18:10:19 <igorps> #startmeeting
18:10:19 <zodbot> Meeting started Fri Mar  4 18:10:19 2011 UTC.  The chair is igorps. Information about MeetBot at http://wiki.debian.org/MeetBot.
18:10:19 <zodbot> Useful Commands: #action #agreed #halp #info #idea #link #topic.
18:10:35 <igorps> #meetingname fudcon_panama
18:10:35 <zodbot> The meeting name has been set to 'fudcon_panama'
18:10:56 <igorps> #topic Roll Call
18:11:03 <igorps> Igor Soares - Brasil
18:11:46 <aeperezt> alejandro Perez - Panama
18:12:31 <igorps> Today's agenda is here:
18:12:33 <igorps> https://fedorahosted.org/fudcon-planning/report/12
18:13:07 <igorps> let's move to our first topic
18:13:09 * jsmith is here
18:13:25 <igorps> #topic Get confirmation for additional rooms
18:13:36 <igorps> aeperezt: any news from the university?
18:14:33 <aeperezt> nop, yeat
18:14:50 <aeperezt> they always take time goberment
18:15:24 <igorps> aeperezt: maybe we should define a deadline for that
18:15:52 <igorps> for instance after we judge subsidies
18:15:58 * potty salute everyone in this room.
18:16:03 <igorps> so we can plan the schedule
18:16:07 <dgilmore> gday all
18:16:10 <igorps> potty: hello! :)
18:16:23 <potty> :) hi igorps
18:16:27 <aeperezt> We can define a deadline or work with what we have and if we get it then have more to work on
18:16:28 <igorps> dgilmore: Hi!
18:16:44 <aeperezt> dgilmore, hi
18:16:52 <aeperezt> potty, hi
18:17:16 <igorps> aeperezt: waiting until the end of March sounds good to you?
18:17:23 <potty> hello aeperezt
18:17:24 <aeperezt> yes
18:17:34 <igorps> ok
18:18:06 <igorps> #agreed We will wait until the end of March to get confirmation for additional rooms
18:18:34 <igorps> in case we get a negative reply we work with what we have
18:18:39 <igorps> no problem then
18:18:43 <jsmith> Sounds good to me
18:19:04 <igorps> ok, next topic
18:19:30 <igorps> #topic Ask Ciudad del Saber Internet administrators to allow IRC and SSH connections
18:19:50 <igorps> This one is not showing on the agenda link because it's closed
18:20:02 <igorps> so this is more a follow-up
18:20:20 <igorps> aeperezt: we got a reply during the week, right?
18:20:31 <aeperezt> I think that it was anwser on the ticked as I closed they have them open so there si no problem with that
18:20:45 <dgilmore> great
18:21:32 <igorps> aeperezt: you guys might want to run a few tests in the venue before the event as well
18:22:08 <igorps> If everything is open that is nice
18:23:09 <jsmith> We did some testing ahead of time at FUDCon Tempe, and found problems that that we thought were fixed already
18:23:09 <aeperezt> igorps, yes I thought about that we can do test since the network is the same as the one Cidetys uses and I have codes and access to that, but have to plan a visit to it
18:23:26 <jsmith> So it's a great idea to test a day or two before the conference, if possible
18:23:46 <igorps> jsmith: +1
18:24:07 <igorps> aeperezt: Will we need special codes for accessing the wireless in the event?
18:24:40 <aeperezt> right
18:24:57 <aeperezt> they will provide them a day before
18:25:04 <dgilmore> yep
18:25:30 <igorps> #Info Ports for IRC and SSH connections are open
18:25:40 <aeperezt> but I have access to them because one of our sponsor has office in the same area
18:25:56 <igorps> it's a good idea to put this information on the booklet
18:26:10 <igorps> at least on the online version
18:26:24 <dgilmore> igorps: which information?
18:26:47 <igorps> dgilmore: wireless password and network name
18:27:03 <dgilmore> igorps: well the printed version it would be good
18:27:09 <dgilmore> so people can get online
18:27:23 <dgilmore> hard to get the information if your not online :)
18:27:24 <aeperezt> I was thinking on that but, I don't think we will have it that in advance as they may change it and they will not like it to have public
18:27:36 <dgilmore> but yes we need to make sure we get that info out
18:27:55 <dgilmore> aeperezt: yeah. we at the least need a way to get it to people
18:27:59 <dgilmore> maybe a insert
18:28:04 <dgilmore> or something
18:28:12 <aeperezt> I think we can give you that with the booklet on a insert page
18:28:28 <dgilmore> or even a place in the booklet where people can write it
18:28:49 <igorps> aeperezt: sounds good
18:29:01 <igorps> or leave is information at the villas somehow
18:29:11 <igorps> this*
18:29:50 <igorps> and explicit on the booklet where people should ask for the password
18:30:03 <dgilmore> yeah
18:30:25 <igorps> I'd rather have it written in the booklet
18:30:37 <aeperezt> last event I was there organizer give it on the villas entry and on the rooms on the white board was the code
18:30:37 <igorps> probably is the easiest way to get the information
18:31:09 <igorps> aeperezt: that should do the trick too :)
18:31:48 <aeperezt> igorps,  the booklet may be send to printer one week or two before the event there is not time to put the info there since we will not have it only maybe 2 or 3 days before
18:32:17 <aeperezt> and CdS will not like if we put that in a web site
18:32:28 <igorps> aeperezt: so we can go for the white board approach
18:32:33 <igorps> the important is letting people know
18:33:39 <igorps> #idea give wireless information on the villas entry and in the rooms on the white board
18:34:24 <igorps> so moving on
18:35:03 <igorps> #topic FUDCon Panama booklet content
18:35:33 <igorps> I still need information about the space available to write about the hackfests
18:36:35 <igorps> amonthoth: hello!
18:37:08 <igorps> amonthoth: did you manage to get that fonts for the booklet?
18:41:33 <aeperezt> I got disconnected
18:41:35 <aeperezt> did I miss something
18:41:38 <igorps> We are facing some instability
18:41:40 <igorps> #chair aeperezt
18:41:40 <zodbot> Current chairs: aeperezt igorps
18:41:41 <dgilmore> aeperezt: nope
18:41:46 <dgilmore> aeperezt: at least the last thing i saw was from you
18:41:54 <aeperezt> dgilmore, ok I just lost track of what was going on
18:42:01 <igorps> Are you guys there?
18:42:04 <dgilmore> igorps: si sehnor
18:42:05 <aeperezt> igorps, I'm here
18:42:09 <aeperezt> amonthoth, you there
18:42:09 <dgilmore> we just had a netsplit
18:42:10 <igorps> I guess we are back
18:42:19 <igorps> So we were talking about the booklet
18:42:27 <igorps> I said that I still need information about the space for writing the hackfest description
18:42:28 <aeperezt> how are we doing rewarding the booklet, did we get jsmith page
18:42:33 <igorps> bug got no reply from amonthoth
18:42:36 <aeperezt> tatica is not online
18:43:08 <igorps> amonthoth was needing some fonts
18:43:17 <igorps> to be sure about the space
18:43:49 <igorps> he's also away
18:44:25 <igorps> I'll write a note on the ticket so we can get a reply from them
18:44:57 <jsmith> OK, sounds good
18:45:04 <igorps> #action igorps to get information about the space available for writing the hackfest description
18:45:16 <igorps> next topic
18:45:53 <igorps> #topic FUDCon Panama Badges
18:46:17 <igorps> aeperezt: any news on the printer?
18:46:48 <aeperezt> we have access to a printer that can do the job
18:47:00 <aeperezt> with the right quality so that is no problem
18:47:05 <igorps> aeperezt: great!
18:47:42 <igorps> #info aeperezt confirmed we can use a proper printer to print the badges
18:48:25 <igorps> I'll move the design t-shirt topic for the next meeting
18:48:39 <igorps> so, today's last topic now
18:49:00 <igorps> #topic Create content survey to find out local community expectations
18:49:31 <igorps> we made a lot of progress on that this week
18:49:35 <potty> igorps, sorry for interrupting but did you already wrote about danish?
18:50:47 <igorps> potty: I did not set this ticket for this meeting but if you have updates you can share on the end of the meeting :)
18:51:29 <potty> ok
18:51:46 <igorps> so, regarding the survey
18:52:00 <igorps> #link https://fedorahosted.org/fudcon-planning/ticket/114
18:52:22 <igorps> tatica finished the arts and the content
18:52:44 <igorps> Nushio coded a survey preview here:
18:52:53 <igorps> #link http://hart.k3rnel.net/fudcon/survey/
18:53:56 <igorps> Last night i worked on some improvements as well as on Portuguese translations and Nushio already uploaded them
18:54:08 * jsmith just took the survey :-p
18:54:38 <igorps> jsmith: nice :)
18:54:55 <igorps> We have the survey in English, Spanish and Portuguese
18:55:14 * jsmith found the survey a bit too short -- but that's OK
18:55:35 * gomix guilty...
18:55:45 <igorps> I guess tatica's intention was to make it simple
18:56:03 <igorps> specially for the Panamanian public
18:56:12 <dgilmore> jsmith: i did it last night
18:56:43 <dgilmore> igorps: so the intention of the survey is just to get an idea of the type of people coming right?
18:57:21 <igorps> Yep, the idea is to know what people want to learn at FUDCon
18:57:37 <igorps> So we can plan the schedule properly
18:58:01 <amonthoth> sorry guys i am in a meeting right now but recording this one
18:58:04 <potty> I think it is ok
18:58:17 <igorps> amonthoth: ok
18:58:23 * gomix has to run to... will let this open...
18:58:50 <igorps> this looks pretty close to the final survey
18:59:11 <igorps> we just intent to make corrections from now on
18:59:34 <igorps> and open it for the broader public
18:59:37 <potty> yep
18:59:44 <aeperezt> I'm ready to send the survey to panamenian goberment offices
19:00:09 <igorps> but if you guys have suggestions please let us know
19:00:36 <igorps> post it on the track ticket and we will work to improve it together
19:00:57 <igorps> aeperezt: nice! It will be ready shortly
19:01:29 <igorps> potty: would like to add something about the dinner, right?
19:02:34 <potty> yep
19:02:37 <potty> not much really
19:02:50 <potty> I have talked to the Chef on Tuesday
19:03:04 <igorps> #topic quote Coffee/danish for thuesday, friday and Saturday
19:03:10 <potty> and he's going to send me today the proposal of ti
19:03:14 <potty> it**
19:03:21 <potty> including prices and so for
19:03:47 <potty> it will include transportation and service
19:03:49 <potty> :)
19:03:53 <potty> so it is full service
19:04:27 <igorps> #info the chief will send prices for full service meals
19:04:47 <aeperezt> potty, we are planning to as some sponsor to cover all or part of it, but we cannot do it until we get the estimate
19:04:56 <aeperezt> *ask
19:05:18 <igorps> potty that includes breakfast, lunch or dinner?
19:05:36 <potty> lunch and 2 coffee breaks
19:06:07 <dgilmore> potty: is 2 coffee breaks normal?
19:06:08 <potty> aeperezt i will send you a copy of the email he's going to send me
19:06:22 <igorps> #info proposals will include lunch and 2 coffee breaks
19:06:27 <potty> yes it is
19:06:32 <dgilmore> ok :)
19:06:36 <potty> jajaja
19:06:38 <potty> :)
19:06:54 <igorps> nice work potty
19:07:01 <aeperezt> potty, thanks
19:07:13 <potty> btw, it is going to be chef food... so it should be great!
19:07:14 <potty> jajajaja
19:07:23 <igorps> When you have news please post on the ticket to let us know:
19:07:25 <potty> thx to you fedorians!
19:07:25 <potty> :)
19:07:32 <igorps> #link https://fedorahosted.org/fudcon-planning/ticket/77
19:07:33 <potty> OK
19:07:57 <igorps> Anything else guys?
19:08:37 * dgilmore has nothing
19:08:47 <jsmith> I have something
19:09:03 <igorps> jsmith: please, go on
19:09:06 <jsmith> Now that we're past March 1st, we can start getting travel subsidies approved
19:09:23 <jsmith> So I think we should set a deadline for travel subsidies, and then meet to decide which subsidies to approve
19:09:43 <jsmith> (The tricky part will be deciding how much of the FUDCon budget to spend on travel subsidies)
19:10:10 <igorps> jsmith: do you prefer to have a separated meeting for that?
19:10:31 <jsmith> igorps: It can happen during this meeting -- we just need to announce the deadline
19:10:55 <aeperezt> if you ask me 95% of the budget will be for that, but I know we may not doing that
19:11:17 <igorps> jsmith: sound good to have on this meeting
19:11:48 <igorps> I'd like to have a deadline in two weeks
19:12:16 <igorps> so we can have the meeting before next month begins
19:12:34 <aeperezt> one think, next week is carnaval, and on top of that on Wednesday my baby girl will be born so I may not be around next week, so we have to plan the meeting before or after
19:13:00 <jsmith> aeperezt: I'll leave it up to you to pick the most appropriate deadline
19:13:21 <igorps> aeperezt: It's ok to have it before the carnival
19:13:22 <jsmith> We just need to make sure that people know about the deadline and file a ticket in Trac before the deadline
19:13:48 <aeperezt> igorps, but as fast as we start getting tickets we have a better changes to get better prices
19:14:33 <igorps> aeperezt: that's why I don't want to leave this too closer to the event
19:14:40 <jsmith> Do you want to have two rounds of subsidies?
19:14:46 <jsmith> One next week, and one the week after that?
19:14:52 * jsmith throws out ideas
19:15:14 <igorps> aeperezt: having the deadline in two weeks would give you time to get back
19:15:23 <igorps> and after that we can run the meetings
19:15:33 <jsmith> aeperezt: And congratulations on the baby :-)
19:15:34 <igorps> jsmith: sounds good to me
19:15:37 <aeperezt> I think we can have two rounds one next week and the other the week after
19:15:56 <aeperezt> so +1 jsmith
19:15:58 <jsmith> OK, that means we have to YELL LOUDLY to tell people about the subsidies
19:16:08 <aeperezt> right
19:16:11 <jsmith> Because a week isn't very much time :-)
19:16:37 <igorps> I won't be available next week due to Carnival as well :)
19:17:01 <igorps> aeperezt: what do you think about a week and a half?
19:17:32 <igorps> for instance deadline on March 16th
19:17:37 <aeperezt> I think we need to work on this not depending on my time schedule
19:18:32 * jsmith thinks it would be useful to have aeperezt be part of the subsidy meeting, to help give input on who is deserving of subsidies
19:18:47 * igorps agrees with jsmith
19:18:55 <aeperezt> next week on Wednesday til saturday maybe a bit complicated for me
19:19:16 <aeperezt> so we can work on that on Tuesday
19:19:30 <aeperezt> potty, what do you think
19:19:42 <igorps> aeperezt: Tuesday, March 15th?
19:20:02 <aeperezt> March 8, the first round
19:20:07 <potty> it's ok aeperezt
19:20:45 <aeperezt> we can review all tickets and ask people to review their info
19:20:54 <igorps> March 8 is too close to set a deadline, isn't it?
19:22:45 <aeperezt> there are many tickets ready we can review those on March 8 and give oportunitty to others for March 16
19:23:21 <jsmith> I think March 8th is too soon
19:23:38 <jsmith> Let's do the 16th or 18th of March, if possible
19:24:28 <igorps> I suggest a deadline on March 15th
19:24:35 <jsmith> That sounds good to me
19:24:45 <igorps> and then we can have the first meeting on the 18th
19:25:26 <igorps> second round on March 25th
19:25:38 <jsmith> That works for me
19:25:39 <igorps> so we have all done before the end of the month
19:26:12 <igorps> aeperezt: what do you think?
19:26:14 <jsmith> Are we agreed?
19:27:22 <aeperezt> well
19:28:02 <igorps> #topic Subsidies meeting dates
19:28:34 <igorps> aeperezt: are you able to make it on these dates?
19:28:47 <aeperezt> I think
19:29:08 <aeperezt> if the meeting are late at night eas US time around 8
19:29:31 <igorps> If you're not please ask potty to come too :)
19:29:56 <igorps> aeperezt: the idea is to have on Fridays
19:30:02 <aeperezt> the 15 SL community have a meeting with the local goberment
19:30:10 <igorps> in this meeting
19:30:23 <aeperezt> I rater do it earlier
19:30:44 <igorps> March 15th is just the deadline
19:31:22 <igorps> meeting will be on Friday, March 18th
19:31:40 * jsmith can do a late meeting, if necessary
19:31:50 <igorps> me too
19:32:01 <aeperezt> on the 15 I have it complicated and all panama SL group
19:32:23 <jsmith> aeperezt: We will be meeting late on the 18th.  Will that work for your schedule?
19:32:41 <igorps> aeperezt: but we won't have a meeting on the 15th
19:33:03 <aeperezt> let do the 15 around 21:00 hours US east time
19:33:27 <igorps> aeperezt: I can do that
19:33:44 <igorps> so we have to push the deadline back to the 14th, ok?
19:34:00 <jsmith> OK
19:34:10 <aeperezt> ok so the 14
19:34:16 <aeperezt> around same time
19:34:47 <igorps> aeperezt: we don't need to have a meeting on the deadline date
19:34:53 <igorps> this is just for people know until when the can file tickets
19:34:58 <jsmith> aeperezt: The "deadline" is just the time that people need to submit their tickets
19:35:12 <jsmith> aeperezt: We'll meet on the 15th, but the tickets must be created by the 14th
19:35:21 <aeperezt> ok
19:35:22 <aeperezt> then
19:35:37 <aeperezt> let start screeming
19:35:59 <igorps> nice, we have an agreement
19:36:40 <igorps> #agreed Deadline for submitting travel subsidies tickets: March 14th
19:37:29 <igorps> #agreed Meeting for first round of travel subsidies on March 15th
19:37:54 <igorps> second round on March 18th?
19:38:14 <igorps> sounds ok to you guys?
19:40:47 <igorps> aeperez left
19:41:04 <igorps> I'll leave the second round date open for now
19:41:29 <igorps> #info second round date will be decided further
19:41:57 <igorps> Since we have an agreement we can close the meeting
19:42:19 <igorps> #endmeeting