18:15:00 <igorps> #startmeeting 18:15:00 <zodbot> Meeting started Fri Apr 1 18:15:00 2011 UTC. The chair is igorps. Information about MeetBot at http://wiki.debian.org/MeetBot. 18:15:00 <zodbot> Useful Commands: #action #agreed #halp #info #idea #link #topic. 18:15:12 <igorps> #meetingname fudcon_panama 18:15:12 <zodbot> The meeting name has been set to 'fudcon_panama' 18:15:47 <igorps> Today's agenda is here: 18:15:57 <igorps> https://fedorahosted.org/fudcon-planning/report/12 18:16:09 <igorps> So, to the first topic 18:16:33 <igorps> #topic Get confirmation for additional rooms 18:16:50 <igorps> Today is the deadline for this one 18:16:57 <igorps> aeperezt: any news? 18:17:28 * gomix here 18:19:13 <aeperezt> well I was on the phone, there was small miss place, we have 6 villas available for the fudcon, but only 2 paid for 18:20:16 <igorps> aeperezt: I meant for the additional rooms 18:20:18 <aeperezt> igorps, when we were asking for sponsorship for the villas they separated them and I was not aware of that. 18:21:16 <igorps> Good to know! But I was refereeing to the rooms for the event in the university :) 18:21:27 <aeperezt> aditional room still on hold, but like I said when we got that posibility we could work with out them and if we have them use them 18:22:22 <igorps> ok, I'll close the task them, so we can prepare the schedule with what we have confirmed by now 18:22:58 <igorps> if we get the rooms later we can prepare some additional activities 18:23:34 <igorps> aeperezt: about the rooms we have available and confirmed by now 18:23:45 <igorps> we have a big room for the first day 18:24:01 <igorps> and two rooms for the other two days, right? 18:24:04 <aeperezt> yes 18:25:04 <igorps> #info Bigger room available for the first day and other two rooms available for the following two days 18:25:52 <igorps> ok, so let's think the schedule of what we have right now 18:26:08 <igorps> I'll open a new task for the schedule organization 18:26:35 <igorps> #action igorps to open a task for the schedule organization 18:26:58 <igorps> I'm wiling to help with the schedule organization on the wiki 18:27:23 <igorps> since we have several names confirmed we can start working on a draft 18:28:25 <igorps> aeperezt: any ideas for the schedule? 18:30:25 <aeperezt> igorps, well I think we need to have the list of people comming and what the can talk about so we can take advantage of the first day room, so talks that people like will be then 18:31:55 <igorps> aeperezt: sure, the survey will also help us to define what talks are more suitable to for the first day room 18:32:24 <jsmith> It wouldn't hurt to send out an email encouraging people to submit talks for the first day as well 18:33:03 <aeperezt> jsmith, right 18:33:11 <igorps> Some subsidized folks don't have talks on the wiki either 18:33:24 <aeperezt> specially to people sponsored 18:33:28 <igorps> I can ask them to propose some 18:34:48 <igorps> I'll open the task and work on this announcement. And we get back to this item on next meeting. 18:35:01 <jsmith> Perfecto! 18:35:09 <igorps> next topic: 18:35:24 <igorps> #topic FUDCon Panama booklet content 18:35:56 <igorps> aeperezt we need some updates from Xhaksx on this one 18:36:17 <igorps> I added more information about hackfests but didn't get a reply 18:37:42 <aeperezt> igorps, that task was pickup by tatica as he was not able to finish that part 18:38:26 <aeperezt> igorps, also we need to finish the book let to send to print that means that we need to check what is missing 18:39:05 * jsmith can help out as well, if needed 18:39:16 <aeperezt> on my head jsmith message on it is one of the things, the list of restaurants on the area I got them by email from jcsniper 18:39:26 <igorps> aeperezt: ok, I'm reassign the ticket to her 18:39:39 <jsmith> I sent my message to tatica, so she should have it 18:39:47 * jsmith can send it again, or re-write it 18:40:40 <aeperezt> can you send me a copy of it tatica is going to be full with flisol so we need to check what she have and see who can finish it 18:41:01 <igorps> jsmith: If can post it somewhere and link it on the task would be nice as well 18:41:13 <igorps> #link https://fedorahosted.org/fudcon-planning/ticket/116 18:42:37 <aeperezt> igorps, we need to be able to send it to print before april 15 18:42:58 <aeperezt> igorps, any other info can be added on a addon page 18:43:19 <igorps> #info we need to be able to send it to print before April 15th 18:44:07 * tatica will be free after apr-9 - She is sorry for be so bussy with flisol :\ 18:44:19 <igorps> aeperezt: Hackfest information and Jared's message are ready, if we don't need to change anything 18:44:57 <igorps> so I guess we're good, we need to put the content together now 18:45:22 <aeperezt> igorps, ok then we need the files so we can check them and add the information on the restaurants, computers store and sponsors 18:46:41 <igorps> hackfest information is on the task, and I remember that we have everything else translated from Tempe's booklet 18:47:16 <igorps> Everyone who has files to share can post on the ticket 18:47:28 <igorps> so we can have everything there together 18:50:03 <igorps> let's work on update the ticket with the files we have, so tatica can have everything she need when she´s available to work on the booklet 18:50:38 <igorps> ok, next topic 18:51:02 <igorps> #topic FUDCon T-shirt 18:51:27 <igorps> we agreed on the production of 150 T-shirts 18:51:45 <igorps> aeperezt: do we have sponsorship for this amount? 18:56:03 <igorps> aeperezt: are you still there? :) 18:56:59 <aeperezt> yes 18:57:21 <aeperezt> we talk with Dell 18:57:45 <aeperezt> of 150 but we need to check again with them 18:58:29 <igorps> great, if they give an ok this something we can start to produce 18:58:41 <igorps> now about the villas 18:58:55 <igorps> #topic Find out if more villas are available 18:59:07 <igorps> aeperezt already updated the ticket 18:59:22 <aeperezt> there are 6 villas available, 18:59:30 <igorps> #info There are 6 villas available 18:59:42 <igorps> This is really great 18:59:49 <jsmith> Woot! 18:59:54 <gomix> :-D 19:00:17 <igorps> so next we can finish the subsidies meetings 19:00:35 <igorps> we can have the last one on Tuesday, same time as the last one 19:01:19 <aeperezt> right 19:01:27 <jsmith> That works for me 19:01:41 <igorps> ok, agreed 19:02:25 <igorps> #agreed Third subsidy meeting will be on Tuesday, 22:00 EST 19:02:50 <igorps> I'll send a reminder before 19:03:20 <igorps> aeperezt: do we need some process for making room reservations? 19:03:39 <igorps> For instance providing names and passport numbers 19:06:39 <igorps> if we need that information we can start putting it together 19:06:53 <igorps> so we can organize room sharing and so on 19:07:56 <igorps> aeperezt: depending of the information needed it's better to do that on private 19:09:44 <igorps> moving on 19:09:48 <igorps> #topic Airfare purchase 19:10:24 <igorps> jsmith: How do you intend to approach the purchase? 19:11:19 <igorps> I remember an email from Max that he said that some Red Hat employees would help with that 19:12:54 <aeperezt> brb 19:14:13 <jsmith> igorps: Yes, either Max or I will pay for it 19:17:02 <igorps> jsmith: when will we be able to start the purchase process? 19:17:49 <jsmith> igorps: As soon as I contact Max and figure out how he wants to proceed 19:17:56 <jsmith> igorps: Most likely we can start on Monday 19:19:26 <aeperezt> sorry 19:19:40 <aeperezt> back 19:20:14 <igorps> jsmith: nice! I sent an email earlier this week with some information. It's a good reference. 19:20:19 <aeperezt> jsmith, good 19:21:32 <igorps> #info Airfare purchase process most likely to get started on Monday 19:22:12 <igorps> aeperezt, jsmith: anything else to add here? 19:22:24 <aeperezt> yes 19:22:59 <aeperezt> I have a talk to a couple of people and they need letters to got the fudcon, jsmith can you help me with that 19:23:05 <aeperezt> also 19:23:36 <jsmith> aeperezt: I'm happy to 19:23:50 <aeperezt> there are people from outside panama city that want to come but do not have were to stay in panama city 19:24:06 <jsmith> aeperezt: Please have them send me an email with their full name, address, and details, and I'll write them a letter 19:24:26 <aeperezt> can they ask for sponsorship for villas 19:24:37 <jsmith> They can always ask! 19:25:14 <aeperezt> great will talk to them, so they create account to create tickets. 19:25:21 <igorps> I remember that Paul made a nice invitation letter for me to attend at FUDCon Tempe :) 19:25:49 <jsmith> I'm not sure if we'll have money left in the budget to sponsor them, but they can always ask :-) 19:26:11 <aeperezt> jsmith, will send your email to them so they can send their information to get the letter 19:26:21 <jsmith> aeperezt: Perfect 19:27:06 * potty saluda a todos. 19:28:18 * geek_cl idem 19:28:35 <igorps> potty geek_cl: Hola! 19:28:40 <geek_cl> :) 19:28:51 <potty> :) 19:29:12 <igorps> Unfortunately we're just finishing :) 19:29:26 <igorps> aeperezt: anything else? 19:30:36 * gomix got to run... 19:31:18 <aeperezt> igorps, nops 19:32:02 <igorps> ok! 19:32:06 <igorps> Thank you all for attending! 19:32:12 <igorps> #endmeeting