#fudcon-planning: FUDCon Tempe planning (Agenda: https://fedorahosted.org/fudcon-planning/report/9)

Meeting summary

1. Roll call! (stickster, 19:02:05)
   1. Agenda: https://fedorahosted.org/fudcon-planning/report/9 (stickster, 19:02:28)
   
   
2. https://fedorahosted.org/fudcon-planning/ticket/16 (Peter's funding request) (stickster, 19:02:53)
   1. ACTION: SMParrish ping Walter @SL for update, cc pbrobinson (stickster, 19:03:59)
   
   
3. https://fedorahosted.org/fudcon-planning/ticket/48 (Google sponsorship) (stickster, 19:04:37)
   1. rbergeron was going to email Cat (stickster, 19:04:49)
   2. jump topic! (stickster, 19:05:16)
   
   
4. https://fedorahosted.org/fudcon-planning/ticket/47 (Prospectus) (stickster, 19:05:35)
   1. ACTION: stickster reiterate his role to FUDCon planning list to encourage prospectus <3 (stickster, 19:09:30)
   2. tickets 48 and 49 are basically waiting on this ticket. (stickster, 19:10:26)
   3. ACTION: rbergeron reach out to Cat @GOOG to figure out what she needs in terms of prospectus, to guide work (stickster, 19:11:48)
   4. skipping tickets 48 and 49 for now in light of the above (stickster, 19:13:06)
   
   
5. https://fedorahosted.org/fudcon-planning/ticket/43 (Underage patrons at Sparky's Den) (stickster, 19:13:22)
   1. Hoping to cordon off the serving area, and that will suffice so all ages can mingle elsewhere in the venue (stickster, 19:18:06)
   
   
6. https://fedorahosted.org/fudcon-planning/ticket/19 (Internet pipe) (stickster, 19:19:49)
   1. This one's on Jared (and possibly rrix) to let us know if their contacts have done site surveys. They have all the contact info needed at this point. (stickster, 19:20:13)
   2. Broadband is one of the main costs that a sponsorship could help defray (stickster, 19:21:28)
   3. ACTION: stickster will tickle jsmith to tickle his dude (stickster, 19:22:06)
   
   
7. https://fedorahosted.org/fudcon-planning/ticket/50 (Welcome packet) (stickster, 19:23:44)
   1. https://fedoraproject.org/wiki/FUDCon:Tempe_2011_packet (rbergeron, 19:25:55)
   2. ACTION: rbergeron will keep working on the welcome packet and wants YOUR help! (stickster, 19:29:39)
   3. Meeting Room A looks to be our hack suite, as well as our hospitality room on Friday night. (stickster, 19:29:53)
   
   
8. https://fedorahosted.org/fudcon-planning/ticket/47 (Prospectus, part deux) (stickster, 19:31:53)
   
9. https://fedorahosted.org/fudcon-planning/ticket/56 (Instructions on handling costs for subsidies) (stickster, 19:35:00)
   1. stickster took this ticket (stickster, 19:35:10)
   2. Travel fares -- we prefer to pay these ourselves, by charging them. Providing cash advances is not the preferred way, and basically that has to come out of someone's pocket until they get reimbursed by Red Hat. Then we have to bite our nails until we get receipts, without which... we're essentially out however much money that was (stickster, 19:37:29)
   3. Hotel rooms -- When someone from Red Hat, either myself or jsmith, arrives at the hotel, we'll arrange to pick up all the rooms for which we're paying. Those will go on the master account which we'll pay with a credit card. (stickster, 19:37:44)
   4. Room bookings: Every traveler books their own lodging, either themselves, or has their roommate do it. (stickster, 19:40:00)
   5. The reservation URLs are on the wiki now, and ready for booking! (stickster, 19:42:14)
   6. https://fedoraproject.org/wiki/FUDCon:Tempe_2011#Lodging <-- shiny URLs (stickster, 19:42:28)
   7. The reservation link may come up for only 3 nights (nights of 1/28, 1/29, 1/30 -- i.e. 1/28-1/31 stay) but it is possible to extend, just call the hotel (stickster, 19:43:27)
   8. ACTION: stickster Write blog entry on airfares and lodging for subsidies, and booking rooms (stickster, 19:46:00)
   9. We could handle ticket #57 in the same blogging (stickster, 19:46:37)
   
   
10. https://fedorahosted.org/fudcon-planning/ticket/57 (Marking roommate needs on wiki) (stickster, 19:48:48)
    1. ACTION: rbergeron stickster Cover this info in their blog entries (stickster, 19:59:36)
    
    
11. https://fedorahosted.org/fudcon-planning/ticket/58 (Need bus info in wiki) (stickster, 19:59:50)
    1. http://tinyurl.com/fudcon-tempe-2011-gmap (stickster, 20:01:33)
    2. Hotel has a complimentary airport shuttle for anyone who wants it... or the light rail + 700m walk (stickster, 20:03:00)
    3. IDEA: We could make cell phone numbers or temporary google voice numbers available for people at the conference if needed (stickster, 20:03:51)
    4. AGREED: Between the hotel, and ourselves (people who are driving), we can handle transpo for anyone as needed (stickster, 20:04:55)
    
    
12. AOB (all other business) (stickster, 20:05:11)
    1. stickster begs to report that he has booked all international airfares at this point, save one (Joerg) whose ticket he will handle Very Soon (stickster, 20:05:40)
    2. jsmith is going to have a retrospective of some sort on his takeaway from Zurich and I'm certain we can cajole him into sending relevant info to the list (stickster, 20:06:41)

Action items

1. SMParrish ping Walter @SL for update, cc pbrobinson
2. stickster reiterate his role to FUDCon planning list to encourage prospectus <3
3. rbergeron reach out to Cat @GOOG to figure out what she needs in terms of prospectus, to guide work
4. stickster will tickle jsmith to tickle his dude
5. rbergeron will keep working on the welcome packet and wants YOUR help!
6. stickster Write blog entry on airfares and lodging for subsidies, and booking rooms
7. rbergeron stickster Cover this info in their blog entries

Action items, by person

1. rbergeron
   1. rbergeron reach out to Cat @GOOG to figure out what she needs in terms of prospectus, to guide work
   2. rbergeron will keep working on the welcome packet and wants YOUR help!
   3. rbergeron stickster Cover this info in their blog entries
2. SM
   1. SMParrish ping Walter @SL for update, cc pbrobinson
3. SMParrish
   1. SMParrish ping Walter @SL for update, cc pbrobinson
4. stickster
   1. stickster reiterate his role to FUDCon planning list to encourage prospectus <3
   2. stickster will tickle jsmith to tickle his dude
   3. stickster Write blog entry on airfares and lodging for subsidies, and booking rooms
   4. rbergeron stickster Cover this info in their blog entries

People present (lines said)

1. stickster (190)
2. rbergeron (97)
3. herlo (22)
4. inode0 (12)
5. zodbot (10)
6. rrix (6)
7. SMParrish (4)
8. jsmith-mobile (1)
9. smooge (1)
10. SM (0)