fudcon_tempe_planning_meeting
MINUTES

#fudcon-planning: FUDCon Tempe Planning Meeting

Meeting started by rbergeron at 20:01:29 UTC (full logs).

Meeting summary

  1. Roll Call! (rbergeron, 20:02:03)
  2. Last week's action items (rbergeron, 20:04:33)
    1. http://lists.fedoraproject.org/pipermail/fudcon-planning/2010-November/001377.html (rbergeron, 20:05:27)
    2. jsmith is still waiting on information about lift costs from Carlos. (rbergeron, 20:07:26)
    3. ACTION: jsmith is looking into very local / nearby ISPs that may be able to provide better options and can report back, rrix could help here too. (rbergeron, 20:09:13)
    4. ACTION: jsmith and spevack to continue booking flights and updating tickets as they are completed (rbergeron, 20:12:29)
    5. ASU STILL doesn'th ave new menus, so they have agreed to honor pricing on existing menus. I'm putting lunch things together and should have a firm estimate before the end of this week, so we can progress. (rbergeron, 20:13:50)
    6. and by "i'm" i mean I, Robyn (rbergeron, 20:14:04)

  3. Hotel Situation (rbergeron, 20:14:27)
    1. The Marriott block is FILLED. New bookings are at a higher price (I believe $169). (rbergeron, 20:14:48)
    2. Robyn has booked an overflow hotel at the Four Points Sheraton in Tempe. (rbergeron, 20:15:08)
    3. http://lists.fedoraproject.org/pipermail/fudcon-planning/2010-November/001392.html (rbergeron, 20:15:26)
    4. http://lists.fedoraproject.org/pipermail/fudcon-planning/2010-November/001397.html (rbergeron, 20:15:42)
    5. Rate is $99 a night, and rooms are availalbe for checking in on the 28th of Jan. and Out on Feb. 1. (rbergeron, 20:16:09)
    6. Free airport shuttle, and they will transport folks at that hotel to other places in their shuttle for the conference. (rbergeron, 20:16:31)
    7. http://www.starwoodmeeting.com/StarGroupsWeb/res?id=1011080107&key=4DD02 (rbergeron, 20:17:11)
    8. Booking link is available. (rbergeron, 20:17:22)
    9. ACTION: rbergeron needs to add booknig link and information to Hotel wiki (rbergeron, 20:17:31)

  4. New Meeting Time (rbergeron, 20:17:58)
    1. Meetings are now WEDNESDAYS, 2000 UTC (3pm east coast, 12pm west coast, 1pm arizona time.) (rbergeron, 20:19:43)

  5. Tickets! (rbergeron, 20:19:56)
    1. https://fedorahosted.org/fudcon-planning/report/9 (rbergeron, 20:20:08)

  6. Tee Shirts - Tickets 69 and 70 (rbergeron, 20:20:44)
    1. https://fedorahosted.org/fudcon-planning/ticket/70 (rbergeron, 20:20:58)
    2. https://fedorahosted.org/fudcon-planning/ticket/69 (rbergeron, 20:21:04)
    3. the Design team has created the design bounty for this, and discussed it at the last meeting. (rbergeron, 20:22:11)

  7. Explore possiblity for internet pipe at hotel (https://fedorahosted.org/fudcon-planning/ticket/19) (rbergeron, 20:27:54)
    1. jsmith is still working on this, as previously discussed in meeting. (rbergeron, 20:28:08)
    2. ACTION: jsmith update ticket 19 (internet pipe) with any updated info as soon as possible (rbergeron, 20:30:17)

  8. Create Welcome Packet for Hotel Check-in (https://fedorahosted.org/fudcon-planning/ticket/50) (rbergeron, 20:31:49)
    1. ACTION: rbergeron and rrix to get some food type stuff in this packet THIS WEEK. (rbergeron, 20:32:47)

  9. Food for FUDPub (and Food in general) (https://fedorahosted.org/fudcon-planning/ticket/62) (rbergeron, 20:39:06)
    1. Repeating info from earlier: ASU still has no menu, but the contact has indicated they'll honor current prices and menus for us. (rbergeron, 20:39:34)
    2. Robyn has food more or less put together, is going to multiply it out by the Food limits and probably by some other # of people so we have some ideas to choose from. (rbergeron, 20:40:05)
    3. Once we have solid food estimates, we can allocate any other monies we have leftover. (rbergeron, 20:40:20)
    4. ACTION: rbergeron needs to find out about gratuity and tax from ASU and will do today. (rbergeron, 20:40:32)

  10. FUDCon Prospectus (https://fedorahosted.org/fudcon-planning/ticket/47) (rbergeron, 20:42:36)
    1. we still need this in a .pdf format. (rbergeron, 20:42:53)
    2. ACTION: rbergeron to tag herlo in email now about donig this (rbergeron, 20:43:06)

  11. ANY OTHER BUSINESS (rbergeron, 20:43:59)


Meeting ended at 20:48:32 UTC (full logs).

Action items

  1. jsmith is looking into very local / nearby ISPs that may be able to provide better options and can report back, rrix could help here too.
  2. jsmith and spevack to continue booking flights and updating tickets as they are completed
  3. rbergeron needs to add booknig link and information to Hotel wiki
  4. jsmith update ticket 19 (internet pipe) with any updated info as soon as possible
  5. rbergeron and rrix to get some food type stuff in this packet THIS WEEK.
  6. rbergeron needs to find out about gratuity and tax from ASU and will do today.
  7. rbergeron to tag herlo in email now about donig this


Action items, by person

  1. jsmith
    1. jsmith is looking into very local / nearby ISPs that may be able to provide better options and can report back, rrix could help here too.
    2. jsmith and spevack to continue booking flights and updating tickets as they are completed
    3. jsmith update ticket 19 (internet pipe) with any updated info as soon as possible
  2. rbergeron
    1. rbergeron needs to add booknig link and information to Hotel wiki
    2. rbergeron and rrix to get some food type stuff in this packet THIS WEEK.
    3. rbergeron needs to find out about gratuity and tax from ASU and will do today.
    4. rbergeron to tag herlo in email now about donig this
  3. rrix
    1. jsmith is looking into very local / nearby ISPs that may be able to provide better options and can report back, rrix could help here too.
    2. rbergeron and rrix to get some food type stuff in this packet THIS WEEK.


People present (lines said)

  1. rbergeron (95)
  2. jsmith (16)
  3. zodbot (8)
  4. rrix (0)


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