20:02:02 <dgilmore> #startmeeting 20:02:02 <zodbot> Meeting started Fri Jan 7 20:02:02 2011 UTC. The chair is dgilmore. Information about MeetBot at http://wiki.debian.org/MeetBot. 20:02:02 <zodbot> Useful Commands: #action #agreed #halp #info #idea #link #topic. 20:02:09 <dgilmore> #chair aeperezt 20:02:09 <zodbot> Current chairs: aeperezt dgilmore 20:02:23 <dgilmore> #meetingname FUDCon LATAM 20:02:23 <zodbot> The meeting name has been set to 'fudcon_latam' 20:02:38 <dgilmore> #topic meeting init. 20:02:43 <dgilmore> ok who is here? 20:03:02 <aeperezt> Alejandro Perez - Panama 20:03:12 * jsmith lurks (still in a Fedora Board meeting) 20:03:15 <potty> Abdel Martínez - Panama 20:03:27 <amonthoth> Ricardo Chung - Panama 20:03:30 <dgilmore> Dennis Gilmore 20:04:05 <dgilmore> ok lets get started 20:04:13 <dgilmore> #topic Current status 20:04:25 <aeperezt> ! 20:04:30 <dgilmore> aeperezt: can you please give us a status update on where things are 20:04:42 <dgilmore> whats been happening on the ground since our last meeting 20:05:41 <aeperezt> well, we have meet with Dell Panama and they agree to sponsor fudcon latam, we stil have to see how but they will give somethings 20:06:17 <haks> Juan Barba - Panama 20:07:21 <aeperezt> Ciudad del Saber finally said that they will not sponsor hosting, but we can use the villa at 20 dls per night, we do have 2 villa that is 12 persons that are sponsor from cidetys 20:07:37 <dgilmore> aeperezt: ok 20:08:04 <aeperezt> I have quotes from hotel for the meals but I'm waiting from other providers to value those 20:08:05 <dgilmore> aeperezt: thats $20 per person, with villas holding up to 12 people? 20:08:48 <dgilmore> aeperezt: do we know exactly how much space we have at the university? 20:08:53 <aeperezt> we have 2 villas two person per room, each villa have 3 rooms 20:09:32 <dgilmore> ok 20:10:43 <aeperezt> Ciudad del saber has the space we have one day on the conference center at CdS (Ciudad del Saber) about 150 to 200 people and 2 rooms of 50 people each for the other tw days 20:10:58 <dgilmore> ok 20:11:03 <aeperezt> *two 20:11:12 <dgilmore> so we only have 1 room? 20:11:35 <aeperezt> the fist day yes 20:11:38 <dgilmore> ideally we would have 3-4 rooms 20:11:45 <dgilmore> thats not going to work well 20:12:25 <dgilmore> we want to have especially the first day a bar camp day with at least 3 different tracks going on 20:12:25 <aeperezt> dgilmore, how much people per room 20:12:38 <dgilmore> aeperezt: probably only need to be 20-30 20:12:52 <dgilmore> depends greatly on how many locals come 20:13:41 <dgilmore> the big room is great for opening things 20:13:48 <dgilmore> talk pitches etc 20:14:00 <dgilmore> and we can have the more poppular talks there 20:14:36 <dgilmore> it would also be good for day end wrapup 20:14:39 <aeperezt> dgilmore, we were thinking on having one room for openning day with around 200 people that room can go up to 500 20:15:07 <dgilmore> aeperezt: thats good for some things 20:15:23 <dgilmore> aeperezt: but we need to have multiple tracks going on 20:15:25 <aeperezt> then 2 rooms for the workshops and more 20:15:31 <dgilmore> and the requires multiple rooms 20:16:00 <dgilmore> remeber this is not a typicla conference where people just come and sit and listen to the same thing 20:16:10 <aeperezt> I think we has or get sponsor for two aditional rooms 20:16:13 <dgilmore> it is dynanamic and vibrant 20:16:26 <dgilmore> and there should be partipication from everyone 20:16:33 <aeperezt> ok 20:16:36 <dgilmore> not everyone wants the same thing 20:17:12 <aeperezt> let me take note on that I, they have the space the only thing we need is to ask 20:17:15 <dgilmore> aeperezt: are you or anyone from the organising group going to the fudcon in phx? 20:17:47 * dgilmore notes that we are getting close to when fudcon actually is on and there is alot to do yet 20:18:11 <aeperezt> dgilmore, no one from panama 20:18:20 <dgilmore> aeperezt: :( 20:18:24 <dgilmore> that makes me sad 20:18:53 <jsmith> dgilmore: Wasn't for lack of trying 20:18:56 <aeperezt> dgilmore, well I could not make it 20:19:22 <amonthoth> no phx, at this moment 20:19:55 <aeperezt> dgilmore, I will explaing a bit after the meeting 20:20:24 <dgilmore> aeperezt: ok 20:20:30 <haks> not at this time 20:20:32 <dgilmore> http://fedoraproject.org/wiki/FUDCon_organization_process 20:20:33 <aeperezt> dgilmore, I think we could get the rooms specially if they are smaller size 20:20:59 <dgilmore> aeperezt: smaller size is fine 20:21:13 <dgilmore> ok so we are 5 months out now 20:21:37 <dgilmore> do we have a rough budget from commarch? 20:21:49 <aeperezt> dgilmore, one thing do on the fudcon organization docs there i no infrastructure define 20:21:52 <dgilmore> have we engaged the marketing team yet 20:22:03 <aeperezt> how many rooms, etc 20:22:24 <dgilmore> aeperezt: ok, that definetly will avry per event 20:22:34 <aeperezt> dgilmore, no we have notting from commarch 20:22:35 <dgilmore> but there really should never be only one room 20:22:41 <dgilmore> aeperezt: have we asked? 20:22:59 <aeperezt> dgilmore, nop 20:23:14 <dgilmore> aeperezt: well lets ask 20:23:25 <aeperezt> dgilmore, sorry my ignorance but don't have idea who to ask 20:23:37 <dgilmore> spevack: ill send you an email to request a rough budget for fudcon LATAM 20:23:54 <dgilmore> aeperezt: the wiki says ask max 20:24:06 <aeperezt> ok 20:24:14 <dgilmore> aeperezt: so now we are 5 months out the next phase is kicking in 20:24:28 <dgilmore> aeperezt: we need to open up registration 20:24:32 <aeperezt> dgilmore, right what we need to get there 20:25:25 <dgilmore> aeperezt: 2 things i can see we need to do now 20:25:28 <aeperezt> registration is open on the wiki, page we have two news small news paper metions on the event and we have poster next month 20:25:38 <dgilmore> #info contact marketing for assistance 20:25:50 <dgilmore> #info contact design team for assistance 20:26:02 <dgilmore> aeperezt: ok thats great 20:26:54 <dgilmore> aeperezt: one thing that you and the other local people can do is start to look for food for lunches 20:27:01 <aeperezt> dgilmore, haks is from design group and has all things done, he is working on the t-shirt design now but I think is almost done 20:27:03 <dgilmore> and for FUDPub 20:27:14 <dgilmore> aeperezt: thats excellent 20:27:25 <dgilmore> #info haks is from design group and has all things done, he is working on the t-shirt design now but I think is almost done 20:28:03 <aeperezt> dgilmore, I have created tickets for him on design track 20:28:13 <haks> dgilmore: https://fedorahosted.org/design-team/ticket/172 20:28:39 <dgilmore> haks: thanks 20:28:48 <dgilmore> #link https://fedorahosted.org/design-team/ticket/172 20:29:06 <dgilmore> so it sounds like we are in pretty good shape 20:29:25 <aeperezt> dgilmore, food is what I'm working now with some providers 20:29:27 <dgilmore> but because there has been no communications on the fudcon planning mailing list i was not aware 20:29:52 <dgilmore> aeperezt: as things happen please send an email to the list 20:30:02 <dgilmore> in the subject include [latam] 20:30:06 <aeperezt> dgilmore, ok 20:30:10 <amonthoth> what should be the food budget per person 20:30:12 <jsmith> aeperezt: Yes, please be vocal on the fudcon-planning list, so that people know what's happening :-) 20:30:18 <dgilmore> so that way its easily definable 20:30:43 <dgilmore> amonthoth: well it should be reasonable 20:30:44 <jsmith> amonthoth: You can look at the budget for FUDCon Tempe as an approximation... obviously food will be slightly cheaper in Panama, but 20:30:44 <aeperezt> becouse holydays things were really slow around here so we have to wait but still we work on 20:31:04 <dgilmore> amonthoth: we would want to give people a typical panamanian lunch 20:31:50 <dgilmore> just for my information what is a normal lunch in panama 20:31:52 <dgilmore> ? 20:32:05 <aeperezt> jsmith, I have been using Tempe as follow line 20:32:19 <jsmith> :-) 20:32:32 <aeperezt> *base line 20:33:32 <aeperezt> for the t-shirts do we look for local quotes 20:33:49 <dgilmore> aeperezt: yes 20:34:13 <aeperezt> ok 20:35:06 <aeperezt> dgilmore, all art are going to be worked by haks, we need some help from marketing 20:35:43 <aeperezt> dgilmore, also people from dell panama agree on the sponsor but they do not underestand the event so we may need help on that 20:35:52 <dgilmore> aeperezt: ok 20:36:01 <dgilmore> aeperezt: well im happy to help any way i can 20:36:27 <dgilmore> aeperezt: lets talk to rbergeron after the meeting to get started with marketing 20:36:33 <aeperezt> Matt Domsch give us a hand 20:36:48 <dgilmore> aeperezt: great Matt is a good guy 20:37:30 <aeperezt> dgilmore, our target was for them to bring Matt, but he cannot make it 20:37:40 <spevack> Rough budget for every fudcon is between $15k - $20k USD. 20:37:46 <amonthoth> dell wants to know what are the benefits and advantages to sponsor an event like fudcon latam 20:37:55 <dgilmore> aeperezt: oh well. 20:38:09 <spevack> that's the budget that comes from Red Hat, via the Community team. 20:38:20 <dgilmore> amonthoth: a benefit to them is brand recognition in the latam fedora community. 20:38:30 <aeperezt> still they will sponsor I think we can them to sponsor the t-shirts 20:38:35 <dgilmore> spevack: thank you 20:39:08 <aeperezt> spevack, thanks 20:39:56 <dgilmore> aeperezt: they would get space on all the marketing things 20:40:01 <dgilmore> tshirts etc 20:40:01 <aeperezt> dgilmore, people at dell panama, are human resources the don't even know what red hat is so you can imagen what we are dealing with 20:40:14 <dgilmore> amonthoth: ^ 20:40:48 <dgilmore> the big benefit for them is cheap limited marketing, goodwill with the fedora community 20:43:08 <aeperezt> they do not sell linux on personal computers on latam so we want to get them to show that but that linux si ubuntu so not sure 20:43:30 <amonthoth> as far i know dell wants to get involved beyond just this event but need an attractive statement for they bit the bait 20:44:37 <dgilmore> well the fedora community include people who are developers, people who are systems administrators, people who are just end users 20:45:59 <amonthoth> so they can recruit people from fedora community for system admin ? 20:46:14 <aeperezt> dgilmore, that is what we are selling 20:46:16 <aeperezt> to them 20:46:58 <aeperezt> dgilmore, what will be the pending task for nex meeting 20:46:59 <dgilmore> amonthoth: well there are people in the fedora community who have a say in what hardware is purchased in their workplace 20:47:17 <aeperezt> *next 20:47:19 <dgilmore> and by working with the community they may recommened Dell 20:47:46 <dgilmore> aeperezt: tasks i think we need to get done in the next week 20:48:07 <dgilmore> work on quotes for food, and for fudpub 20:48:08 <amonthoth> dgilmore: i love that approach. i will try a mix ot both 20:48:57 <aeperezt> dgilmore, we have small bowlling area on CdS I think we can use that, will check prices 20:49:09 <dgilmore> aeperezt: do we have a venue in mind for fudpub? 20:49:28 <dgilmore> aeperezt: great, so lets find out some costs 20:49:47 <dgilmore> aeperezt: lets email the information to the list 20:49:56 <dgilmore> so it can be discussed 20:50:14 <aeperezt> dgilmore, nop, and there is a place that offer panamenia tipical dances that we can go and eat dinner 20:50:14 <dgilmore> aeperezt: we need to start working with marketing 20:50:52 <dgilmore> aeperezt: id really appreciate an email to the list with a status update. 20:50:58 <dgilmore> mostly what we talked baout today 20:51:05 <aeperezt> dgilmore, ok who on marketing and how, I don't know anything about marketing 20:51:17 <dgilmore> we should also look at making sure we have at least 3 rooms for day 1 20:51:35 <aeperezt> dgilmore, ok I will work on that 20:51:38 <dgilmore> aeperezt: rbergeron will be our first point of call 20:51:50 <aeperezt> perfect. 20:51:54 <dgilmore> she can redirect us as needed 20:52:03 <rbergeron> hm? what 20:52:08 <rbergeron> oh marketing 20:52:28 <aeperezt> rbergeron, helo 20:52:39 <dgilmore> we need to look as sponsorship requests soon. 20:53:00 <jsmith> dgilmore: Not until we can really start paying for them 20:53:09 <dgilmore> maybe we should get with jsmith and spevack and make sure we have the correct processes in place for that 20:53:22 <aeperezt> rbergeron, right 20:53:24 <dgilmore> jsmith: ok. just need to keep it in mind 20:53:44 <aeperezt> jsmith, when will be that 20:54:34 <jsmith> aeperezt: I'm assuming it'll be March 1st, but I'll talk to the Community Architecture team to see if we can front-load some of those into the 4th quarter of this fiscal year 20:54:58 <aeperezt> ok 20:56:09 <dgilmore> overall i think we are doing ok, and are about where we should be 20:56:50 <dgilmore> does anyone else on the fudcon latam team have anything they want to say or ask? 20:57:17 * dgilmore would like to know if any of the on site people have been to a fudcon before? 20:57:22 <aeperezt> I'm ok 20:58:45 <potty> I'm ok too 20:59:04 <aeperezt> dgilmore, from panama no one has been on fudcon before, and the people who has gone on latam normally goes to latam fudcon, we want to do it as close as US fudcon as posible 20:59:11 <amonthoth> not me. this will be my first time 20:59:37 <dgilmore> aeperezt: ok. we are taking steps and doing ok 20:59:56 <dgilmore> amonthoth: i hope that you will learn from it and find it fun 21:00:47 <amonthoth> dgilmore: sure it will be a very good experience with a lot of fun ;-) 21:01:55 <aeperezt> dgilmore, I think we can close the meeting so we can start talking with rbergeron if he is available 21:02:07 <dgilmore> aeperezt: :) i think so to 21:02:13 <dgilmore> Thank you to everyone 21:02:27 <aeperezt> thanks to you 21:02:31 <amonthoth> do we need badges to identify the attendees and country 21:02:38 * dgilmore hopes to have reasonable basic spanish down by fudcon 21:02:39 <potty> thank you dgilmore 21:02:55 <potty> that's a good one amonthoth 21:02:57 <dgilmore> amonthoth: yes thats something thats in the last month 21:03:28 <potty> aeperezt: may i participate with you and dgilmore at the reunion with rbergeron 21:03:29 <dgilmore> #endmeeting