#fudcon-planning: FUDCon Tempe planning

Meeting summary

1. Roll call (stickster, 19:00:49)
   
2. New meeting time (stickster, 19:06:20)
   1. http://whenisgood.net/cnksq3 <-- sign up for your times here (stickster, 19:06:33)
   2. http://whenisgood.net/cnksq3/results/tm27xz <-- get results here (stickster, 19:06:43)
   3. ACTION: stickster send those links to the list so it really happened :-) (stickster, 19:07:17)
   4. jsmith gave update on his contact's internet status in ticket #19 -- need an estimate of cost change if we want to pursue with Carlos (stickster, 19:08:08)
   5. ACTION: jsmith Get us an estimate of cost with lift so we can effectively compare (stickster, 19:08:20)
   6. rbergeron already reported to list on prospectus status (stickster, 19:11:56)
   7. ACTION: stickster poke jsmith for ticket status, although suspect he'll get to it end of this week after F14 release and travel. (stickster, 19:12:21)
   8. ACTION: rbergeron look up ambassador notes from last week's mtg re:fudcon swag (rbergeron, 19:13:40)
   
   
3. Ticket agenda (stickster, 19:15:19)
   1. https://fedorahosted.org/fudcon-planning/report/9 (stickster, 19:15:22)
   2. we just covered ticket #19 above, and rbergeron already advised on #69 (stickster, 19:15:41)
   
   
4. https://fedorahosted.org/fudcon-planning/ticket/50 (welcome packet) (stickster, 19:15:58)
   1. ACTION: rrix to draft ASULUG mail to harang people in to helping document local logistics, food, supplies, the like... (rrix, 19:25:05)
   2. ACTION: jsmith Check for helpers next week, and if no one has stood up, assign these tasks out (stickster, 19:28:16)
   
   
5. https://fedorahosted.org/fudcon-planning/ticket/62 (Catering) (stickster, 19:28:40)
   1. Robyn has the menu on the way this week, so we should be able to start talking about it later this week and start making decisions w/pricing next week (stickster, 19:29:04)
   
   
6. https://fedorahosted.org/fudcon-planning/ticket/61 (Internet w/Zach) (stickster, 19:29:51)
   1. ACTION: rrix to touch base with zgiles, and report back to the gang (rrix, 19:33:28)
   
   
7. Other tickets (stickster, 19:35:00)
   1. https://fedorahosted.org/fudcon-planning/ticket/70 (T-shirts) (stickster, 19:35:08)
   2. ACTION: jsmith Check back with mizmo next week to see if design bounty is going up for FUDCon Tempe t-shirt (stickster, 19:37:12)
   
   
8. Lodging (stickster, 19:37:39)
   1. ACTION: stickster Talk to Marriott and find out, if we get later signups, can we move them into our block rate as guaranteed (stickster, 19:47:34)
   2. ACTION: stickster will check with Marriott on a graduated rate for late registrants (stickster, 19:52:46)
   3. ACTION: rbergeron reread competitive property sales pitches and send info to the list for overflow purposes / bargaining purposes (rbergeron, 19:55:08)
   
   
9. All other business (AOB) (stickster, 19:55:22)
   1. ACTION: SMParrish add note to wiki pre-registration list stating cutoff for food/swag guarantees (stickster, 19:57:19)
   2. We will probably be able to handle significantly more than 130 people, at least for food and probably for swag. (stickster, 19:57:48)
   3. Remember -- next week we may begin a new schedule for meetings, see the list for details! (stickster, 20:01:33)

Action items

1. stickster send those links to the list so it really happened :-)
2. jsmith Get us an estimate of cost with lift so we can effectively compare
3. stickster poke jsmith for ticket status, although suspect he'll get to it end of this week after F14 release and travel.
4. rbergeron look up ambassador notes from last week's mtg re:fudcon swag
5. rrix to draft ASULUG mail to harang people in to helping document local logistics, food, supplies, the like...
6. jsmith Check for helpers next week, and if no one has stood up, assign these tasks out
7. rrix to touch base with zgiles, and report back to the gang
8. jsmith Check back with mizmo next week to see if design bounty is going up for FUDCon Tempe t-shirt
9. stickster Talk to Marriott and find out, if we get later signups, can we move them into our block rate as guaranteed
10. stickster will check with Marriott on a graduated rate for late registrants
11. rbergeron reread competitive property sales pitches and send info to the list for overflow purposes / bargaining purposes
12. SMParrish add note to wiki pre-registration list stating cutoff for food/swag guarantees

Action items, by person

1. jsmith
   1. jsmith Get us an estimate of cost with lift so we can effectively compare
   2. stickster poke jsmith for ticket status, although suspect he'll get to it end of this week after F14 release and travel.
   3. jsmith Check for helpers next week, and if no one has stood up, assign these tasks out
   4. jsmith Check back with mizmo next week to see if design bounty is going up for FUDCon Tempe t-shirt
2. rbergeron
   1. rbergeron look up ambassador notes from last week's mtg re:fudcon swag
   2. rbergeron reread competitive property sales pitches and send info to the list for overflow purposes / bargaining purposes
3. rrix
   1. rrix to draft ASULUG mail to harang people in to helping document local logistics, food, supplies, the like...
   2. rrix to touch base with zgiles, and report back to the gang
4. SMParrish
   1. SMParrish add note to wiki pre-registration list stating cutoff for food/swag guarantees
5. stickster
   1. stickster send those links to the list so it really happened :-)
   2. stickster poke jsmith for ticket status, although suspect he'll get to it end of this week after F14 release and travel.
   3. stickster Talk to Marriott and find out, if we get later signups, can we move them into our block rate as guaranteed
   4. stickster will check with Marriott on a graduated rate for late registrants

People present (lines said)

1. stickster (113)
2. rbergeron (84)
3. rrix (34)
4. SMParrish (10)
5. zodbot (6)
6. spevack (3)
7. biertie (2)
8. inode0 (1)
9. jsmith (0)