20:00:53 <jsmith> #startmeeting FUDCon Planning Meeting
20:00:53 <zodbot> Meeting started Wed Nov 17 20:00:53 2010 UTC.  The chair is jsmith. Information about MeetBot at http://wiki.debian.org/MeetBot.
20:00:53 <zodbot> Useful Commands: #action #agreed #halp #info #idea #link #topic.
20:01:53 <jsmith> #meetingname FUDCon Tempe Planning
20:01:53 <zodbot> The meeting name has been set to 'fudcon_tempe_planning'
20:02:02 <jsmith> #topic Roll Call
20:02:48 * jsmith is here
20:04:27 <jsmith> Wow, could be a very short meeting today
20:04:33 * jsmith double-checks the time, etc.
20:04:51 * rbergeron pops in
20:05:01 * rbergeron is doing battle with her vpn, sorry
20:05:12 <rbergeron> if i build it it will eventually come, right?
20:05:49 <jsmith> That's right...
20:05:55 <jsmith> OK, moving on!
20:06:00 <jsmith> #topic Last week's items
20:06:06 <jsmith> #chair rbergeron
20:06:06 <zodbot> Current chairs: jsmith rbergeron
20:06:34 <jsmith> #link http://meetbot.fedoraproject.org/fudcon-planning/2010-11-10/fudcon_tempe_planning_meeting.2010-11-10-20.01.html
20:07:06 <jsmith> My action item from last week was to check with other ISPs for bandwidth
20:07:12 <jsmith> I've been on the phone with at least four other options
20:07:29 <jsmith> So far, I've only received one quote, and it was more than $5000
20:07:37 <jsmith> Needless to say, that's too much money
20:07:43 <rbergeron> yow.
20:07:48 <rbergeron> what was in the budget? i forget.
20:08:01 <jsmith> We were hoping for under $2500.
20:08:14 <rbergeron> ah
20:08:15 <jsmith> (and hopefully closer to the $2000 range)
20:08:18 <rbergeron> too much!
20:08:49 <jsmith> rbergeron: Did you add the link to the overflow hotel to the wiki?
20:09:44 <rbergeron> I did.
20:09:57 <jsmith> Awesome...
20:10:02 <rbergeron> http://fedoraproject.org/wiki/FUDCon:Tempe_2011#Secondary_Hotel
20:10:05 <jsmith> Did you and/or rrix get some food stuff in the packet?
20:10:22 <rbergeron> I need to add the proximity / location to the link, but it's in there.
20:10:28 <jsmith> Cool.
20:10:40 <jsmith> #action rbergeron to add proximity/location information for overflow hotel
20:10:48 <jsmith> #action jsmith to continue to looks for internet options at hotel
20:10:53 <rbergeron> I didn't; I don't know if he did. I think he's been swamped, and I think I've been on a plane too much, so hopefully I can actually have time now.
20:11:03 <jsmith> Let's hope :-)
20:11:10 <rbergeron> We had a bunch of info in the proposal wiki, so it just needs to be moved around
20:11:13 <rbergeron> and then add some stuff to it.
20:11:25 <jsmith> I know you're going to be swamped for the first little while of the new job -- I know I was :-)
20:11:40 <rbergeron> :)
20:11:57 <jsmith> OK, last of the action items is pinging herlo about the prospectus in .pdf format
20:12:20 <rbergeron> I updated the ticket, which should have pinged him, but I havne't been on enough since last week to actually see if it's been done.
20:12:35 * rbergeron also needs to see about changing it since we now have a fudpub sponsor, so we should remove that line
20:12:40 <jsmith> OK, let's go through the tickets and find out :-)
20:12:46 <jsmith> #topic Tickets!
20:13:17 <jsmith> First up, ticket number 69
20:13:24 <jsmith> #info https://fedorahosted.org/fudcon-planning/ticket/69 (T-shirt design)
20:14:47 <jsmith> According to Mo, Jef is still working on it with Daniel
20:15:13 <rbergeron> ok
20:15:21 <jsmith> #link http://meetbot.fedoraproject.org/fedora-design/2010-11-16/fedora-design.2010-11-16-19.02.html
20:16:13 * rbergeron looks
20:17:28 <jsmith> Mock-ups are in the works, it seems :-)
20:18:26 <rbergeron> yup
20:19:30 <jsmith> next up, ticket number 19 (internet access at hotel)
20:19:46 <jsmith> #info https://fedorahosted.org/fudcon-planning/ticket/19
20:19:55 <rbergeron> rrix: COME HITHER
20:19:57 <jsmith> As I said earlier, I've been on the phone with lots of people
20:20:18 <jsmith> No real answers yet, but finally getting people moving in the right direction, it seems
20:20:44 * rrix poof!
20:20:49 <rrix> sorry, long night :)
20:21:09 <jsmith> No worries
20:21:28 <rbergeron> lol
20:22:02 <rrix> Talk-to-zgiles is still somewhere on my todo list..
20:22:29 <jsmith> rrix: Yeah, I think that's on another ticket
20:22:33 <rrix> is it?
20:22:37 <jsmith> Yeah
20:22:41 <rrix> oh, we split them, huh
20:22:43 * rrix hides
20:22:43 <jsmith> Ticket 61
20:22:53 <jsmith> #infor https://fedorahosted.org/fudcon-planning/ticket/61 (Fatter internet pipe at hotel)
20:22:58 <jsmith> #info https://fedorahosted.org/fudcon-planning/ticket/61 (Fatter internet pipe at hotel)
20:23:05 <jsmith> rrix: Status update?
20:23:39 <rrix> Talk-to-zgiles is still somewhere on my todo list..
20:23:50 <rrix> :)
20:24:06 <jsmith> Fair enough...
20:24:12 <jsmith> #action rrix to talk to zgiles again
20:24:19 <jsmith> Moving on...
20:24:28 <jsmith> Ticket #50
20:24:34 <jsmith> #info https://fedorahosted.org/fudcon-planning/ticket/50
20:24:42 <jsmith> Ooops... that's the welcome packet
20:24:49 <rbergeron> yeah
20:24:53 <rbergeron> rrix: you and i need to get on that
20:25:03 <rrix> teh welcome packet? yus
20:25:30 <rbergeron> ok
20:25:33 <rbergeron> what night shall we do that
20:25:36 <rbergeron> don't say tonight
20:25:37 <rbergeron> plz
20:25:38 <rbergeron> :)
20:25:49 <rbergeron> or day, i suppose
20:25:51 <rrix> rbergeron: any night worksforme
20:26:04 <rbergeron> ok. tomorrow night then
20:26:08 <jsmith> rbergeron: If there are specific sections you want me to tackle, I'll have some airplane time tomorrow and Monday
20:26:09 <rrix> k
20:26:14 <rbergeron> #action rbergeron and rrix to hack on welcome packet tomorrow night
20:26:25 <rbergeron> jsmith: i'll look through and see what there is
20:26:29 <jsmith> OK, thanks
20:26:30 <rbergeron> :)
20:26:35 <rbergeron> when do you leave?
20:26:38 <rbergeron> oh
20:26:45 * rbergeron decides reading is good
20:26:49 <jsmith> Tomorrow
20:26:59 <jsmith> My flight leaves Dulles at 4:00pm
20:27:07 <rbergeron> #action rbergeron mail jsmith some items to hack on on welcome packet before Thursday afternoon
20:27:30 <jsmith> Next up, ticket #62
20:27:44 <jsmith> #info https://fedorahosted.org/fudcon-planning/ticket/62 (Arrange catering for FUDPub)
20:28:05 <rbergeron> Okay. So here's the scoop:
20:28:20 <rbergeron> Rackspace is wiling to sponsor FUDPub.
20:28:50 <rbergeron> They said food and beverage, so I need to sort out if that includes bartending costs, or the actual cost of beverage.
20:29:32 <rbergeron> We have a limit of 140 people apparently for Food/swag cutoff, but I want to find out what the max capacity is for Sparky's Den, and see if we need to turn people away at the door, or up the # of folks included in food.
20:29:44 <jsmith> OK... sounds good.
20:29:48 <rbergeron> Because I don't want to turn folks away, but there's not a lot of options for "ordering food on your own"
20:30:02 <rbergeron> as we might have done at other venues where we were picking up food tabs for certain folks, and others could pick up their own.
20:30:02 <jsmith> I'm happy to have someone step up and help sponsor things :-)
20:30:08 <rbergeron> YES.
20:31:44 <rbergeron> In any case:
20:32:10 <jsmith> #action rbergeron to update ticket 62 with FUDPub details, including sponsorship by Rackspace
20:32:18 <rbergeron> The othe rpart is that the ASU catering menu sucks for dinner / buffet style. So I'm working with the contact to figure out what our options might be
20:32:25 <jsmith> OK...
20:32:49 <rbergeron> And hopefully that can be done soon, because then we can do things like open up more money to sponsor more folks to come.
20:33:38 <jsmith> Exactly
20:34:19 <jsmith> Last ticket is ticket #47
20:34:36 <jsmith> #info https://fedorahosted.org/fudcon-planning/ticket/47 (Prospectus)
20:34:54 <jsmith> I see that herlo hasn't acted on that yet -- is that something we can do?
20:35:06 <rbergeron> probably.
20:35:21 <rbergeron> Needs to have the fudpub line deleted, and then put into some sort of format that can be pdf'd.
20:35:27 <rbergeron> jsmith: could probably happen on the plane :)
20:36:58 <jsmith> rbergeron: OK, I'll talk to herlo about it, and then do it myself if he doesn't.
20:37:02 <rbergeron> ok
20:37:14 <jsmith> #action jsmith to contact herlo about the prospectus, or do it himself
20:38:43 <jsmith> OK... that takes care of the tickets
20:38:47 <jsmith> #topic Any other business?
20:39:29 * rrix sits on his hands
20:39:35 * rbergeron has nothin.
20:39:41 <rbergeron> OH
20:39:46 <rbergeron> plane tickets.
20:39:46 * jsmith holds
20:39:52 <jsmith> Ah, I knew I was forgetting something
20:39:56 <rbergeron> jsmith, spevack: how goes that?
20:40:00 <jsmith> Max and I have been working on those, slowly
20:40:24 <rbergeron> jsmith: have you updated the tickets for those folks for whom tickets have been purchased?
20:40:31 <jsmith> I had to hold off on some of them, as a snafu in RH's expenses system made it so he didn't get his reimbursement on time
20:40:44 <jsmith> rbergeron: Yes, I'll keep the tickets updated.
20:40:46 <rbergeron> ah
20:40:55 <jsmith> I'll keep working on them when I get back next week
20:41:07 <jsmith> I don't think I'll have time between now and when I leave tomorrow to tackle any more
20:41:28 <rbergeron> okee dokee.
20:41:38 * rbergeron had only seen one ticket bought in the tickets
20:43:15 <jsmith> OK, anything else?
20:44:16 * rrix sits on his hands
20:44:48 <rbergeron> nope.
20:45:52 <jsmith> #endmeeting