19:02:34 <stickster> #startmeeting FUDCon Tempe planning (Agenda: https://fedorahosted.org/fudcon-planning/report/9)
19:02:34 <zodbot> Meeting started Tue Sep  7 19:02:34 2010 UTC.  The chair is stickster. Information about MeetBot at http://wiki.debian.org/MeetBot.
19:02:34 <zodbot> Useful Commands: #action #agreed #halp #info #idea #link #topic.
19:02:39 <stickster> #meetingname FUDCon Tempe planning
19:02:39 <zodbot> The meeting name has been set to 'fudcon_tempe_planning'
19:02:47 <stickster> #chair stickster herlo rbergeron jsmith
19:02:47 <zodbot> Current chairs: herlo jsmith rbergeron stickster
19:02:53 <stickster> #chair rrix
19:02:53 <zodbot> Current chairs: herlo jsmith rbergeron rrix stickster
19:02:59 <stickster> Not sure if he's around, but just in case :-)
19:03:04 <stickster> #topic Roll call!
19:03:07 * jsmith is here
19:03:10 * SMParrish here
19:03:11 * herlo is here
19:03:19 * inode0 here
19:03:22 * stickster 
19:03:31 <SMParrish> think it is rrix birthday so he may not be around :)
19:03:41 <stickster> #info Happy birthday to rrix!
19:03:54 <stickster> Let's plunge right in, we have a lot to do today :-)
19:04:11 <stickster> #topic Ticket #19 (https://fedorahosted.org/fudcon-planning/ticket/19) -- Internet pipe
19:04:20 <stickster> Oh wait -- wrong order, sorry guys
19:04:21 <stickster> #undo
19:04:21 <zodbot> Removing item from minutes: <MeetBot.items.Topic object at 0x6665510>
19:04:33 <stickster> #topic Last week's action items
19:04:47 <stickster> #link http://meetbot.fedoraproject.org/fudcon-planning/2010-08-30/fudcon_tempe_planning.2010-08-30-19.00.html <-- last week's meeting notes
19:04:47 <SMParrish> FYI have a FESCo mtg starting in 30 so will be going back and forth
19:04:54 <stickster> OK SMParrish -- thanks!
19:05:09 <stickster> #info 1 -- stickster on hook to write up hotel parking info (DONE)
19:05:39 <stickster> #info 2 -- rrix to talk to contact about b'band costs and work up quote (MOSTLY DONE)
19:05:49 <stickster> rrix gave us some details which we'll hit in a moment.
19:06:05 <stickster> #info 3 stickster to talk to Marriott about b'band bump (DONE)
19:06:41 <stickster> #info 3 -- They don't have an easily adjustable pipe. So this is probably going to be no different than doing it ourselves.
19:07:01 <herlo> stickster: is there anything wrong with that
19:07:02 <herlo> ?
19:07:26 * herlo shuts up and waits...
19:07:28 <stickster> herlo: Nope, just that we probably want to have some quotes from outside to compare to, *if* Marriott even wants to deal with this
19:07:37 <herlo> ahh
19:07:44 <stickster> which is what jsmith and rrix have been doing.
19:07:52 <stickster> That ticket is coming up on our agenda shortly
19:08:07 * rrix is kinda sorta mostly not around...
19:08:14 <rrix> the wireless in this building is worthless
19:08:19 <rrix> and we'll have a quiz soon
19:08:20 <stickster> rbergeron: pingypingy if you're around -- action item #4 was to update budget
19:08:21 <rrix> but hi :)
19:08:25 <stickster> rrix: happy birthday :-)
19:08:38 <jsmith> rrix: It's your birthday?  Where's the cake?
19:08:40 <rrix> SMParrish: stickster not my birthday :p
19:08:53 <stickster> ha, I was misinformed then :-)
19:08:53 <rrix> brb, quiz
19:08:55 <rrix> sorry
19:08:57 <stickster> I don't see any changes in the wiki history -- https://fedoraproject.org/w/index.php?title=FUDCon:Tempe_2011_budget&action=history
19:08:57 <SMParrish> oops lol
19:09:22 <SMParrish> one more thing facebook got wrong
19:09:32 <stickster> #action rbergeron Add information to the wiki budget page regarding breakfast + lunch Saturday, breakfast Sunday
19:09:53 <stickster> #info 5 -- stickster close ticket #26 (DONE)
19:10:04 <stickster> #info 6 -- stickster file tickets for lunch cost estimates and buying sodas (NOT DONE)
19:10:18 <stickster> #action stickster File tickets for lunch cost estimates, ordering breakfast and lunch, and buying sodas
19:10:18 * inode0 never turns down a free birthday
19:10:34 <stickster> herlo: next up is #7, create the FUDCon prospectus outline
19:11:31 <stickster> herlo: Can you give us an update on this?
19:12:29 <stickster> OK, herlo will hopefully update us shortly :-)
19:12:40 <stickster> #action herlo Create FUDCon prospectus outline
19:13:02 <stickster> And since rbergeron isn't here, I'll carry over the last action item too
19:13:07 <stickster> #action rbergeron to get with adam mccullough (our buddy who is president of ASULUG) about making reservation for Sparky's Den, Saturday, 6-11pm.
19:13:18 <stickster> Which brings us back to the agenda
19:13:43 <stickster> #topic Internet pipe (https://fedorahosted.org/fudcon-planning/ticket/19)
19:13:44 <herlo> stickster: hi
19:13:53 <stickster> Oops, I can back up
19:13:54 <stickster> #undo
19:13:54 <zodbot> Removing item from minutes: <MeetBot.items.Topic object at 0x1d715950>
19:13:54 <herlo> sorry, was actually workign on the sponsorship and prospectus atm
19:14:18 <herlo> needed from this group a list of the sponsorships we wanted to present
19:14:32 <stickster> herlo: I didn't realize you were blocked on that, could you email the list?
19:14:32 <herlo> as for the prospectus, I should have that done later today or tomorrow
19:14:39 <stickster> Or maybe not blocked so much as "wanting"
19:14:42 <herlo> stickster: I wasn't able to get to it until today
19:14:45 <stickster> No problem
19:14:50 <herlo> so not anyones fault but mine :(
19:14:58 <stickster> rbergeron and I are hoping to talk to Google at Ohio LF this weekend
19:14:59 <herlo> I'll send the email shortly
19:15:09 <stickster> So we'll get right back to you, we're highly incented :-)
19:15:11 <herlo> stickster: indeed, I'll have it for you by then
19:15:16 <stickster> Thanks herlo, you're the man
19:15:19 <herlo> :)
19:15:45 <stickster> #action herlo to mail list to develop list of sponsorships, then have prospectus done by ~Wed 2010-09-08 COB
19:15:54 <stickster> OK, back to agenda then
19:15:59 <stickster> #topic Internet pipe (https://fedorahosted.org/fudcon-planning/ticket/19)
19:16:54 <jsmith> stickster: Is the Marriott amenable to letting us have roof access to install our own equipment?
19:17:03 <stickster> jsmith: Haven't even asked yet.
19:17:07 <stickster> rrix left us a substantial update in the ticket. It looks like this is a pretty expensive scenario ($4K) unless Zach (rrix's contact) can get a contract with Marriott.
19:17:08 <jsmith> stickster: Can we tie into their existing APs, or do we need to deploy our own, or both?
19:17:33 <jsmith> My 2.5k plan is sounding better and better all the time :-/
19:17:47 <stickster> jsmith: Yup, could be
19:17:54 <stickster> That's probably close to our limit for doing this.
19:18:19 <stickster> I think depending on a contract to be struck between two third parties is not a great situation for us to be in.
19:18:41 <rrix> +1
19:18:45 <jsmith> I agree... and wouldn't want to push it if it got any more expensive
19:18:57 <herlo> ahh, wireless sponsorship :_)
19:19:04 <stickster> herlo: Yes indeed :-)
19:19:08 <SMParrish> When I think of the # of people we can sponsor with that $ makes it not a good ROI  IMHO
19:19:41 <jsmith> SMParrish: But we want people to be productive too... nothing worse than being with other developers and being limited in the development you can do
19:19:46 <stickster> SMParrish: Normally I would be inclined to agree with you if this were, say, extra food costs. But bandwidth is kind of the lifeblood of the conference.
19:20:24 <stickster> Being face to face is a great thing, but if you can't share code at a conference where we're supposed to run hackfests, a lot of other expenditures then become lower ROI as well.
19:20:53 <SMParrish> jsmith: stickster   true but we are talking about bandwith only at the hotel right?  So just in the evenings
19:21:14 <jsmith> SMParrish: Yes.  But don't underestimate the amount of late-night hacking that happens at the hotel.
19:21:23 <stickster> SMParrish: Yes, but we have a free internet bump at the conference site.
19:21:29 <stickster> So we're not paying twice
19:22:18 <stickster> herlo: I definitely think this is a good line item for the sponsorships :-)
19:22:27 <SMParrish> I agree connectivity is a must  the $$ is just alot for a few days
19:22:48 <herlo> kk
19:22:56 <stickster> It's substantial, to be sure. It's also reasonable in terms of what I've heard of other conferences paying.
19:23:40 <stickster> This will be my seventh (eighth?) FUDCon, and anywhere we've had bad internet at the hotel, it's been a major problem for attendees.
19:23:47 * herlo will make sure that Wireless sponsorship is a premier sponsorship on the document
19:24:33 <SMParrish> stickster:  I remember YYZ it was bad.
19:24:54 <stickster> #action herlo include wifi sponsorship as a premier level item in our sponsor docs
19:25:03 <stickster> SMParrish: Definitely
19:25:45 <stickster> Not to cast any negative light on ctyler, who helped us plan. In most areas, it's hard finding *any* hotel where bandwidth is both free and good.
19:25:59 <stickster> OK, jsmith, what do we need to do to proceed here?
19:27:14 <stickster> jsmith last status report here: https://fedorahosted.org/fudcon-planning/ticket/19#comment:8
19:27:17 * herlo concurs on the hotel sucky bandwidth
19:27:27 <jsmith> stickster: We'll need to get an OK from the Marriott to bring equipment to the roof
19:27:49 <stickster> jsmith: OK, so I'll secure that from the Marriott folks, once our hotel event coordinator comes back tomorrow
19:27:52 <jsmith> stickster: After that, I'll setup an on-site survey with the folks bringing in the bandwidth, where they can check line-of-sight from the roof
19:28:07 <stickster> #stickster talk to Liz at Marriott to find out if it's OK for us to bring equipment to their roof.
19:28:08 <jsmith> stickster: Assuming that's good, then we can get a contract in place
19:28:15 <stickster> #action stickster talk to Liz at Marriott to find out if it's OK for us to bring equipment to their roof.
19:28:36 <stickster> #action jsmith If roof equipment OK, set up on-site survey with bandwidth provider
19:28:53 <stickster> jsmith: That sounds good -- so we'll find out first whether it's possible, before we spend :-)
19:29:14 <stickster> Anything else on this then?
19:29:36 <jsmith> stickster: Yes, we'll find out for sure before we spend :-)
19:29:39 * tatica just reading
19:29:43 <stickster> OK, moving on then
19:29:55 <stickster> #topic Sponsors list (https://fedorahosted.org/fudcon-planning/ticket/27)
19:30:09 <stickster> I'd really like to change this ticket, because "Sponsors list" isn't very... actionable.
19:30:34 <stickster> #action stickster file a ticket for herlo's prospectus creation
19:30:49 <stickster> #action stickster file a ticket for rbergeron and stickster to talk to Google at OhioLF
19:31:42 <stickster> SMParrish: Can I get you to simply make a space in either the logistics page or the planning meetings page for Tempe, to capture a list of sponsors?
19:31:57 <SMParrish> stickster: Sure np
19:31:58 * stickster could use some help because he'll be out of commission 3 days this week at Ohio LF
19:32:02 <stickster> SMParrish: Thank you good sirrah!
19:32:27 <stickster> #action SMParrish make a table on FUDCon Tempe wiki (logistics or planning page) to capture sponsor list and requests made
19:32:50 <herlo> stickster: tx
19:33:41 <rrix> o.O
19:34:08 <stickster> #topic FUDPub (https://fedorahosted.org/fudcon-planning/ticket/31)
19:34:21 <stickster> I think the last thing remaining on the ticket agenda is FUDPub location.
19:34:51 <stickster> #info There seemed to be general agreement that Sparky's Den was the best location yet (thank you inode0 for the idea), and rbergeron was working on reserving it.
19:35:55 * inode0 mentions on the previous topic that he sent a feeler to GoDaddy last week regarding possibly participation and sponsorship
19:36:19 <stickster> #info (previous topic) inode0 sent out a feeler to GoDaddy about sponsorship and participation
19:36:31 <stickster> inode0: If it's OK by you, I'll file a ticket to track that
19:36:44 <inode0> sure
19:37:12 <stickster> #action stickster File ticket to track inode0 resolving sponsorship with GoDaddy
19:37:53 <stickster> Did anyone have any disagreement with pursuing Sparky's as our location?
19:38:07 * herlo likes Sparky's
19:38:19 * stickster too
19:39:57 <stickster> OK
19:40:03 <stickster> If there are no disagreements.
19:40:29 <stickster> #agreed Sparky's Den is where we want to hold FUDPub. rbergeron, jsmith, and stickster to work together with ASU LUG friend Adam to secure and plan.
19:40:54 <stickster> #action stickster File ticket to track how to handle under-21 participants
19:41:03 <stickster> #action stickster File ticket to track securing the actual location
19:41:19 <stickster> #info stickster will assign these to rbergeron as our local over-21 contact
19:41:35 <stickster> jsmith: *: Are we prepared to handle some more subsidy requests at this time?
19:41:56 <jsmith> stickster: We're having a follow-up meeting on the 13th or 14th of the month to finish up
19:42:05 <stickster> jsmith: Ah, so we don't need to do that today then?
19:42:11 <stickster> Hang on...
19:42:15 <stickster> #topic Subsidies
19:42:19 <jsmith> stickster: I think SMParrish (I think it was him) sent out a whenisgood invite
19:42:32 <stickster> #info SMParrish sent out a whenisgood invite for follow-up meeting for subsidies
19:43:01 <stickster> Thank you, jsmith and everyone else, for handling that last meeting -- I did catch up with the tickets this past weekend and saw how much you guys got through!
19:43:02 <jsmith> #info http://whenisgood.net/3shj5b
19:43:06 <stickster> superb!
19:44:17 <stickster> OK, so that's it for our agenda then.
19:44:34 <stickster> #topic AOB -- all other business
19:44:49 <stickster> Open floor! If you have questions to raise, we're at your disposal. :-)
19:46:44 <stickster> Anyone? Bueller?
19:47:02 * stickster will close meeting in 60 seconds if there's nothing further
19:47:12 * jsmith has nothing useful to add
19:48:25 <stickster> OK then -- thanks everyone for coming to the meeting!  Please use the list for discussion and questions over the coming week so we can keep things moving.
19:48:39 <stickster> This is Fedora Moonbase Alpha signing off :-)
19:48:41 <stickster> #endmeeting