18:06:27 <igorps> #startmeeting
18:06:27 <zodbot> Meeting started Fri Feb  4 18:06:27 2011 UTC.  The chair is igorps. Information about MeetBot at http://wiki.debian.org/MeetBot.
18:06:27 <zodbot> Useful Commands: #action #agreed #halp #info #idea #link #topic.
18:06:39 <aeperezt> igorps, I talk to him earlier and he will be here but just to be sure let me send him and SMS
18:07:00 <igorps> #meetingname FUDCon Panama
18:07:00 <zodbot> The meeting name has been set to 'fudcon_panama'
18:07:27 <igorps> aeperezt: he mailed me, I guess he's just late :)
18:07:57 <igorps> #topic Roll Call
18:08:09 <aeperezt> igorps, yeap
18:08:19 <aeperezt> Alejandro Perez - Panama
18:08:23 <igorps> so, name and country, please
18:08:24 <tatica> = Maria Leandro
18:08:29 <igorps> Igor Soares - Brasil
18:09:26 <igorps> #topic Rooms situation
18:09:54 <igorps> aeperezt: Do we have all the rooms confirmed as we talked last time?
18:10:15 <igorps> one big rooms for the first day and then other rooms for the following days
18:11:03 <danielbruno> Daniel Bruno - Brasil
18:11:58 <igorps> At FUDCon Tempe we talked about taking advantage of the bigger room in the first day for the FLP talk
18:12:21 <igorps> and also for a talk about the Fedora Project foundations and goals
18:12:50 <aeperezt> we have the big room for the fist day and two rooms for the other two days confirmed, I'm waiting confirmation from a University that is 2 min from city of Knowledge that will allow us to have almost all rooms we want
18:13:14 <aeperezt> but we will be split in two buildings
18:13:31 <igorps> aeperezt: wow! That's great.
18:13:43 <igorps> how distance are the buildings?
18:13:54 <igorps> distant*
18:14:57 <aeperezt> igorps, they are 2 min in car, but we talk and they can provide a bus to move between the two places, we already have one small bus available from another sponsor
18:14:57 <tatica> aeperezt, that's nice, is the same way Tempe was done (1big room first day, then just a bunch of small rooms -20-50- people each)
18:15:48 <igorps> aeperezt: sound really good to me
18:16:04 <aeperezt> this new space needs to be confirm if that don't work I think we can get some other space
18:16:32 <igorps> please, once you have it confirmed post it on the fudcon-planning mailing list
18:16:56 <igorps> anyway since we have the other rooms confirmed it's ok
18:17:14 <aeperezt> igorps, yes I did not mention it because I want to confirm everything first
18:17:30 <igorps> additional space is a nice to have though
18:17:42 <igorps> aeperezt: no problem. Take your time! ;)
18:17:58 <aeperezt> igorps,  yes I know.
18:18:07 <igorps> it's good to know about this possibility
18:18:49 <igorps> aeperezt: anything else to add here? Or can we move to another topic?
18:19:07 <aeperezt> I think we can move to other topic
18:19:20 <igorps> #info aeperezt to confirm additional rooms
18:19:46 <igorps> #topic Travel subsidies
18:20:06 <igorps> We talked about this in Tempe too
18:20:25 <igorps> jsmith-away will help us on that
18:20:48 <aeperezt> great
18:20:51 <tatica> FPL+Famsco + DianaM with a survey
18:21:04 <igorps> he said that he's waiting for Max information about budget
18:21:28 <igorps> because it needs to fit in fiscal quarters
18:21:45 <igorps> but that shouldn't be a problem
18:21:58 <tatica> !
18:22:23 <igorps> aeperezt: we can buy plane tickets with the discount any time right?
18:23:03 <igorps> tatica: no need to !, we are just a few here :)
18:23:04 <aeperezt> igorps, right but we get cheaper prices if we start buying now, than close to the event
18:23:25 <tatica> at came up to deal with the bunch of request that has been received is to do a simple pool to ask the possible attendees -what- they want to learn at FUDcon; so using the great experience of dianam on the matter we plan to do a survey for next wek asking people's opinion. With that survey we will be able to do a small (but helpful) filter on topics for FUDcon and related, a list of people that would be more needed at Fudcon Panama
18:23:25 <tatica> eof
18:23:27 <tatica> :)
18:23:52 <rbergeron> so can i just clarify here: famsco + fpl is making the subsidy decisions, not the local planning team? is that what i'm reading?
18:24:32 <igorps> rbergeron: famsco + fpl + local organizers
18:24:44 <rbergeron> okay
18:25:06 <aeperezt> rbergeron, thanks I was going to ask that
18:25:11 <igorps> tatica: will you be responsible for creating the survey right?
18:25:19 <tatica> rbergeron, after a previous filter made for peoples choice, FPL+famsco+planning_team will take the choice
18:25:40 <tatica> igorps, yes, with DianaM. I already send her the first mockups. The plan is to do the survey for a week starting next
18:26:17 <tatica> rbergeron, aeperezt the problem is that the list of people asking for funding is huge, and even if we get a big budget will be imposible to take them all
18:26:33 <igorps> #action tatica is going to create a content survey with Diana
18:26:43 <rbergeron> well, that is sort of how it is here, too.
18:26:57 <tatica> so the idea is to do a small poll first to know what people will like more, and based on that: Alejandro+Fudcon_team + FPL + Famsco will take the decition
18:27:00 <tatica> yes
18:27:07 <aeperezt> tatica, I know that
18:27:13 <tatica> afaik, in the first week there where 30 request :\
18:27:51 <tatica> in the past 2 years,we only help <10>
18:28:27 <igorps> aeperezt: so I realize that, as usual, the sooner we start buying tickets more cheaper they will be
18:28:50 <aeperezt> igorps, right
18:30:03 <igorps> #info the sooner we can buy travel tickets more savings there will be even considering the available discount
18:30:14 <aeperezt> we have 2 villas already pay for that will be 12 people
18:30:36 <aeperezt> by one local sponsor
18:31:01 <igorps> aeperezt: nice!
18:31:14 <igorps> aeperezt: we want you to feel confortable on decision of travel subsidies
18:31:32 <igorps> so we can properly manage it
18:31:54 <igorps> that's why the FLP and FAmSCo will help you on this
18:32:21 <aeperezt> yes I know
18:32:39 <aeperezt> more help the better
18:32:54 <igorps> #action FLP + FAmSCo + local organizers to make decision on travel subsidies
18:33:18 <igorps> ok, tatica, aeperezt anything else to add to this topic?
18:33:27 <aeperezt> igorps, nop
18:33:39 <tatica> not in this topic. I will rather to wait until next week
18:33:52 <igorps> fine, moving on
18:34:04 <igorps> #topic Internet Access
18:34:38 <igorps> aeperezt: do you know specific information about the internet band in Ciudad del Saber?
18:34:53 <igorps> I manage to get information only for the videoconference room
18:35:15 <aeperezt> Internet access is not an Issue on Ciudad del Saber have wireless access on all buildings and Villas
18:35:39 <tatica> +1
18:35:41 <aeperezt> not sure the new rooms have to check that
18:35:45 <tatica> !
18:36:11 <igorps> aeperezt: Do you know if the ports are open and if we can use SSH and xchat?
18:36:19 <tatica> do you know if there is a proxy o blacklist that we need to ask to remove? <= same question xD
18:36:32 <igorps> I asking that just because in some places those ports are blocked
18:36:43 <aeperezt> I know irc ports are close but we can ask them to allow them
18:37:27 <aeperezt> they sponsor Flisol last year and they open them for us that day
18:37:44 <tatica> +1
18:37:53 <igorps> aeperezt: this something we should ask them for sure
18:38:05 <igorps> and also check for ssh access
18:38:30 <aeperezt> right I have to do the request, but should not be an issue
18:39:30 <igorps> aeperezt: ok, please open a track ticket for that so we can provide feedback
18:39:40 <aeperezt> ok
18:40:32 <igorps> #action aeperezt to ask internet administrators to allow IRC connection
18:41:07 <igorps> next topic
18:41:26 <igorps> #topic FUDCon Tempe experiences
18:41:43 <igorps> This is something I was looking forward to share here
18:42:12 <igorps> FUDCon Tempe was a really good example of good organization
18:42:37 <igorps> and we can use some of the ideas they had for our FUDCon in LATAM
18:42:54 <igorps> One of the most interest things was the welcome package
18:43:31 <igorps> a booklet with information about the event and the city
18:44:01 <igorps> It would be really nice to have something like these for FUDCon Panama
18:44:18 * tatica will take care of the design with the CEAM-team that has already done a huge part of the work
18:44:21 <aeperezt> igorps, we have translated the booklet to Spanish and starting customizing it to Panama
18:44:24 <tatica> design+mktg
18:45:34 <igorps> aeperezt: it would also be good to add information about what is a hackfest
18:45:48 <aeperezt> igorps, so we have already taking steps to get a booklet similar to tempe
18:46:22 <igorps> the original booklet only has information on Barcamps and Lightning talks
18:46:30 <aeperezt> igorps, there are some information that needs to be collected but we are on the way
18:47:01 <igorps> aeperezt: great! I'm sure it will turn out fine
18:47:33 <aeperezt> igorps, that will be nice if someone show us a link with that info so we can translate it, also we need to print some on English
18:48:05 <tatica> I think I can ask to rbergeron or ianweller
18:48:06 <igorps> I look for that
18:48:13 * tatica guess one of them oas the link
18:48:18 <tatica> *has
18:48:33 <tatica> if not, I can translate and send the info to aeperezt, np
18:48:35 <ianweller> wat
18:48:40 <aeperezt> tatica, thanks that will be a good help
18:48:51 <tatica> ianweller, do you have a link for the booklet artwork?
18:48:56 <tatica> for/with
18:49:04 <aeperezt> but remember we need it on English and Spanish
18:49:41 <tatica> yup
18:49:44 <aeperezt> tatica, I have it http://ianweller.fedorapeople.org/fudcon-tempe-booklet/
18:49:45 <tatica> and portuguese
18:49:50 <tatica> thx
18:49:57 <igorps> I can write a hackfest description in English, but will rely on you guys to translate it to Spanish ;)
18:50:06 * amonthoth say hello from Panama
18:50:14 <tatica> amonthoth, o/
18:50:22 <igorps> And I can also translate it to pt_BR
18:50:29 <tatica> we can work for a week on the booklet, what we need are prices for prints
18:50:51 <amonthoth> i can help with translation from english to spanish too
18:50:51 <igorps> #link http://ianweller.fedorapeople.org/fudcon-tempe-booklet/
18:50:54 <tatica> translation and content can be done for next week, what matters is the print/costs/cover_them
18:51:16 <tatica> amonthoth, if you can do it... much better; that way igorps , aeperezt and I can focus on other things :)
18:51:19 <tatica> amonthoth, got the link?
18:51:37 <amonthoth> need the link
18:51:46 <tatica> amonthoth, http://ianweller.fedorapeople.org/fudcon-tempe-booklet/
18:52:16 <igorps> amonthoth: thanks for your help!
18:52:44 <igorps> #action amonthoth to translate booklet information into Spanish
18:53:11 <tatica> amonthoth, any question you can contact us. when you finish the translation please send it to the list
18:53:19 <aeperezt> amonthoth, the booklet is already translated but not the hackfest info
18:53:25 <tatica> #action tatica need to ask about the design-mktg status and help
18:53:27 <amonthoth> tatica: ok
18:53:28 <igorps> #action igorps to write a hackfest description and work on translations for pt_BR
18:53:57 <tatica> aeperezt, where should I contact the design-mktg people? fudcon list - Ceam or latam ?
18:54:24 <aeperezt> igorps, rewarding the printing I have to check but one of the local sponsors offer to do all printed material so I have to take his word, the only issue is that we need to ask them with time
18:54:41 <tatica> wow!
18:54:57 * tatica really happy with aeperezt work for FUDcon :)
18:55:09 <igorps> aeperezt: it would be nice to have a per page price
18:55:19 <igorps> so we can have an idea
18:55:45 <aeperezt> by the way igorps the fudcon posters for advertising and marketing has been send to print this week, sponsored so 0 price
18:56:13 <igorps> I meant to can give them a perspective of how expensive it will be
18:56:16 <tatica> aeperezt, then we just need to mark who sponsore that
18:56:20 <igorps> aeperezt: wow! Great job!
18:56:20 <aeperezt> igorps, if it will be sponsor we do not need cost to print
18:56:36 <tatica> aeperezt, and be sure to add them to the booklet
18:56:44 <igorps> aeperezt: even better then!
18:56:52 * amonthoth asks is about the whole booklet, including jared intro.
18:57:16 <tatica> amonthoth, is probably that jsmith-away change the intro a little bit
18:57:16 <aeperezt> they are already on the web page and on the poster
18:57:28 <tatica> aeperezt, we should add them to the booklet too
18:57:31 <igorps> aeperezt: I thought they would be interest in this information
18:57:50 <aeperezt> tatica, you are right I think jsmith-away should change his intro
18:58:22 <igorps> do you mean, change it to another time?
18:58:25 <aeperezt> tatica, yes I have to do the list of sponsors and add them to the booklet
18:58:28 <tatica> igorps, send an action to jsmith-away pls
18:58:44 <tatica> aeperezt, where can/should I contact the design-mktg team of panama?
18:59:18 <igorps> tatica: I'm sorry I didn't get it
18:59:25 <igorps> do you mean changing times
18:59:28 <igorps> or content?
18:59:39 <aeperezt> tatica, yes please contact him I will talk to design-mktg team of panama later
18:59:54 <tatica> excellent
19:00:01 * tatica sending mail to jsmith-away
19:00:23 <aeperezt> igorps, jsmith-away may want to change a bit his message intro for panama fudcon so we need him to rewrite it
19:00:57 <tatica> #action tatica send mail to jsmith-away and ask him a new contribution for the booklet intro
19:00:59 <igorps> aeperezt: Now I get it!
19:01:49 <igorps> this is definitely good to change
19:02:14 <aeperezt> igorps, yes that is the idea
19:02:24 <igorps> another things that could work better is having scheduled hackfests
19:02:30 <tatica> #info tatica already contact jsmith-away , probably we will get a proper answer after monday (he's at Fosdem)
19:02:56 <igorps> hackfests weren't scheduled in Tempe
19:03:23 <igorps> from some blog posts I read people found it a bit confusing
19:03:45 <igorps> I suggest that we work on scheduled hackfests by forehand
19:03:47 <aeperezt> igorps, that is good to have them planned with the rooms
19:03:51 <amonthoth> the booklet linked speaks about barcamp not hackfest
19:03:58 <igorps> and a barcamp model for the talks
19:04:02 <igorps> aeperezt: +1
19:04:09 * tatica will like to seer 2 days with schedule and 1 like barcamp for teams to work
19:04:23 <tatica> amonthoth, yes, we need to add info about hackfest too
19:04:27 <igorps> amonthoth: that's why I'm going to write about the hackfests
19:04:51 <igorps> amonthoth: I already created an action item for that
19:05:19 <aeperezt> igorps, any other thing on this subject
19:05:35 <igorps> tatica: this is something we can figure out better with the survey
19:05:40 <tatica> ujum
19:05:42 <amonthoth> igorps, i will start with barcamp and will wait for hackfest info
19:05:56 <igorps> amonthoth: ok!
19:06:02 <tatica> #action tatica add a question about the kind of event that the people will find more easy to handle/attend
19:06:07 <igorps> aeperezt: not from my part
19:06:21 <igorps> anything else to add guys?
19:06:26 <aeperezt> no
19:06:30 <tatica> neither
19:06:40 <igorps> Nice meeting!
19:06:44 <tatica> :)
19:06:47 <igorps> Thank you al for attending!
19:06:55 <igorps> #endmeeting