18:00:56 <jsmith> #startmeeting FUDCon Planning Meeting
18:00:56 <zodbot> Meeting started Fri May 20 18:00:56 2011 UTC.  The chair is jsmith. Information about MeetBot at http://wiki.debian.org/MeetBot.
18:00:56 <zodbot> Useful Commands: #action #agreed #halp #info #idea #link #topic.
18:01:02 <jsmith> #meetingname FUDCon Planning
18:01:02 <zodbot> The meeting name has been set to 'fudcon_planning'
18:01:10 <jsmith> #chair rbergeron igorps aeperezt
18:01:10 <zodbot> Current chairs: aeperezt igorps jsmith rbergeron
18:01:16 <jsmith> #topic Roll Call
18:01:54 <igorps> I suggest we review all the tickets in the agenda
18:02:02 <jsmith> Yes, that was my plan
18:02:05 <dMaggot> ppl, has ayaita being introduced?
18:02:14 <dMaggot> in any previous meeting, I mean
18:02:17 <jsmith> Not that I've seen?
18:02:50 <igorps> dMaggot: I don't think so
18:02:56 <dMaggot> ayaita has been collaborating with the local team and organization of the venue and stuff
18:03:03 <jsmith> Ah, wonderful
18:03:13 <jsmith> Welcome ayaita -- hope to meet you in person in Panama
18:03:16 <ayaita> thank you dMaggot, my name is Monica nice to meet you all
18:03:23 <igorps> good to know!
18:03:34 <igorps> ayaita: Nice to meet you too
18:03:38 <dMaggot> oh, plus looking for sponsors which is always good idea xD
18:03:44 <jsmith> #info Monica (ayaita in IRC) is helping the local team
18:04:04 <jsmith> Any other items before we start reviewing tickets?
18:04:10 <jsmith> Is aeperezt around?
18:04:27 <aeperezt> pong
18:04:36 <igorps> now he is :)
18:04:42 <aeperezt> sorry I was on a call with a sponsor
18:04:49 <aeperezt> so I have some questions
18:05:00 <jsmith> #topic Questions from aeperezt
18:05:29 <jsmith> aeperezt: Please, go ahead :-)
18:05:55 <aeperezt> Dell is one of our local sponsors
18:06:14 <jsmith> OK
18:06:35 <aeperezt> they were asking if the can bring some goodies for the attendies like pens, notebooks or so
18:06:56 <aeperezt> they want to do a pen with the Dell logo, plus fudcon 2011
18:07:56 <dMaggot> aeperezt: are they going to take care of quotes and picking the pens, etc?
18:08:06 <Southern_Gentlem> !
18:08:39 <aeperezt> they also were asking if they can show some computer with linux (Ubuntu) on a stand
18:09:03 <aeperezt> they will take care of that
18:09:27 <jsmith> aeperezt: Absolutely!
18:09:43 <jsmith> aeperezt: We don't have a problem with sponsors handing out goodies for attendees
18:09:48 <Southern_Gentlem> ? would they take the ubuntu laptop to a M$ show
18:10:17 <jsmith> Southern_Gentlem: I don't follow...
18:10:41 <Southern_Gentlem> they want to display a laptop running ubuntu at a FUdcon
18:10:43 <dMaggot> jsmith: Southern_Gentlem he means they shouldn't bring Ubuntu to a FUDCon
18:10:51 * jsmith has no problem with it, to be honest
18:11:21 <Southern_Gentlem> that salesperson will have a long day
18:11:24 <igorps> A Fedora box would be preferable, but if there is no other way I don't see a problem either
18:11:30 <jsmith> Southern_Gentlem: We should be accepting and welcoming to all free software believers
18:11:46 <igorps> jsmith: +1
18:12:03 <Southern_Gentlem> jsmith,  yes it is linux
18:12:05 <aeperezt> jsmith, I don't see a problem with that, I ask them if we can boot them with an fedora USB
18:12:18 <jsmith> Either way -- I'm perfectly happy with it
18:12:20 <aeperezt> and I will not be a problem
18:12:35 <jsmith> They're a sponsor, so we should treat them with respect
18:12:40 <Southern_Gentlem> more sponsorship the better
18:13:29 <aeperezt> the other thing they want is to talk about Red Hat servers
18:13:58 * jsmith has no problem with that either
18:14:08 <aeperezt> so I said that if it is Red Hat it is not allow, jeje I'm joking
18:14:19 <jsmith> :-p
18:14:20 <igorps> aeperezt: like a talk in the schedule or in their booth?
18:14:47 <aeperezt> igorps, like a talk but they have to propouse it
18:15:17 <igorps> I think we can use the bigger room in the first day for that
18:15:26 <jsmith> As long as they propose it like the rest of the talks, I have no problem with it
18:15:38 <Southern_Gentlem> +1
18:15:46 <Southern_Gentlem> +1 jsmith
18:16:32 <igorps> sounds good to me
18:17:12 <igorps> aeperezt: any more questions?
18:18:12 <aeperezt> igorps, nop
18:18:26 <aeperezt> on other news
18:18:38 <aeperezt> the t-shirts are ready and the badges
18:18:50 <igorps> #info No problem on Dell bringing a laptop with Ubuntu
18:19:03 <jsmith> OK, shall we review tickets?
18:19:16 <jsmith> #topic FUDPUB (https://fedorahosted.org/fudcon-planning/ticket/157)
18:19:44 <aeperezt> yes
18:20:08 <jsmith> Status update?
18:20:25 <jsmith> Has the food been ordered, or will it be ordered on Monday?
18:20:37 <aeperezt> jsmith, food has been ordered
18:20:59 <aeperezt> so FUDPUB is ready
18:21:07 <igorps> Folks also added transportation information on the wiki
18:21:22 <jsmith> #info food for FUDPub ordered
18:21:31 <jsmith> #info FUDPub transportation information added to wiki
18:22:06 <jsmith> Ticket 159 is the transportation information ticket, for what it's worth
18:22:25 <jsmith> #topic Ticket 116 - FUDCon booklet https://fedorahosted.org/fudcon-planning/ticket/159
18:22:47 <jsmith> Just waiting to pick them up tomorrow, correct?
18:23:10 <jsmith> Anything else on booklets before I move on?
18:23:33 <jsmith> #topic Ticket 117 - Badges - https://fedorahosted.org/fudcon-planning/ticket/117
18:23:54 <igorps> That booklet ticket actually was that one:
18:23:55 <igorps> https://fedorahosted.org/fudcon-planning/ticket/116
18:24:09 <aeperezt> badges are done and printed with the help of LoKoMurdoK and potty
18:24:21 <igorps> I think #159 can be closed
18:24:40 <jsmith> I'll assign it to myself to remember to bring the badge holders.
18:25:28 <jsmith> #info Badges are printed, jsmith to bring badge holders
18:25:54 <jsmith> #topic Ticket 119 - T-shirts - https://fedorahosted.org/fudcon-planning/ticket/119
18:26:01 <jsmith> #info T-shirts are done :-)
18:26:22 <aeperezt> t-shirts are done, need to pick them up
18:26:28 <igorps> nice!
18:26:33 <jsmith> Perfect -- please update the ticket after picking them up
18:26:44 <aeperezt> jsmith, will do
18:26:52 <jsmith> #topic Ticket 154 - Media distribution - https://fedorahosted.org/fudcon-planning/ticket/154
18:27:10 <jsmith> I'm bringing USB keys :-)
18:27:19 <aeperezt> jsmith, great
18:27:26 <jsmith> I still haven't programmed them, but I'll do that this afternoon
18:27:49 <igorps> jsmith: I hope you don't hit any problem on customs
18:27:51 <aeperezt> dMaggot, what is the status of the dvd burner
18:28:08 <dMaggot> aeperezt: the burner might be available for those days
18:28:09 <jsmith> igorps: I don't think I will
18:28:16 <dMaggot> aeperezt: but I don't have a confirmation yet
18:28:22 <aeperezt> if you have f14 media it will be good to have
18:28:55 <igorps> aeperezt: I have a few ones with me, I'll bring them
18:29:17 <aeperezt> yes with a label from Brazil
18:29:20 <aeperezt> with love
18:29:29 <aeperezt> :-)
18:29:41 <igorps> and I kind note ;)
18:30:00 <jsmith> OK, looks like we're in good shape then
18:30:01 <jsmith> #topic Ticket 155 - Supplies for Barcamp sessions - https://fedorahosted.org/fudcon-planning/ticket/155
18:30:46 <jsmith> Just a reminder for someone to bring paper, markers, and painter's tape for the Barcamp
18:31:07 <igorps> It is a good idea to print the A4 paper with the barcamp talk titles by forehand if possible
18:31:13 <aeperezt> i have the task
18:31:19 <dMaggot> igorps: A4 specifically?
18:31:32 <jsmith> dMaggot: Doesn't really matter -- A4 or US Letter is about the right size
18:31:38 <aeperezt> dMaggot, letter A4 is on brazil
18:31:40 <dMaggot> jsmith: k, thought so, thanks
18:31:51 <igorps> dMaggot: can be any paper
18:31:53 <jsmith> You can pre-print signs for those who have signed up for talks if you want, but it's not necessary
18:31:57 <jsmith> It just saves a bit of time
18:32:16 <jsmith> Everyone else will write their talk title on the paper, and then people vote by writing lines on the papers
18:32:26 <igorps> and save some blank for the ones who have not signed up yet
18:33:15 <jsmith> #topic Ticket 158 - Posters/Signs - https://fedorahosted.org/fudcon-planning/ticket/158
18:33:32 <igorps> Those papers are for the attendees to mark what talks they want to watch
18:34:10 <jsmith> Do we want to print some extra signs (using a laser printer) to help people find FUDCon?
18:34:33 <aeperezt> well not sure
18:35:02 <aeperezt> we can use some I think dMaggot do you know better the area what do you think?
18:35:06 <jsmith> Ok, it's a suggestion, but it's not necessary
18:35:23 <igorps> aeperezt: if the buildings are distant or hard to find it is a good idea
18:35:44 <igorps> but if they are a not, I don't see the necessity
18:35:59 <jsmith> Correct.
18:36:04 <aeperezt> jsmith, Ciudad del Saber is big but all buildings has signs and are identified
18:36:11 <jsmith> OK, great!
18:36:14 <jsmith> Moving on...
18:36:23 <jsmith> #topic Ticket 160 - paying for bowling
18:36:31 <jsmith> #info jsmith to pay for bowling onsite
18:36:38 <aeperezt> I have to go today around there to pick some villas keys so I will check
18:36:57 <jsmith> #topic Ticket 161 - Update wiki with building information - https://fedorahosted.org/fudcon-planning/ticket/161
18:37:26 <jsmith> Does someone want to take this task and update the wiki with the building names, and perhaps a map?
18:37:48 <jsmith> (If it's already been done, say so in the ticket and then we can close the ticket)
18:38:19 <igorps> The building names are on the wiki
18:38:28 <igorps> but we do not have a map yet
18:38:43 <jsmith> OK
18:38:49 <aeperezt> I have the map we use for the booklet I think we can upload that to the wiki
18:38:56 <jsmith> Sounds great!
18:39:00 <igorps> aeperezt: +1
18:39:17 <jsmith> #topic Ticket 77 - Quote danish/coffee - https://fedorahosted.org/fudcon-planning/ticket/77
18:40:30 <jsmith> Ok, picaditas at 11:00am on Thursday
18:40:42 <jsmith> Did someone communicate that to the food vendor?
18:41:02 <igorps> This will be payed on site too?
18:41:25 <jsmith> I can pay it on-site, yes
18:41:32 <jsmith> Unless they want to be payed in advance
18:42:00 <aeperezt> jsmith, yes
18:42:17 <igorps> In that case a reimbursement will work
18:42:33 <rbergeron> i thought picaditas were sponsored?
18:42:36 <aeperezt> jsmith, the picaditas on Thursday are paid by sponsor
18:42:43 <jsmith> Ah, even better :-)
18:42:51 <jsmith> (One less thing for my expense report!)
18:43:00 <igorps> no problem then!
18:43:04 <jsmith> Anything else on this ticket?
18:43:46 <igorps> nothing from me
18:44:26 <jsmith> #topic Ticket 156 - Mark badges for free lunches - https://fedorahosted.org/fudcon-planning/ticket/156
18:44:47 <jsmith> I'm bringing small stickers to put on the badges of those getting sponsored lunches
18:44:57 <jsmith> #info jsmith to bring stickers to indicate sponsored lunch
18:45:13 <jsmith> #topic Ticket 162 - Room for the lunch - https://fedorahosted.org/fudcon-planning/ticket/162
18:45:20 <jsmith> aeperezt: This is being handled by a sponsor, correct?
18:45:43 <aeperezt> jsmith, yes sponsor will handle that
18:45:55 <jsmith> Perfect, I'll update the ticket.
18:46:21 <jsmith> OK folks, that's all the tickets with "latam-meeting" in the keywords
18:46:26 <jsmith> Anything else you'd like to discuss?
18:46:33 <jsmith> #topic Any other business or questions or concerns?
18:46:46 <aeperezt> no on mi side
18:46:56 <aeperezt> see you all in Panama next week
18:47:05 <jsmith> I'm very pleased with the way things are coming together
18:47:13 <igorps> aeperezt: said that prepaid GSM cards are available at the airport and might be useful
18:47:23 <igorps> information was added to the wiki
18:47:26 <jsmith> Thank you all for helping out
18:47:28 <jsmith> Thanks igorps
18:47:37 <jsmith> aeperezt: Is one cellular company better than another?
18:48:56 <jsmith> #info Next meeting at 18:00 UTC on Tuesday, May 24th
18:49:12 <jsmith> Last chance to speak up before I end the meeting!
18:49:35 <igorps> we can wrap it up!
18:49:40 <jsmith> #endmeeting