18:10:19 <igorps> #startmeeting 18:10:19 <zodbot> Meeting started Fri Mar 4 18:10:19 2011 UTC. The chair is igorps. Information about MeetBot at http://wiki.debian.org/MeetBot. 18:10:19 <zodbot> Useful Commands: #action #agreed #halp #info #idea #link #topic. 18:10:35 <igorps> #meetingname fudcon_panama 18:10:35 <zodbot> The meeting name has been set to 'fudcon_panama' 18:10:56 <igorps> #topic Roll Call 18:11:03 <igorps> Igor Soares - Brasil 18:11:46 <aeperezt> alejandro Perez - Panama 18:12:31 <igorps> Today's agenda is here: 18:12:33 <igorps> https://fedorahosted.org/fudcon-planning/report/12 18:13:07 <igorps> let's move to our first topic 18:13:09 * jsmith is here 18:13:25 <igorps> #topic Get confirmation for additional rooms 18:13:36 <igorps> aeperezt: any news from the university? 18:14:33 <aeperezt> nop, yeat 18:14:50 <aeperezt> they always take time goberment 18:15:24 <igorps> aeperezt: maybe we should define a deadline for that 18:15:52 <igorps> for instance after we judge subsidies 18:15:58 * potty salute everyone in this room. 18:16:03 <igorps> so we can plan the schedule 18:16:07 <dgilmore> gday all 18:16:10 <igorps> potty: hello! :) 18:16:23 <potty> :) hi igorps 18:16:27 <aeperezt> We can define a deadline or work with what we have and if we get it then have more to work on 18:16:28 <igorps> dgilmore: Hi! 18:16:44 <aeperezt> dgilmore, hi 18:16:52 <aeperezt> potty, hi 18:17:16 <igorps> aeperezt: waiting until the end of March sounds good to you? 18:17:23 <potty> hello aeperezt 18:17:24 <aeperezt> yes 18:17:34 <igorps> ok 18:18:06 <igorps> #agreed We will wait until the end of March to get confirmation for additional rooms 18:18:34 <igorps> in case we get a negative reply we work with what we have 18:18:39 <igorps> no problem then 18:18:43 <jsmith> Sounds good to me 18:19:04 <igorps> ok, next topic 18:19:30 <igorps> #topic Ask Ciudad del Saber Internet administrators to allow IRC and SSH connections 18:19:50 <igorps> This one is not showing on the agenda link because it's closed 18:20:02 <igorps> so this is more a follow-up 18:20:20 <igorps> aeperezt: we got a reply during the week, right? 18:20:31 <aeperezt> I think that it was anwser on the ticked as I closed they have them open so there si no problem with that 18:20:45 <dgilmore> great 18:21:32 <igorps> aeperezt: you guys might want to run a few tests in the venue before the event as well 18:22:08 <igorps> If everything is open that is nice 18:23:09 <jsmith> We did some testing ahead of time at FUDCon Tempe, and found problems that that we thought were fixed already 18:23:09 <aeperezt> igorps, yes I thought about that we can do test since the network is the same as the one Cidetys uses and I have codes and access to that, but have to plan a visit to it 18:23:26 <jsmith> So it's a great idea to test a day or two before the conference, if possible 18:23:46 <igorps> jsmith: +1 18:24:07 <igorps> aeperezt: Will we need special codes for accessing the wireless in the event? 18:24:40 <aeperezt> right 18:24:57 <aeperezt> they will provide them a day before 18:25:04 <dgilmore> yep 18:25:30 <igorps> #Info Ports for IRC and SSH connections are open 18:25:40 <aeperezt> but I have access to them because one of our sponsor has office in the same area 18:25:56 <igorps> it's a good idea to put this information on the booklet 18:26:10 <igorps> at least on the online version 18:26:24 <dgilmore> igorps: which information? 18:26:47 <igorps> dgilmore: wireless password and network name 18:27:03 <dgilmore> igorps: well the printed version it would be good 18:27:09 <dgilmore> so people can get online 18:27:23 <dgilmore> hard to get the information if your not online :) 18:27:24 <aeperezt> I was thinking on that but, I don't think we will have it that in advance as they may change it and they will not like it to have public 18:27:36 <dgilmore> but yes we need to make sure we get that info out 18:27:55 <dgilmore> aeperezt: yeah. we at the least need a way to get it to people 18:27:59 <dgilmore> maybe a insert 18:28:04 <dgilmore> or something 18:28:12 <aeperezt> I think we can give you that with the booklet on a insert page 18:28:28 <dgilmore> or even a place in the booklet where people can write it 18:28:49 <igorps> aeperezt: sounds good 18:29:01 <igorps> or leave is information at the villas somehow 18:29:11 <igorps> this* 18:29:50 <igorps> and explicit on the booklet where people should ask for the password 18:30:03 <dgilmore> yeah 18:30:25 <igorps> I'd rather have it written in the booklet 18:30:37 <aeperezt> last event I was there organizer give it on the villas entry and on the rooms on the white board was the code 18:30:37 <igorps> probably is the easiest way to get the information 18:31:09 <igorps> aeperezt: that should do the trick too :) 18:31:48 <aeperezt> igorps, the booklet may be send to printer one week or two before the event there is not time to put the info there since we will not have it only maybe 2 or 3 days before 18:32:17 <aeperezt> and CdS will not like if we put that in a web site 18:32:28 <igorps> aeperezt: so we can go for the white board approach 18:32:33 <igorps> the important is letting people know 18:33:39 <igorps> #idea give wireless information on the villas entry and in the rooms on the white board 18:34:24 <igorps> so moving on 18:35:03 <igorps> #topic FUDCon Panama booklet content 18:35:33 <igorps> I still need information about the space available to write about the hackfests 18:36:35 <igorps> amonthoth: hello! 18:37:08 <igorps> amonthoth: did you manage to get that fonts for the booklet? 18:41:33 <aeperezt> I got disconnected 18:41:35 <aeperezt> did I miss something 18:41:38 <igorps> We are facing some instability 18:41:40 <igorps> #chair aeperezt 18:41:40 <zodbot> Current chairs: aeperezt igorps 18:41:41 <dgilmore> aeperezt: nope 18:41:46 <dgilmore> aeperezt: at least the last thing i saw was from you 18:41:54 <aeperezt> dgilmore, ok I just lost track of what was going on 18:42:01 <igorps> Are you guys there? 18:42:04 <dgilmore> igorps: si sehnor 18:42:05 <aeperezt> igorps, I'm here 18:42:09 <aeperezt> amonthoth, you there 18:42:09 <dgilmore> we just had a netsplit 18:42:10 <igorps> I guess we are back 18:42:19 <igorps> So we were talking about the booklet 18:42:27 <igorps> I said that I still need information about the space for writing the hackfest description 18:42:28 <aeperezt> how are we doing rewarding the booklet, did we get jsmith page 18:42:33 <igorps> bug got no reply from amonthoth 18:42:36 <aeperezt> tatica is not online 18:43:08 <igorps> amonthoth was needing some fonts 18:43:17 <igorps> to be sure about the space 18:43:49 <igorps> he's also away 18:44:25 <igorps> I'll write a note on the ticket so we can get a reply from them 18:44:57 <jsmith> OK, sounds good 18:45:04 <igorps> #action igorps to get information about the space available for writing the hackfest description 18:45:16 <igorps> next topic 18:45:53 <igorps> #topic FUDCon Panama Badges 18:46:17 <igorps> aeperezt: any news on the printer? 18:46:48 <aeperezt> we have access to a printer that can do the job 18:47:00 <aeperezt> with the right quality so that is no problem 18:47:05 <igorps> aeperezt: great! 18:47:42 <igorps> #info aeperezt confirmed we can use a proper printer to print the badges 18:48:25 <igorps> I'll move the design t-shirt topic for the next meeting 18:48:39 <igorps> so, today's last topic now 18:49:00 <igorps> #topic Create content survey to find out local community expectations 18:49:31 <igorps> we made a lot of progress on that this week 18:49:35 <potty> igorps, sorry for interrupting but did you already wrote about danish? 18:50:47 <igorps> potty: I did not set this ticket for this meeting but if you have updates you can share on the end of the meeting :) 18:51:29 <potty> ok 18:51:46 <igorps> so, regarding the survey 18:52:00 <igorps> #link https://fedorahosted.org/fudcon-planning/ticket/114 18:52:22 <igorps> tatica finished the arts and the content 18:52:44 <igorps> Nushio coded a survey preview here: 18:52:53 <igorps> #link http://hart.k3rnel.net/fudcon/survey/ 18:53:56 <igorps> Last night i worked on some improvements as well as on Portuguese translations and Nushio already uploaded them 18:54:08 * jsmith just took the survey :-p 18:54:38 <igorps> jsmith: nice :) 18:54:55 <igorps> We have the survey in English, Spanish and Portuguese 18:55:14 * jsmith found the survey a bit too short -- but that's OK 18:55:35 * gomix guilty... 18:55:45 <igorps> I guess tatica's intention was to make it simple 18:56:03 <igorps> specially for the Panamanian public 18:56:12 <dgilmore> jsmith: i did it last night 18:56:43 <dgilmore> igorps: so the intention of the survey is just to get an idea of the type of people coming right? 18:57:21 <igorps> Yep, the idea is to know what people want to learn at FUDCon 18:57:37 <igorps> So we can plan the schedule properly 18:58:01 <amonthoth> sorry guys i am in a meeting right now but recording this one 18:58:04 <potty> I think it is ok 18:58:17 <igorps> amonthoth: ok 18:58:23 * gomix has to run to... will let this open... 18:58:50 <igorps> this looks pretty close to the final survey 18:59:11 <igorps> we just intent to make corrections from now on 18:59:34 <igorps> and open it for the broader public 18:59:37 <potty> yep 18:59:44 <aeperezt> I'm ready to send the survey to panamenian goberment offices 19:00:09 <igorps> but if you guys have suggestions please let us know 19:00:36 <igorps> post it on the track ticket and we will work to improve it together 19:00:57 <igorps> aeperezt: nice! It will be ready shortly 19:01:29 <igorps> potty: would like to add something about the dinner, right? 19:02:34 <potty> yep 19:02:37 <potty> not much really 19:02:50 <potty> I have talked to the Chef on Tuesday 19:03:04 <igorps> #topic quote Coffee/danish for thuesday, friday and Saturday 19:03:10 <potty> and he's going to send me today the proposal of ti 19:03:14 <potty> it** 19:03:21 <potty> including prices and so for 19:03:47 <potty> it will include transportation and service 19:03:49 <potty> :) 19:03:53 <potty> so it is full service 19:04:27 <igorps> #info the chief will send prices for full service meals 19:04:47 <aeperezt> potty, we are planning to as some sponsor to cover all or part of it, but we cannot do it until we get the estimate 19:04:56 <aeperezt> *ask 19:05:18 <igorps> potty that includes breakfast, lunch or dinner? 19:05:36 <potty> lunch and 2 coffee breaks 19:06:07 <dgilmore> potty: is 2 coffee breaks normal? 19:06:08 <potty> aeperezt i will send you a copy of the email he's going to send me 19:06:22 <igorps> #info proposals will include lunch and 2 coffee breaks 19:06:27 <potty> yes it is 19:06:32 <dgilmore> ok :) 19:06:36 <potty> jajaja 19:06:38 <potty> :) 19:06:54 <igorps> nice work potty 19:07:01 <aeperezt> potty, thanks 19:07:13 <potty> btw, it is going to be chef food... so it should be great! 19:07:14 <potty> jajajaja 19:07:23 <igorps> When you have news please post on the ticket to let us know: 19:07:25 <potty> thx to you fedorians! 19:07:25 <potty> :) 19:07:32 <igorps> #link https://fedorahosted.org/fudcon-planning/ticket/77 19:07:33 <potty> OK 19:07:57 <igorps> Anything else guys? 19:08:37 * dgilmore has nothing 19:08:47 <jsmith> I have something 19:09:03 <igorps> jsmith: please, go on 19:09:06 <jsmith> Now that we're past March 1st, we can start getting travel subsidies approved 19:09:23 <jsmith> So I think we should set a deadline for travel subsidies, and then meet to decide which subsidies to approve 19:09:43 <jsmith> (The tricky part will be deciding how much of the FUDCon budget to spend on travel subsidies) 19:10:10 <igorps> jsmith: do you prefer to have a separated meeting for that? 19:10:31 <jsmith> igorps: It can happen during this meeting -- we just need to announce the deadline 19:10:55 <aeperezt> if you ask me 95% of the budget will be for that, but I know we may not doing that 19:11:17 <igorps> jsmith: sound good to have on this meeting 19:11:48 <igorps> I'd like to have a deadline in two weeks 19:12:16 <igorps> so we can have the meeting before next month begins 19:12:34 <aeperezt> one think, next week is carnaval, and on top of that on Wednesday my baby girl will be born so I may not be around next week, so we have to plan the meeting before or after 19:13:00 <jsmith> aeperezt: I'll leave it up to you to pick the most appropriate deadline 19:13:21 <igorps> aeperezt: It's ok to have it before the carnival 19:13:22 <jsmith> We just need to make sure that people know about the deadline and file a ticket in Trac before the deadline 19:13:48 <aeperezt> igorps, but as fast as we start getting tickets we have a better changes to get better prices 19:14:33 <igorps> aeperezt: that's why I don't want to leave this too closer to the event 19:14:40 <jsmith> Do you want to have two rounds of subsidies? 19:14:46 <jsmith> One next week, and one the week after that? 19:14:52 * jsmith throws out ideas 19:15:14 <igorps> aeperezt: having the deadline in two weeks would give you time to get back 19:15:23 <igorps> and after that we can run the meetings 19:15:33 <jsmith> aeperezt: And congratulations on the baby :-) 19:15:34 <igorps> jsmith: sounds good to me 19:15:37 <aeperezt> I think we can have two rounds one next week and the other the week after 19:15:56 <aeperezt> so +1 jsmith 19:15:58 <jsmith> OK, that means we have to YELL LOUDLY to tell people about the subsidies 19:16:08 <aeperezt> right 19:16:11 <jsmith> Because a week isn't very much time :-) 19:16:37 <igorps> I won't be available next week due to Carnival as well :) 19:17:01 <igorps> aeperezt: what do you think about a week and a half? 19:17:32 <igorps> for instance deadline on March 16th 19:17:37 <aeperezt> I think we need to work on this not depending on my time schedule 19:18:32 * jsmith thinks it would be useful to have aeperezt be part of the subsidy meeting, to help give input on who is deserving of subsidies 19:18:47 * igorps agrees with jsmith 19:18:55 <aeperezt> next week on Wednesday til saturday maybe a bit complicated for me 19:19:16 <aeperezt> so we can work on that on Tuesday 19:19:30 <aeperezt> potty, what do you think 19:19:42 <igorps> aeperezt: Tuesday, March 15th? 19:20:02 <aeperezt> March 8, the first round 19:20:07 <potty> it's ok aeperezt 19:20:45 <aeperezt> we can review all tickets and ask people to review their info 19:20:54 <igorps> March 8 is too close to set a deadline, isn't it? 19:22:45 <aeperezt> there are many tickets ready we can review those on March 8 and give oportunitty to others for March 16 19:23:21 <jsmith> I think March 8th is too soon 19:23:38 <jsmith> Let's do the 16th or 18th of March, if possible 19:24:28 <igorps> I suggest a deadline on March 15th 19:24:35 <jsmith> That sounds good to me 19:24:45 <igorps> and then we can have the first meeting on the 18th 19:25:26 <igorps> second round on March 25th 19:25:38 <jsmith> That works for me 19:25:39 <igorps> so we have all done before the end of the month 19:26:12 <igorps> aeperezt: what do you think? 19:26:14 <jsmith> Are we agreed? 19:27:22 <aeperezt> well 19:28:02 <igorps> #topic Subsidies meeting dates 19:28:34 <igorps> aeperezt: are you able to make it on these dates? 19:28:47 <aeperezt> I think 19:29:08 <aeperezt> if the meeting are late at night eas US time around 8 19:29:31 <igorps> If you're not please ask potty to come too :) 19:29:56 <igorps> aeperezt: the idea is to have on Fridays 19:30:02 <aeperezt> the 15 SL community have a meeting with the local goberment 19:30:10 <igorps> in this meeting 19:30:23 <aeperezt> I rater do it earlier 19:30:44 <igorps> March 15th is just the deadline 19:31:22 <igorps> meeting will be on Friday, March 18th 19:31:40 * jsmith can do a late meeting, if necessary 19:31:50 <igorps> me too 19:32:01 <aeperezt> on the 15 I have it complicated and all panama SL group 19:32:23 <jsmith> aeperezt: We will be meeting late on the 18th. Will that work for your schedule? 19:32:41 <igorps> aeperezt: but we won't have a meeting on the 15th 19:33:03 <aeperezt> let do the 15 around 21:00 hours US east time 19:33:27 <igorps> aeperezt: I can do that 19:33:44 <igorps> so we have to push the deadline back to the 14th, ok? 19:34:00 <jsmith> OK 19:34:10 <aeperezt> ok so the 14 19:34:16 <aeperezt> around same time 19:34:47 <igorps> aeperezt: we don't need to have a meeting on the deadline date 19:34:53 <igorps> this is just for people know until when the can file tickets 19:34:58 <jsmith> aeperezt: The "deadline" is just the time that people need to submit their tickets 19:35:12 <jsmith> aeperezt: We'll meet on the 15th, but the tickets must be created by the 14th 19:35:21 <aeperezt> ok 19:35:22 <aeperezt> then 19:35:37 <aeperezt> let start screeming 19:35:59 <igorps> nice, we have an agreement 19:36:40 <igorps> #agreed Deadline for submitting travel subsidies tickets: March 14th 19:37:29 <igorps> #agreed Meeting for first round of travel subsidies on March 15th 19:37:54 <igorps> second round on March 18th? 19:38:14 <igorps> sounds ok to you guys? 19:40:47 <igorps> aeperez left 19:41:04 <igorps> I'll leave the second round date open for now 19:41:29 <igorps> #info second round date will be decided further 19:41:57 <igorps> Since we have an agreement we can close the meeting 19:42:19 <igorps> #endmeeting