20:01:00 <rbergeron> #startmeeting FUDCon Planning
20:01:00 <zodbot> Meeting started Wed Jan  5 20:01:00 2011 UTC.  The chair is rbergeron. Information about MeetBot at http://wiki.debian.org/MeetBot.
20:01:00 <zodbot> Useful Commands: #action #agreed #halp #info #idea #link #topic.
20:01:08 <rbergeron> #meetingname FUDCon Tempe Planning Meeting
20:01:08 <zodbot> The meeting name has been set to 'fudcon_tempe_planning_meeting'
20:01:18 <rbergeron> #topic Roll Call!
20:01:20 <ianweller> hey look, a meeting!
20:01:21 * stickster 
20:01:23 <rbergeron> Who's about?
20:01:36 * rbergeron is here... more or less
20:01:42 <SMParrish_mobile> I am back.  Sorry for the absence but had issues at home & work to deal with
20:01:54 <stickster> Hi SMParrish_mobile!
20:02:06 <rbergeron> hey smparrish_mobile :)
20:02:28 * rbergeron moves forward
20:02:31 <rbergeron> #topic Agenda
20:02:51 * rbergeron kicks at zodbot who has no ops
20:03:12 <stickster> Grr
20:03:14 <rbergeron> Okay. I'm going to be playing fast and loose with the agenda today as I don't have anything prepared. ;)
20:03:26 <smooge> foo
20:03:28 * rbergeron wonders if we have tickets
20:03:33 <rbergeron> #chair stickster jsmith-lunch
20:03:33 <zodbot> Current chairs: jsmith-lunch rbergeron stickster
20:03:43 <stickster> https://fedorahosted.org/fudcon-planning/report/9
20:03:50 <rbergeron> stickster: thank you.
20:04:00 * rbergeron is fumbling a bit here
20:04:04 <ianweller> dunno if this is on that ticket report, but i kind of need a firm y/n on the antiharrassment policy
20:04:33 <stickster> ianweller: As of right now, I don't think we can commit to one
20:04:41 <rbergeron> geeeez. the harassment about hte harassment policy is just killing me ;)
20:04:57 <ianweller> crap, where's our anti-harrassment harrassment policy
20:05:24 <stickster> But I would count on jsmith-lunch speaking to this at the outset -- reminding people of why we're together, and letting them know whom they can contact if they have any problems
20:05:27 <SMParrish_mobile> I can work one up just dont harrass me when its late
20:05:35 <stickster> let's move on :-D
20:05:43 <ianweller> <nod>
20:06:54 <rbergeron> lol
20:07:00 * herlo is here, a bit late
20:07:23 <rbergeron> #topic T-shirt: https://fedorahosted.org/fudcon-planning/ticket/69
20:07:49 <rbergeron> I believe the t-shirt is done. emichan just had to swap out the dates on the shirt, since we don't have a time machine for the fudcon in 2001.
20:07:50 <stickster> #info Emichan has done a new design that lots of people have +1'd -- stickster added info to the ticket earlier today
20:08:02 <stickster> with links, even!
20:08:05 <rbergeron> stickster is my heeeeero.
20:08:23 <stickster> Oh wait, wrong ticket! Darn
20:08:24 <rbergeron> stickster: i'm not seeing anything in this ticket.
20:08:30 <stickster> Hold on
20:08:37 <rbergeron> we have a order shirts ticket, and get a shirt to order, ticket.
20:08:40 <stickster> #link https://fedorahosted.org/design-team/ticket/163 <-- design ticket that stickster actually updated
20:08:53 <rbergeron> aha
20:09:11 <stickster> #action stickster add update to our ticket #70
20:09:21 <stickster> (which I just did) :-)
20:09:45 <rbergeron> We need to get a shirt count in a multitude of sizes.
20:10:01 <rbergeron> stickster: I hadn't thought about this, but we should probably talk with the ASU folks and make sure we can get them shirts in their sizes.
20:10:15 <rbergeron> As part of our gracious thank-you for hosting us, we should probably make sure they get swaggy things.
20:10:25 <herlo> rbergeron: who is printing shirts?
20:10:27 <stickster> rbergeron: I think we should probably just plan on ordering a few in extra sizes, and hold them back as needed.
20:10:46 <rbergeron> herlo: probably brand X in tempe, but I need the quote. I just need to have a design to send them to get a quote.
20:10:53 <herlo> ahh, right, cool...
20:11:06 <stickster> Looks to me like we've got the design now, if everyone likes it
20:11:07 <rbergeron> If not, stickster has a super affordable fallback, IIRC.
20:11:52 <rbergeron> so I'll poke them this afternoon with the final design (is the link in the ticket) and get that ball rolling.
20:11:53 <SMParrish_mobile> I like the design.  The design team did a great job with it
20:12:15 <rbergeron> #info The Design Team ROCKS, as usual. Thanks for a great shirt design!
20:12:21 <stickster> #action rbergeron Send Brand X the design today for a quote, using size count from the wiki + some extras
20:12:29 <stickster> rbergeron: +10!
20:12:51 <rbergeron> anything else on tee-shirts?
20:12:53 * rbergeron looks around
20:13:05 <stickster> rbergeron: One thing
20:13:18 <rbergeron> yes?
20:13:27 <stickster> You might want to ask them for two quotes -- one for whatever their standard tee is (likely Gildan or something like that)... and one for a Hanes beefy-T
20:13:31 <stickster> or similar heavier weight
20:13:34 <rbergeron> okay.
20:13:43 * rbergeron will also be ordering in men's and women's sizes.
20:13:49 <stickster> disco
20:13:51 <stickster> <eof/>
20:13:58 * rbergeron refuses to wear a tent during fudcon ;)
20:14:07 <herlo> ahh, I like tents
20:14:15 <rbergeron> #topic Internet Pipe @ Hotel, tickets #19 and #61
20:14:24 <rbergeron> #link https://fedorahosted.org/fudcon-planning/ticket/61
20:14:37 <rbergeron> #link https://fedorahosted.org/fudcon-planning/ticket/19
20:14:52 <rbergeron> stickster: would youl like to do the honors here?
20:14:58 * rbergeron passes stickster a fork for good measure
20:15:29 <stickster> rbergeron: Sure
20:16:14 <stickster> #info This concerns only one element of broadband -- adding more to the hotel. We are already set for ASU, in that the appropriate folks have all said "no problem" and we are putting in an order there shortly.
20:17:57 <rbergeron> stickster: I think ianweller had maybe asked this. is there any possibility of getting maybe what the wireless ID or... whatever it's called.... will be? Or do we want to write in the booklet that wireless access information will be printed on the backs of badges?
20:18:00 <stickster> jsmith-lunch is still waiting for word back from one contact at COB today about a possibility for bumping it by doing an installation at the hotel.
20:18:08 <ianweller> i did ask this
20:18:17 <rbergeron> he did ask that. ;)
20:18:19 <stickster> rbergeron: I don't think we'll have that in the next couple of days, but we might have it in the next week or so
20:18:28 <ianweller> we don't need to include wireless info in the booklet, but now i need something else to fill space. ;)
20:18:37 <stickster> rbergeron: jsmith-lunch can ask for it if we need it in the book
20:18:42 <rbergeron> okay.
20:18:55 <ianweller> here's something i would suggest though, if we can't get a fatter pipe
20:18:57 <stickster> So back to my narrative...
20:18:59 <rbergeron> Well, I think saying that "wireless access is given at registration" or whatever might be GEFN.
20:19:10 * rbergeron shuts up so stickster can finish
20:19:12 * ianweller lets stickster continue with his narritive
20:19:15 * ianweller can't spell
20:19:30 <stickster> However, the option for connecting b'band at the hotel to ASU has grown increasingly complex
20:19:47 <stickster> We have a very nice fellow (Zach) with whom rrix has been in contact, trying to suss out what's needed here
20:20:04 <stickster> But it's been difficult to figure out how many people need to approve and what their requirements are to do so
20:20:06 <stickster> So...
20:20:58 <stickster> Given several factors, including complexity, cost, time remaining, the better availability of connectivity through mobile/3G/mifi/etc., and our priority to bring in as many contributors as possible, here's what I think:
20:21:44 <stickster> #idea Give jsmith-lunch's contact until COB today to find any remaining option. After that, presuming the results are negative, like others to date, we should abandon this particular endeavor
20:22:27 <SMParrish_mobile> I'm +1 on that
20:22:27 <stickster> #idea Also, given the amount of time he's spent on trying to bring people together about this, we should give some token of appreciation to Zach for his efforts.
20:23:07 <stickster> I would not want Zach to feel we weren't grateful for the time he put into helping us
20:23:08 * rbergeron nods
20:23:38 <stickster> One other factor here that's been sticking in my craw for the last ~30 days...
20:23:55 * rbergeron throws stickster a beer and tells him to let it allllll out
20:23:58 <rbergeron> :)
20:24:03 <rbergeron> oh wait, it's still working hours.
20:24:12 <ianweller> you should still throw that beer
20:24:30 <herlo> beer is okay at lunch :)
20:24:43 <rbergeron> beer IS a form of lunch. :)
20:24:48 <herlo> that too
20:24:55 <stickster> #idea When a particular piece of FUDCon gets very complex, it can make the community less able to solve the problem easily -- and that sort of goes against the idea of FUDCon and Fedora. KISS principle, and all that.
20:25:16 <rbergeron> +1 to that.
20:25:54 <ianweller> here's what i would suggest, if we put a kibosh in this
20:26:06 <ianweller> request people who are coming to bring a wireless router. i have read that there is wired access in the rooms
20:26:28 <stickster> ianweller: We are already talking about augmenting that with some paid mifi's.
20:26:34 <ianweller> good :)
20:26:44 <ianweller> the *main* problem we had last year at toronto was that the wireless AP couldn't handle that many connections
20:26:46 <herlo> what about 3G routers?
20:26:46 <stickster> ianweller: The worry is really the b'width at the hotel more than the connectivity
20:26:55 <stickster> herlo: Sure!
20:27:05 <herlo> one from each provider per floor :)
20:27:28 <stickster> My point here is just to say, let's stick a fork in the "contract with someone for more hotel b'band" option for this event.
20:27:38 <ianweller> agreed, at this point
20:27:42 <herlo> ahh, there's that fork
20:27:48 <stickster> Anyone disagree
20:28:12 <stickster> OK, silence thus far :-)
20:28:12 <SMParrish_mobile> I agree,  will pack a wireless router for the trip
20:28:14 <herlo> I only grumble because it's really difficult to have a large technical event without good bandwidth...
20:28:21 <herlo> but I understand the restrictions and issues
20:28:25 * rbergeron is SO glad she brought the fork
20:29:04 <ianweller> hey, at least we're in the US, so my mobile broadband will work ;)
20:29:07 <stickster> Right
20:29:21 <stickster> OK, I'll mark this #agreed then
20:30:16 <herlo> ianweller: indeed, and mine won't cost $30/hr
20:30:27 <stickster> #agreed If jsmith's contact can't get us a plan and cost estimate by COB today, we'll bag the idea of bumping up b'band at the hotel, and instead rely on alternatives to include 3G, mifi's, and whatever else we can get the community to help with
20:30:48 <herlo> cantennas!!
20:30:49 <stickster> rbergeron: Anything else? If not, I've said my peace :-)  <eof/>
20:30:50 <rbergeron> w0rd.
20:31:00 <rbergeron> stickster: I believe you have covered it.
20:31:17 <stickster> #action stickster to let Zach know with a nice email
20:31:21 <ianweller> +1 to cantennas ;)
20:31:27 <rbergeron> I think once we get the fork in the full way, we can take up the discussion of buying mifi's and such on-list.
20:31:27 <stickster> #agreed We'll provide Zach a nice token of appreciation too
20:31:39 <stickster> #action stickster and spevack to arrange for said gift
20:31:54 <rbergeron> excellent. thank you!
20:31:54 <stickster> ...which I've talked to spevack about, and he's already got that ball rolling.
20:31:57 <stickster> ;-)
20:31:59 <rbergeron> oh, nice.
20:32:01 * rbergeron wonders what it is
20:32:19 <rbergeron> #topic Catering / Food for FUDPub, Ticket #62
20:32:28 <stickster> rbergeron: iPad!!!!  j/k
20:32:44 <herlo> as long as we can put Fedora on it first
20:32:48 <herlo> :P
20:32:51 <stickster> Thus the "j/k"
20:32:51 <rbergeron> #link https://fedorahosted.org/fudcon-planning/ticket/62
20:33:09 <rbergeron> stickster: someone's gonna need an eyepad if we hand those out.
20:33:15 <stickster> right
20:33:17 <rbergeron> Rocks getting thrown can hurt eyeballs :)
20:33:21 <stickster> rbergeron: So how's catering going then?
20:34:20 <rbergeron> stickster: great! All the arrangements are basically on the ASU food contacts' desk, they just need to be approved by the 15th, and I'm working with Cat from Google and Haley from Rackspace to make sure all the payment arrangements are set.
20:34:46 <rbergeron> And that's going to be 2 breakfasts, a lunch, and a fudcon dinner.
20:35:09 <ianweller> breakfast on what days? /me opens relevant booklet page
20:35:18 <rbergeron> Saturday and Sunday! :)
20:35:22 <ianweller> 10-4
20:35:39 <stickster> ianweller: six hours of breakfast? You're my kind of guy.
20:35:44 <stickster> Oh, "ten four"
20:35:49 <rbergeron> man, that's more like brunch. ;)
20:36:03 * ianweller slaps stickster with a fish
20:36:10 <SMParrish_mobile> first breakfast  then second breakfast
20:36:12 <stickster> rbergeron: So is the idea that the sponsors are going to pay directly? That would be so BOSS.
20:36:23 <rbergeron> stickster: that's exactly right.
20:36:37 <stickster> rbergeron: Unbelievable. You rock. (And our sponsors do too!)
20:36:40 <herlo> 11sies
20:36:54 <rbergeron> now, we're going to wind up paying for one of the breakfasts, but goog is basically covering a breakfast and lunch, and rackspace is covering fudpub dinner stuff.
20:37:03 <stickster> rbergeron: That's perfect.
20:37:38 <rbergeron> indeed.
20:37:40 <stickster> #info breakfast - covered by us one day
20:37:43 <rbergeron> it's all come together, magically.
20:37:48 <stickster> #info breakfast + lunch - covered by sponsor another day
20:37:52 <stickster> #info fudpub - covered by sponsor
20:38:09 <stickster> #info rbergeron is awesome at sponsor liaison
20:38:19 <rbergeron> now, let me caveat that fudpub stuff by saying that's fudpub FOOD - we'll still be covering the drinks / bartending, and the cost of the venue.
20:38:20 <herlo> ahh, magic, we love thee
20:38:37 <rbergeron> but obviously, it's nowhere near the costs we had been at.
20:38:41 <rbergeron> thanks to our lovely sponsors.
20:38:42 <stickster> rbergeron: Fair enough. Do we have that reflected on the magical spreadsheet at this point?
20:38:47 <rbergeron> stickster: i believe so.
20:38:52 <stickster> Superb!
20:39:02 <rbergeron> I'll double check shortly. I have been loking at spreadsheets all day and my brain is starting to see lines everywhere. :)
20:39:13 <rbergeron> #action rbergeron to eyeball spreadsheet later today for budget confirmations.
20:39:26 <stickster> #info Sponsors have essentially allowed us to bring in many more Fedora contributors for the event while still making it cheap for everyone (by providing vittles)
20:39:56 <stickster> Anything else we need to do regarding food at this point?
20:40:01 <rbergeron> mada.
20:40:03 <rbergeron> err, nada.
20:40:10 <rbergeron> I've updated the ticket with info.
20:40:30 * rbergeron shall move onwards if there is nothing else
20:40:42 <rbergeron> #topic FUDCon welcome packet, Ticket #50
20:40:47 <rbergeron> #link https://fedorahosted.org/fudcon-planning/ticket/50
20:40:50 <ianweller> o hai
20:40:57 * rbergeron would like to thank ianweller for all his kick-ass work on this.
20:41:11 <stickster> It's looking awesome ianweller!
20:41:25 <rbergeron> ianweller: I am going to work this afternoon on geting you more contents.
20:41:31 <rbergeron> like, right after the meeting. ;)
20:41:42 <ianweller> good!
20:41:45 <stickster> ianweller: Regarding sponsor logos -- we heard back from the ASU guy who can help us there
20:41:46 <ianweller> i was hoping for that :)
20:41:50 <ianweller> stickster: good!
20:41:54 <ianweller> oh yeah i got that in my inbox.
20:41:59 <ianweller> or did i.
20:42:07 <rbergeron> you did.
20:42:12 <stickster> He is seeking the necessary +1's and will get back with us -- he says we should hear back within a day or two
20:42:20 <rbergeron> well, you were copied. i'm not sure if it actually arrived inyour inbox :)
20:42:23 * stickster doing the whole transparency thing :-)
20:42:37 <ianweller> right.
20:42:47 <ianweller> hopefully 'within a day or two' means 'by friday'
20:42:58 * rbergeron nods
20:43:04 <stickster> #info Awaiting approval to use an ASU logo in the booklet to show gratitude since they are a major sponsor as well
20:43:22 <stickster> ianweller: That's precisely what I asked, and he said "today or tomorrow more likely"
20:43:33 <ianweller> grood
20:43:43 <stickster> ianweller: Feel free to ping me Fri morning if you don't hear back from me, though
20:44:10 <ianweller> i love deadlines. i especially love the whooshing noise they make as they pass by :)
20:44:35 * rbergeron grins
20:44:41 <rbergeron> awesome.
20:44:47 <rbergeron> anything else you want to add, ian?
20:45:08 <ianweller> not right now
20:45:15 <ianweller> just churning out pages :) will work with rbergeron post-meeting
20:45:34 <rbergeron> wewt
20:45:44 <stickster> #action stickster let ianweller know the moment he hears back regarding the ASU logo
20:46:11 <ianweller> the VERY SECOND
20:46:12 <stickster> ianweller: And I'm going to be around Friday and can help with copy editing as you requested
20:46:14 <stickster> heh
20:46:14 <rbergeron> excellent.
20:46:34 <stickster> ianweller: What's your target for having the booklet print-ready or whatever?
20:46:38 <ianweller> friday evening
20:46:47 <ianweller> so that i can spend the weekend not stressing(tm)
20:47:11 <rbergeron> #info Booklet target for print-readiness is Friday evening.
20:47:36 <rbergeron> #info Ian will be getting a proof made, then having them all printed there, and then shipped to AZ.
20:47:48 <rbergeron> ianweller: you still need UPS shipping account info, correct?
20:47:50 <ianweller> rbergeron: yes
20:47:56 <ianweller> fyi the proof is mainly me doing color checks.
20:47:59 <rbergeron> herlo: do you have that magical information?
20:48:07 <rbergeron> for UPS shipping on the Fedora account?
20:49:19 <rbergeron> ianweller: i will find someone who has the info to get it to you. I am pinging southern_gentlem at the moment.
20:49:30 <rbergeron> #info rbergeron to get ianweller hooked up with UPS shipping account information
20:50:02 <stickster> ianweller: What do you still need, content-wise?
20:50:13 <ianweller> stickster: i'll have better knowledge of what i still need in an hour or two
20:50:16 <stickster> OK
20:50:17 <ianweller> i know i need more local vendors
20:50:30 <rbergeron> and you still need a welcome letter from jsmith-lunch, right?
20:50:57 <rbergeron> #action rbergeron to give ianweller room numbers for all days
20:52:40 * rbergeron looks around
20:52:42 <ianweller> yes, yes
20:52:44 <rbergeron> okay, moving on.
20:52:52 <rbergeron> #topic Shipping address for Hotel, ticket #60
20:53:02 <rbergeron> ugh
20:53:03 <rbergeron> #undo
20:53:03 <zodbot> Removing item from minutes: <MeetBot.items.Topic object at 0xe72b1d0>
20:53:11 <rbergeron> #topic Shipping address for Hotel, ticket #83
20:53:16 <rbergeron> #link https://fedorahosted.org/fudcon-planning/ticket/83
20:53:22 <stickster> rbergeron: I put an address in that ticket, and the info you needed
20:53:30 <rbergeron> stickster: you ROCK, sir.
20:53:40 <rbergeron> #info Address has been added to ticket
20:53:52 <stickster> #info We can ship something to the hotel essentially at any time. Necessary info: label it "FUDCon" or "Fedora," and include the receiver's name, who needs to be a guest with a reservation in the system
20:54:09 <stickster> <eof/>
20:54:10 <rbergeron> #action rbergeron to mail southern_gentlem with the shipping information since he needs it, and will add it to wiki.
20:55:36 <rbergeron> stickster: thanks!
20:55:41 <stickster> ...which we just did :-) we rock!
20:55:54 <rbergeron> #topic Open Floor!
20:56:04 <rbergeron> WHEW
20:56:06 <stickster> rbergeron: Should we close ticket #47?
20:56:12 <rbergeron> oh.
20:56:15 * rbergeron goes to see what that is
20:56:21 <stickster> rbergeron: Create prospectus
20:56:25 <stickster> Seems superfluous now
20:56:25 <rbergeron> oh, lord
20:56:27 * rbergeron skipped over it
20:56:30 <rbergeron> yeah, it does.
20:56:36 <stickster> "OBE"
20:56:39 <stickster> Overtaken By Events
20:56:42 <rbergeron> we have it though in wiki format, so we can reutilize it in ht efuture.
20:56:49 <stickster> That's good then
20:56:55 * rbergeron nods
20:57:08 <stickster> #action herlo or rbergeron close ticket with pointer to wiki where current data is stored
20:57:09 <rbergeron> Maybe we should make sure that gets linked to some sort of "how to plan a fudcon" page, so that people know it exists and use it.
20:57:37 <herlo> oh
20:57:38 <stickster> rbergeron: Like https://fedoraproject.org/wiki/FUDCon_organization_process ?
20:57:41 <rbergeron> #action rbergeron add information somewhere about how a prospectus exists, so others can use it for the future.
20:57:46 <rbergeron> stickster: exactly!
20:57:56 <rbergeron> #action rbergeron link prospectus to https://fedoraproject.org/wiki/FUDCon_organization_process
20:58:02 <stickster> coolio
20:58:04 <herlo> we can do the prospectus for the rest of the FUDCon events tho
20:58:08 * stickster has hard stop now and bails
20:58:09 <rbergeron> herlo: exactly.
20:58:18 <rbergeron> I think fudcon latam is using it, in fact.
20:58:40 <herlo> I wanted to chat about the intro to FUDCon presentation for a second, but I had to step away.  We can continue details in email
20:59:30 <herlo> I was actually thinking gregdek would do it, or someone more charismatic than I, at least :P
20:59:36 <rbergeron> lol
20:59:48 <rbergeron> oh. i volunteered but i'm not very charismatic ;) lol
20:59:57 * rbergeron was harassing gregdek earlier today and thinks that would be excellent choice.
21:00:00 <herlo> well, you also have never been to a FUDCon
21:00:07 <rbergeron> that's the rumor :)
21:00:25 <herlo> that's what you said lady!
21:00:30 <herlo> :P
21:00:32 * ianweller remembers gregdek giving the "here's what a barcamp is" speech
21:00:44 * rbergeron was actually there in spirit
21:00:49 <herlo> yeah, I'd like thsi to be a bit more spirited and entertaining
21:02:13 <rbergeron> okay.
21:02:23 <rbergeron> #action rbergeron to harass gregdek daily until getting an answer
21:02:30 <ianweller> lol
21:02:42 <rbergeron> FYI: he has a harassment post currently on his facebook page, for anyone interested in prodding him along :)
21:02:54 <ianweller> along with all sorts of farmville crap
21:02:56 <rbergeron> spevack: can you please join facebook for a day to harass greg? :)
21:03:15 * ianweller is willing to be spevack's proxy on facebook
21:05:19 <rbergeron> awesome.
21:05:24 <rbergeron> Anything else, anyone?
21:05:27 * rbergeron shall end the meeting if not.
21:05:54 <jsmith> Sorry I missed the meeting
21:05:54 <rbergeron> alrighty.
21:05:57 <rbergeron> #endmeeting