put it into the budget doc, as we'll need the info for travel kit anyway :)
14:56:12 <KageSenshi> so that people bring enough local currencies
14:56:13 <rbergeron> but it's nice to know for when people arrive - do i need to find small amounts of money so i can get on a train, etc.
14:56:16 <rbergeron> exactly
14:56:23 <rbergeron> since i have no local currency
14:56:25 <rbergeron> :)
14:56:37 <KageSenshi> :)
14:56:47 <KageSenshi> ok
14:57:01 <KageSenshi> erm .. we're almost hit 1 hour mark
14:57:15 <KageSenshi> anymore action items for next meeting?
14:57:56 <KageSenshi> ok ppl seems to start to doze off :)
14:58:05 <sweemeng> should get touch and go card for visitors
14:58:15 <sweemeng> to get them travel in train/bus more easily
14:58:16 <sweemeng> hm
14:58:18 <sweemeng> random idea
14:58:28 <KageSenshi> sweemeng, erm .. no .. coz.. well .. how you are supposed to give to them when they arrive? :)
14:58:34 <sweemeng> good point
14:58:55 <KageSenshi> and if we're at airport anyway, might as well just pick them up :)
14:59:16 <KageSenshi> ok
14:59:19 <KageSenshi> next topic i guess
14:59:23 <KageSenshi> #topic open floor
14:59:28 <KageSenshi> any stuff ?
14:59:33 <KageSenshi> else we'll end the meeting
14:59:46 <vinz007> need to ask for the place for bbq?
14:59:49 <KageSenshi> #info next vlnt meeting is a physical meeting at APIIT, 8pm
15:00:04 <KageSenshi> vinz007, thats for vlnt meeting .. or bring that question to the mailing list
15:00:08 <vinz007> ok
15:00:42 * KageSenshi looks around
15:00:46 <MavJS> KageSenshi: i think #end ;) nothing to add from me :)
15:00:58 <KageSenshi> +1
15:01:03 <jipang_menjerit> +1
15:01:15 <kulll> +1
15:01:21 <KageSenshi> ok then
15:01:28 <KageSenshi> thanks all for attending the meeting
15:01:38 <KageSenshi> see you guys tuesday next week
15:01:52 <kaio> thx
15:01:55 <MavJS> o/
15:02:24 <KageSenshi> #endmeeting