16:01:17 <jsmith> #startmeeting FUDCon Subsidy Meeting, part two
16:01:17 <zodbot> Meeting started Fri Aug 27 16:01:17 2010 UTC.  The chair is jsmith. Information about MeetBot at http://wiki.debian.org/MeetBot.
16:01:17 <zodbot> Useful Commands: #action #agreed #halp #info #idea #link #topic.
16:01:53 <jsmith> #meetingname FUDCon Subsidies
16:01:53 <zodbot> The meeting name has been set to 'fudcon_subsidies'
16:03:02 <jsmith> #info Spreadsheet to help us do the math is at http://2tu.us/2lr3
16:03:36 <jsmith> #info Open tickets for funding requests are at http://tinyurl.com/fudcon-tempe-2011-subq
16:04:36 <jsmith> It appears a few folks can't see the spreadsheet -- checking the permissions
16:04:47 <gwerra> jsmith: roll call :)
16:04:47 <gwerra> http://2tu.us/2lr3
16:05:01 <SMParrish> I can see it np
16:05:15 <rbergeron> if you can't see it, you need to be invited to it on gmail :)
16:05:24 <jsmith> #topic roll call
16:05:28 * rbergeron 
16:05:29 * biertie is here
16:05:30 * gwerra 
16:05:30 * jsmith is here
16:05:40 * SMParrish here
16:05:47 * gomix here
16:06:23 <jsmith> Ok, anyone else?
16:06:23 <biertie> shouldn't stickster_afk be here?
16:06:32 <aeperezt> aeperezt here
16:06:33 <inode0> maybe, I'm trying
16:06:33 <rbergeron> he can't make it.
16:06:39 <jsmith> biertie: He has the day off, so I'm covering for him
16:06:44 <biertie> ok :)
16:07:15 <jsmith> #topic Housekeeping
16:07:25 <jsmith> OK, just to catch everyone up...
16:07:39 <jsmith> I've gone through this morning, and compared the tickets in Trac with the spreadsheet
16:07:49 <jsmith> Not everyone was on the spreadsheet, so I tried to remedy that
16:08:01 <jsmith> Please take a quick look and let me know if you see anyone I've missed
16:08:12 * jsmith would hate to not consider funding someone due to a clerical error
16:08:26 * abadger1999 looks in
16:08:44 <jsmith> I've added the ticket number to the spreadsheet as well, to help w/ the correlation
16:09:09 <rbergeron> and people who are already subsidized are not in the trac list, correct?
16:09:09 <jsmith> While you're doing that, I'm going to re-run the math, so that we know what our budget looks like
16:09:30 <jsmith> rbergeron: Well, mostly... You'll see a couple of tickets that are marked as "accepted" by me
16:09:36 * rbergeron nods
16:09:45 <jsmith> Those are tickets where we've made a decision, but I don't know whether stickster calculated them into the math
16:09:52 <jsmith> Hence the reason I'm double-checking the math
16:09:59 <biertie> the list seems ok :)
16:10:12 <gwerra> jsmith: its all spreadsheet magic, it does the math auto
16:10:21 <rbergeron> the math portion should be auto-calculating if ther eis a Y in the "granted" column, IIRC.
16:11:05 <jsmith> Hmmmn... I didn't see a formula there when I looked before
16:11:16 * jsmith didn't double-check
16:11:29 <biertie> hehe, np :)
16:11:41 <inode0> one person with a Y is being funded outside this budget for travel though - is that right?
16:11:50 <jsmith> Correct...
16:12:14 <jsmith> Plane ticket for Hiemanshu Sharma is being paid for by the Community Architecture team's budget
16:12:17 <smooge> is here.
16:12:39 <biertie> jep :)
16:12:41 <rbergeron> Yes, but his travel fare is not included in his total
16:12:45 <jsmith> Correct
16:12:51 <rbergeron> which is the column that shows the portion we are paying for.
16:12:53 * inode0 isn't clear on whether that 1300 is being subtracted from the total we are looking at
16:13:03 <rbergeron> we're picking up the hotel portion, not the travel portion
16:13:22 <rbergeron> the "granted" forumula only takes things from the F column.
16:13:23 <inode0> ok, I see now
16:13:33 <jsmith> Any other housekeeping items before we get started?
16:13:35 <rbergeron> thanks for double checking, though :)
16:13:42 <jsmith> #topic Goals
16:13:54 <jsmith> Let me take a minute to reiterate the goals that Paul set in the earlier meeting
16:14:13 <jsmith> 1. Get a couple people from each region to FUDCon Tempe so they can
16:14:13 <jsmith> learn more about how to set up a FUDCon, from the organizers
16:14:13 <jsmith> themselves
16:14:26 <jsmith> 2. Help as many NA contributors as possible to attend FUDCon Tempe
16:14:26 <jsmith> who can accomplish meaningful things there
16:14:38 <jsmith> 3. Try to stay close to our $20K budget in Q4, and keep Q3 spread in
16:14:38 <jsmith> spevack's budget reasonable as well.
16:14:49 <jsmith> Since leeway there is close to nil, stay completely within spot
16:14:49 <jsmith> and jsmith's Q3 and Q4 budget.
16:14:55 <jsmith> Oops, that was number four.
16:15:10 <jsmith> Any questions/concerns on those goals?
16:15:25 * inode0 has one suggestion
16:15:31 <jsmith> inode0: Please, share!
16:15:40 <biertie> I think we are a bit to late for that, since we applied them to our first round already
16:15:55 <inode0> can we deal with the new pending NA requests first, then move to travel for those who will be covered by commarch
16:16:06 <biertie> inode0: +1
16:16:09 <inode0> then the rest
16:16:31 <SMParrish> makes sense o me +1
16:16:38 <jsmith> When we left off in the earlier meeting, we were on the topic of LATAM
16:16:55 <jsmith> I'm not sure if we want to continue where we left off, or start with NA
16:17:14 <gwerra> jsmith: start with NA< then move on to LATAM and EMEA
16:17:22 * biertie thinks NA is better
16:17:49 <jsmith> #agreed Let's start with NA requests first
16:17:57 <inode0> there are only 2 NA requests, we can be quick with those
16:17:59 <jsmith> #topic NA requests
16:19:34 <jsmith> #topic https://fedorahosted.org/fudcon-planning/ticket/35
16:19:43 <jsmith> Dave Nalley's request
16:20:35 <jsmith> He estimated ~$356 + taxes and fees, plus hotel
16:20:58 <abadger1999> #topic https://fedorahosted.org/fudcon-planning/ticket/36
16:21:19 <jsmith> Sorry, I got them backward
16:21:29 <jsmith> #topic https://fedorahosted.org/fudcon-planning/ticket/36
16:21:51 <jsmith> I've changed Dave's request in the spreadsheet to be $400 for travel, to give a bit of room for taxes, etc.
16:22:10 <jsmith> So his total would be 640
16:22:18 <jsmith> including travel and hotel
16:22:38 <jsmith> Dave also agreed to come a day early or stay a day late if needed to help with logistics
16:22:44 <jsmith> (but we can worry about that another time)
16:22:48 <jsmith> What say ye?
16:22:51 <rbergeron> +1
16:22:56 * inode0 is completely fine with this request
16:23:05 <biertie> +1
16:23:09 <SMParrish> +1 from me
16:23:23 <jsmith> +1 from me as well
16:23:30 <jsmith> Any objections?
16:24:31 <jsmith> #agreed $640 for Dave Nalley (ticket 36)
16:24:36 * rbergeron notes that on orbitz the flight for ke4qqq is $353 including taxes / fees
16:24:43 <rbergeron> same exactly flights
16:24:46 <jsmith> Even better :-)
16:24:49 <SMParrish> Using our arranged discount with AA fare currently is @ 340.41
16:25:11 <jsmith> #topic https://fedorahosted.org/fudcon-planning/ticket/35
16:25:16 <jsmith> OK, this one is Jon Stanley
16:25:17 <abadger1999> okay  -- so we should be entering that amount?
16:25:32 <inode0> $400 is close enough for now
16:25:33 <abadger1999> (per discussion w/ stickster earlier this week)
16:25:56 <jsmith> abadger1999: I'm fine with entering a real amount, if we know it includes taxes and fees... I was just trying to make sure we had room to cover that
16:25:58 <abadger1999> +1 for jds2001
16:25:59 <inode0> it can change before it is purchased so a little slack isn't bad
16:26:19 <jsmith> Split the difference and call it $375?
16:26:19 * rbergeron agrees with inode0 - giving a little bit of breathing room won't kill us
16:26:19 <biertie> true
16:26:20 <abadger1999> One thing looking at this and ke4qqq made me conscious of
16:26:22 * inode0 is completely fine with this request too
16:26:28 <jsmith> abadger1999: Yes?
16:26:29 <abadger1999> partial is hard to calculate here.
16:26:32 <biertie> the tickets should be bought asap I think :)
16:26:42 <abadger1999> esp. southwest tickets.
16:26:51 <abadger1999> as they only seem to go up in price.
16:26:57 <jsmith> Yes
16:27:08 <rbergeron> yes, southwest tickets on sale should be bought asap.
16:27:27 <rbergeron> anyway:
16:27:31 <SMParrish> I am +1 on jon
16:27:31 <abadger1999> partial hard to calculate -- Maybe something like if we grant a partial subsidy, how much money would you be willing to pay?
16:27:31 * rbergeron is +1 for jds2001
16:27:35 <abadger1999> Or something like that.
16:27:37 <jsmith> Anyway, on to jds2001
16:27:57 <jsmith> abadger1999: We'll certainly keep that in mind for next time... adjust the template to ask that question
16:28:02 <SMParrish> 306.90 on jon's airfare with aa discount
16:28:20 <abadger1999> jsmith: Does that seem like a fair phrasing?  I'll add it now if so.
16:28:35 <jsmith> He thought he could make it for $200 on Southwest, I put $250 in the spreadsheet
16:28:38 <jsmith> abadger1999: Works for me!
16:28:46 * abadger1999 updates
16:28:58 <jsmith> Thanks abadger1999 -- one less thing on my to-do list :-)
16:29:04 * gwerra is a +1 too
16:29:28 <jsmith> +1 from me as well
16:29:31 <jsmith> Any objections?
16:29:41 <biertie> nope
16:29:43 <biertie> +1
16:30:02 <jsmith> #agreed $490 for Jon Stanley (ticket 35)
16:30:40 <abadger1999> oops -- I can't update the template -- I'll email the ml/stickster
16:30:47 <jsmith> OK, what do you want to tackle next?
16:31:08 <SMParrish> abadger1999: I can do it
16:31:09 <jsmith> In the meeting last week, we decided to treat nushio and company as if they were travelling in NA
16:31:14 <abadger1999> SMParrish: thanks
16:31:23 <jsmith> Since they'll be driving across the border, then catching a flight from within the US
16:31:29 * inode0 thinks picking one LATAM and one EMEA person to be picked up by Max makes sense to him
16:31:49 <jsmith> So we should probably consider them with the NA folks
16:31:56 * SMParrish agrees
16:31:58 * jsmith re-reads stickster's notes
16:32:10 <gwerra> inode0: tatica is coming from LATAM AFAIK
16:32:16 <inode0> yes
16:32:23 <jsmith> * IDEA: Let's remove nushio and y1nv from this conversation, with the
16:32:24 <jsmith> idea being their travel is cheap enough we can afford to bring them
16:32:24 <jsmith> in regardless of other attendees  (stickster, 19:38:01)
16:32:24 <jsmith> * AGREED: We'll consider nushio and y1nv in line with domestic
16:32:25 * inode0 meant another LATAM person :)
16:32:25 <jsmith> travelers due to low cost, and look for two add'l people from LATAM
16:32:27 <jsmith> (stickster, 19:40:34)
16:32:46 <jsmith> OK, so let's do Nushio next
16:32:46 <gwerra> inode0: sponsor 2 on Max's budget from LATAM?
16:32:55 <jsmith> gwerra: Yes :-)
16:33:07 <jsmith> gwerra: Maybe even more, if we're lucky :-p
16:33:26 <gwerra> jsmith: I see, I thought it was only 1 from every region
16:33:31 <inode0> jsmith: I'm not sure we have funds if we don't deal with the international travelers first?!
16:33:40 <gwerra> thanks for clarifying any ways
16:33:44 * ke4qqq tries to catch up on backlog
16:33:49 <inode0> which is higher priority I guess?
16:33:49 <jsmith> #topic https://fedorahosted.org/fudcon-planning/ticket/32
16:35:09 <jsmith> inode0: Getting folks from different areas to learn about how to conduct a FUDCon was our first priority
16:35:36 * gomix has a concern
16:35:39 <jsmith> inode0: But folks wanted to cover the NA folks first, which is why we're doing them now
16:35:54 <jsmith> gomix: Please share your concern.
16:36:22 <gomix> thanks jsmith, im concerned that learning howto conduct a fudcon in latam
16:36:33 <gomix> as prio, might not be the best choice, since we dont even know where's going to happen
16:36:45 <jsmith> We talked about that in last week's meeting
16:36:57 <gwerra> gomix: you can still help over IRC, or phone, etc
16:37:06 <gomix> exactly...
16:37:10 <jsmith> Even if we haven't decided the location, it's still important to get one or two key people from each region trained in how the procedure works
16:37:45 <biertie> exactly, you can help remotely too with a fudcon
16:37:46 <gomix> dont have those already?
16:37:59 * rbergeron thinks there is confusion about whether or not we are counting nushio and aacosta as JUST NA folks and not counting that against the LATAM pool.
16:38:07 <jsmith> gomix: We have *some* people who have run a FUDCon before, but it always helps to have more
16:38:08 <gomix> that was abadger1999 argument to actually repeat the city as a proposal
16:38:17 <abadger1999> <nod>
16:38:23 <gomix> jsmith: i know, just concerned as a prio for the na fudcon ;)
16:38:26 <abadger1999> that was a proposal given while down in latam
16:38:38 <jsmith> rbergeron: Yes, nushio and yn1v count as NA folks, since their travel costs are inline with other NA folks
16:38:40 <rbergeron> I was under the impression that we were just counting those folks, along with yn1v, as NA attendees.
16:38:48 <jsmith> rbergeron: You are indeed correct
16:38:49 <Nushio> rbergeron: flying to south america is much more expensive for us than to usa/canada
16:39:00 <Nushio> and mexico is more often than not, considered NA
16:39:03 <rbergeron> So if we are still funding NA requests, we should do that.
16:39:13 <jsmith> rbergeron: That's what I was trying to do :-)
16:39:41 <inode0> the purpose of that was to not consider them as the special cases for LATAM, that was all since they are far less expensive
16:39:55 <jsmith> Correct
16:40:37 <jsmith> So, are we ready to tackle the other two or three NA requests (who happen to be coming from Spanish-speaking countries)?
16:41:19 * gwerra nods
16:41:22 <jsmith> The silence is deafening :-/
16:41:30 <jsmith> OK... Ticket 32 -- nushio
16:41:31 * inode0 would prefer tackling the expensive cases but will go with the flow
16:41:32 <gomix> go ahead jsmith :)
16:41:50 <rbergeron> sure, go ahead :)
16:41:56 <jsmith> #info Nushio is requesting $590
16:42:12 <abadger1999> I kinda think we're not operating this in a efficient manner but... something to figure out for next time I guess...
16:42:20 <Nushio> jsmith: is that considering aacosta, or not?
16:42:28 <Nushio> yesterday i had an interesting proposal from aacosta
16:42:38 <jsmith> Nushio: That's just you -- we'll consider y1nv and aacosta next
16:42:50 <rbergeron> I think this is regarding their shared travel
16:42:52 <jsmith> Nushio: The idea is that you're all driving across the border together, right?
16:42:56 <Nushio> ah, yes
16:43:04 <Nushio> that one
16:43:09 <rbergeron> where the kilometers become miles... ;)
16:43:21 <gomix> "stop in yuma please"
16:43:23 <jsmith> Nushio: But you'll all three need flights and hotel accomodations
16:43:29 <inode0> nushio and aacosta might travel together though?
16:43:35 <inode0> or was I confused about that?
16:43:44 <Nushio> jsmith: i know we'd need hotel
16:44:20 <rbergeron> but you'd be driving the whole way.
16:44:26 <rbergeron> rather than using the airplane?
16:44:28 <rbergeron> is that correct?
16:44:29 <Nushio> its just 10 hours
16:44:35 <Nushio> i'd take a plane from monterrey to chihuaha
16:44:45 <Nushio> but the ticket cost is ~200 pesos, so that's less than 20 dollars
16:44:47 <inode0> combine this with ticket 37 and I'm giving +1 to gas + hotel for both
16:45:10 <Nushio> *200 pesos for the round trip
16:45:12 <rbergeron> 20 dollars each way?
16:45:13 <rbergeron> oh
16:45:18 <rbergeron> wait, a $10 plane flight? :)
16:45:28 <Nushio> its laughably cheap
16:45:53 <gomix> should u consider a insurance for this kind of flight ?
16:45:55 <jsmith> Would it make more sense to consider these all together?
16:45:58 <biertie> o.0
16:46:02 <inode0> yes
16:46:05 <biertie> that doesn't sound safe :P
16:46:05 <rbergeron> yes
16:46:25 * jsmith reviews the tickets quickly
16:47:03 <Nushio> woah, i just double checked the ticket price :P
16:47:05 <Nushio> that's pre-tax
16:47:21 <Nushio> with tax its about 1445 pesos :-/
16:47:27 <rbergeron> wait
16:47:33 <rbergeron> tax is 4x cost of the ticket?
16:47:45 <rbergeron> 6x even
16:47:55 <Nushio> impuestos: 638.51 pesos per ride
16:48:00 <gomix> :x
16:48:13 <Nushio> i'm shocked too
16:48:15 <jsmith> Nushio: OK, so how much do you need, realistically?
16:48:34 <Nushio> jsmith: for my plane from mty to chihuaha? about 120 usd it seems :-/
16:48:41 <biertie> haha, happened to me on my trip to berlin too :)
16:48:43 <Nushio> damned taxes
16:48:45 <rbergeron> round trip?
16:48:53 <Nushio> yeah, i'm counting round trip
16:48:59 <inode0> +1
16:49:10 <rbergeron> +1
16:49:14 <SMParrish> +1
16:49:18 <jsmith> OK, I'm confused...
16:49:28 <jsmith> We had $350 for travel on the spreadsheet
16:49:29 * biertie too
16:49:31 <Nushio> sorry for the confusion, i knew i should've doublechecked the prices
16:50:53 * jsmith thinks we need to make sure we have a clear cost for nushio, y1nv, and aacosta before deciding
16:51:04 * Nushio agrees
16:51:08 <jsmith> I'll admit -- I'm still confused about the logistics here
16:51:09 <inode0> so are we at $120 for the plane, $180 for gas, and the hotel? If so +1
16:51:25 <Nushio> aacosta is coming, i just got him on the phone
16:51:37 <inode0> this is just nushio and aacosta
16:51:42 <jsmith> OK... his plane flight is how much?
16:51:54 <Nushio> http://fpaste.org/iBaG/
16:52:09 <inode0> nushio flies to meet aacosta for $120, they drive together for $180, share a room?
16:52:22 <Nushio> yeah, we share a room
16:52:46 <gomix> +1 to mx guys...
16:52:48 <gomix> :)
16:52:52 <jsmith> +1 from me then
16:52:57 <inode0> that say $1445.66 - is that USD?
16:52:58 <jsmith> Makes sense
16:53:01 <Nushio> mxn
16:53:04 <biertie> +1 for me too
16:53:05 <gwerra> +1 from me
16:53:07 <jsmith> inode0: I'm pretty sure that's in Mexican pesos
16:53:09 <inode0> ok, +1
16:53:24 <Nushio> i pasted that from 'vivaaerobus.com'
16:53:30 <abadger1999> +1 to inode0's figures
16:54:10 <jsmith> #agreed $300 for travel for Nushio and aacosta, plus room ($240 per person) = $780
16:54:58 <jsmith> #topic https://fedorahosted.org/fudcon-planning/ticket/14
16:55:26 <jsmith> #info Neville Cross has agreed to fly to Miami on his own dime, if we pick up his flight from Miami + hotel
16:55:46 <jsmith> Cost should be about $570
16:56:43 * douglax thinks that previous agreement also covers ticket #37
16:56:46 * jsmith waits for input, and notes that it's almost the top of the hour
16:56:52 * douglax is aacosta
16:56:59 <jsmith> douglax: Yes, it covers both tickets
16:57:27 <douglax> jsmith ok, thanks
16:57:35 <gwerra> jsmith: +1 for Neville
16:58:17 <rbergeron> +1
16:58:27 <SMParrish> +1 as well
16:58:28 <biertie> +1
16:58:42 <inode0> has neville been to any FUDCon before?
16:58:46 <gomix> +1
16:58:51 <gomix> inode0: yes.. at br
16:58:51 <jsmith> inode0: Not that I know of
16:58:58 <Nushio> fudcon porto alegre
16:59:11 <jsmith> Oh, good to know
16:59:35 <jsmith> Given his level of activity in the community, I'm inclined to give him a +1
16:59:36 * inode0 would consider deferring this ticket
16:59:44 <biertie> in my opinion: you learn every time you go to another event / conference, new things you can apply to fudcon
16:59:50 <gomix> +1 again
17:00:02 <jsmith> biertie: That's true, but we can't afford to bring everyone every time
17:00:11 <gomix> but... theres no other one from central america or do we?
17:00:12 <biertie> true ;)
17:00:27 <gomix> oooo... aeperezt u?
17:00:47 <jsmith> aeperezt can't make it
17:00:51 <gomix> kk
17:01:09 <aeperezt> gomix, I cannot make it this time
17:01:18 <jsmith> So, go for it, or defer?
17:01:21 <gomix> so i think theres no doubt if there's no one else from central america
17:01:30 <gomix> i would go +1
17:01:30 <jsmith> I'm not hearing enough discussion :-/
17:01:59 <gomix> who elses is requesting from central america ?
17:02:06 <aeperezt> well, there is one potty from panama, want to go
17:02:08 * inode0 wants to fund neville in the end anyway
17:02:11 <rbergeron> if we are considering him to be NA, then yes.
17:02:33 <jsmith> +1 from me
17:02:37 <aeperezt> but he is checking to see if he can make it
17:02:57 <jsmith> aeperezt: At this point, it's probably too late to get a funding request in
17:02:59 <gomix> aeperezt: i think we are kind of late...
17:03:09 <jsmith> OK, are we agreed on Neville then?
17:03:13 <gomix> +1
17:03:16 <gwerra> <nod>
17:03:19 <aeperezt> jsmith, ok will let him know
17:03:21 <biertie> +1 for me :)
17:03:35 <jsmith> inode0: (You were the one that wanted to defer)
17:03:36 <rbergeron> yes
17:03:54 <jsmith> Going once...
17:04:20 <jsmith> Going twice...
17:04:27 <inode0> yes, but go on
17:04:34 <jsmith> OK.
17:05:03 <jsmith> #agreed $570 for Neville Cross (ticket 14)
17:05:20 <jsmith> OK, folks... time to handle regional tickets
17:05:27 <jsmith> (LATAM and EMEA)
17:06:01 <rbergeron> ummm - is jfsaucier a NA person?
17:06:04 <rbergeron> i would think so?
17:06:13 <ke4qqq> yeah - he's in .ca
17:06:17 <jsmith> As I understand it, the plan is to try to get one person from each of those two regions in our budget, and one additional person from each of those regions in Max's budget.
17:06:26 <jsmith> rbergeron: Good call -- I forgot that he was from Quebec
17:06:36 * jsmith is a fail whale
17:06:49 <jsmith> Should we handle that one next then?
17:06:59 <biertie> yeah, we should
17:07:12 <jsmith> #topic https://fedorahosted.org/fudcon-planning/ticket/33
17:07:36 <jsmith> #info approximate costs are $990
17:08:09 * inode0 would really like to help make this one happen too
17:08:09 * jsmith doesn't recognize the name or IRC handle (but that's not necessarily saying much)
17:08:27 <inode0> I've met and worked with him over the past couple of years
17:08:36 <jsmith> OK, cool :-)
17:08:54 <biertie> that's also quite a high price ;)
17:08:54 <inode0> Given the relative cost and his willingness to cover part I think we should ping him to find out what he really needs
17:09:04 <jsmith> inode0: I think that's fair
17:09:10 * rbergeron agrees
17:09:11 <jsmith> inode0: Would you mind contacting him?
17:09:17 <inode0> Sure
17:09:21 <SMParrish> inode0: +1.  I agree a partial subsidy might be in order here
17:09:21 <gwerra> jsmith: comment on ticket?
17:09:24 <jsmith> Thanks :-)
17:09:32 <jsmith> gwerra: Yes :-)
17:10:13 <gwerra> inode0 knows him well so let him do it, else I can do it
17:10:23 * rbergeron adds a Y to the partial funding column also
17:10:26 * inode0 is happy to talk to him
17:11:02 <jsmith> inode0: OK, please do that, and if you hear from him soon, we'll pick back up where we left off -- sound good?
17:11:31 <inode0> yes, maybe we can try to hold back hotel + half his ticket?!
17:11:45 <jsmith> inode0: I think that sounds reasonable
17:11:58 * rbergeron agrees
17:12:20 * SMParrish agrees
17:12:23 <rbergeron> I don't want someone to lose out on funding because we needed more info when they have requested in a timely manner :)
17:13:05 * inode0 has a new water heater arriving now and will go missing for a few minutes
17:13:10 <jsmith> #agreed Holdback half of subsidy for jfsaucier, pending more information
17:13:31 <jsmith> #topic International subsidies
17:13:32 <rbergeron> inode0: good luck with that :)
17:13:51 * gwerra has to run
17:14:14 <jsmith> In the interest of time, I think it makes sense to identify our top two LATAM and EMEA choices, and try to fit one from each region into our budget, and let Max cover the other two.
17:14:27 <jsmith> Then we'll come back and see what we have left
17:14:31 <jsmith> Any objections?
17:14:41 <biertie> is fine for me
17:14:45 <SMParrish> none here
17:14:52 <abadger1999> jsmith: Can you tell us who the candidates are in each region?
17:15:01 <jsmith> abadger1999: That was my next thing :-)
17:15:06 <abadger1999> :-)
17:15:40 * inode0 is back
17:16:18 <jsmith> OK, from LATAM we have: Guillermo Gomez (10), Igor Soares (12), José Edgardo López Vásquez (15)
17:16:23 <jsmith> Any there that I'm missing?
17:16:31 <inode0> that should be it
17:16:33 <abadger1999> That's who I see as well.
17:16:45 <abadger1999> Does anyone know José Edgardo López Vásquez
17:16:47 <abadger1999> ?
17:16:54 <jsmith> OK... discuss those amongst yourselves, and I'll get the EMEA list ready :-)
17:16:59 * inode0 knows something about him indirectly
17:17:00 <gomix> let me review... but i cant recall him from my ram
17:17:15 <inode0> working with robotics
17:17:17 * ke4qqq doesn't recall him either. The other two are pretty well known IMO
17:17:17 <gomix> nick, do we have nay?
17:17:21 <gomix> hmmm maybe...
17:17:29 <inode0> highly recommended by tatica
17:17:37 <biertie> he doesn't even has a fas account o.0
17:17:42 <abadger1999> I have met both gomix :-)  and igor and they both do work inside of fedora (ambassadors, infrastructure, i18n....)
17:17:51 <abadger1999> Wasn't there something for him before?
17:17:54 <ke4qqq> biertie: he couldn't have filed a ticket w/o a fas account
17:17:56 <jsmith> From EMEA, we have: Joerg Simon (21), Peter Robinson (16), Bert Desmet (34)
17:17:58 <abadger1999> ma*?
17:18:08 * abadger1999 takes a look
17:18:38 <abadger1999> .fasinfo magjogui
17:18:39 <zodbot> abadger1999: User: magjogui, Name: José Edgardo López Vásquez, email: magjogui@gmail.com, Creation: 2009-07-13, IRC Nick: magjogui, Timezone: US/Central, Locale: es, Extension: 5134102, GPG key ID: , Status: active
17:18:43 <zodbot> abadger1999: Approved Groups: freemedia ambassadors cla_done cla_fedora
17:19:16 * abadger1999 updates spreadsheet w/ fas name
17:20:04 <inode0> Given past and current contributions that I'm aware and what I perceive to be great value to the project overall I'll offer igor and gomix as my first two choices from LATAM at this point.
17:20:32 <abadger1999> +1
17:20:37 <biertie> +1
17:20:44 <ke4qqq> +1
17:20:50 <SMParrish> +1
17:21:07 <jsmith> In the interesting of striking a mix between old blood and new, I'd prefer to bring one of gomix/igor and also bring magjogui
17:21:33 <jsmith> (but I can certainly be persuaded otherwise -- just trying to get some discussion going)
17:21:44 <abadger1999> I'd really rather have old blood in terms of being involved in Fedora....
17:22:05 <biertie> abadger1999: +1
17:22:15 <abadger1999> People who've been here a while are more likely to stick around longer and contribute the things they get from fudcon back.
17:22:21 <jsmith> Sounds like it's pretty much unanimous then :-)
17:22:23 <rbergeron> particularly if we are counting on them to go back with their new knowledge
17:22:24 <SMParrish> I agree with abadger1999
17:22:38 <jsmith> OK, sounds good to me
17:22:40 <jsmith> +1
17:23:08 <inode0> we can be sure to try to help those left out today get to their region's FUDCon too
17:23:27 <jsmith> Sure, absolutely!
17:23:41 <jsmith> OK, Guillermo is looking for 960
17:24:07 * inode0 thinks max really wants igor's ticket :)
17:24:14 <jsmith> Igor is looking for $1840
17:24:19 <gomix> basically just plane ticket
17:24:24 <jsmith> Yeah... wow... big difference in plane ticket costs
17:24:46 <jsmith> Sounds like a plan to me -- have Max cover Igor, and we'll cover gomix
17:24:50 <aeperezt> sorry, jose is magjogui ambassador from salvador
17:24:51 <jsmith> Any objections?
17:25:01 <inode0> +1
17:25:16 <SMParrish> +1
17:25:19 <biertie> nope, +1
17:25:43 * rbergeron agrees that max wants that ticket too
17:25:46 * rbergeron grins
17:25:52 <biertie> hehe
17:25:55 <biertie> bad rbergeron ;)
17:26:25 <SMParrish> From EMEA my choices would be Peter and Bert
17:26:49 <biertie> as I am from EMEA, I will not have an opinion here :)
17:27:07 <inode0> For EMEA I have one very strong choice - kital, I can see different reasons to bring either of the others
17:27:23 <jsmith> #agreed Fedora to cover Guillermo Gomoz, CommArch to cover Igor Soares
17:27:26 * rbergeron agrees with inode0
17:27:31 <ke4qqq> I'd choose kital and peter.
17:28:02 <jsmith> I think Joerg should be first, given what he does for Fedora on FAMSCo
17:28:47 <SMParrish> Peter plus sdzillas who is already funded = Nice presentation and work on SOAS
17:29:11 <biertie> do you imply I don't give nice presentation? ;)
17:29:24 * ke4qqq wonders if TOS would cover Peter (/me also knows that that's still Max's budget)
17:29:37 <SMParrish> lol no you give great ones. :)
17:29:41 <jsmith> ke4qqq: We can always ask Max :-)
17:29:49 <biertie> lolz
17:29:54 * jsmith has no strong preference between biertie and Peter
17:30:08 <inode0> what previous FUDCons have either attended?
17:30:20 <biertie> we were both at fudcon NA last year
17:30:31 <biertie> and I think both at fudcon berlin too
17:30:34 <biertie> but not sure about Peter
17:30:41 * inode0 is gonna be annoying now
17:30:45 <SMParrish> biertie: gave so many presentations he needed to clone himself
17:31:01 <biertie> I did just fine SMParrish ;)
17:31:19 <jsmith> Let's do it this way -- anybody object to Joerg (kital) as our first choice?
17:31:27 * gomix hides...
17:31:34 <inode0> so neither of those would be to "spread" FUDCon knowledge
17:31:36 <jsmith> If not, let's get that out of the way first
17:31:45 * abadger1999 notes that all three said yes to partial subsidy.
17:32:11 <jsmith> abadger1999: Good point -- what if we fund Joerg, and pay half of each of the others?
17:32:23 <abadger1999> Peter went to fudcon toronto.
17:32:27 <jsmith> abadger1999: (or pay 2/3 of each, I guess)
17:32:34 <biertie> abadger1999: so did I :)
17:32:43 <SMParrish> biertie: would that work for you
17:32:45 <jsmith> biertie: Are you and Peter twins?
17:32:49 <abadger1999> yep, just responding to not knowing if probinson had been to a fudcon
17:32:49 <biertie> jsmith: my biggest concern are the tickets now
17:32:53 * inode0 suggests handing kital's ticket to max - it is the most expensive
17:33:09 <abadger1999> <nod>
17:33:10 <inode0> then look at our numbers
17:33:22 <jsmith> inode0: OK... are we agreed that kital should get full funding (from Max)?
17:33:33 <ke4qqq> +1 for full funding from max for kital
17:33:36 <inode0> max only covers the plane ticket, but yes
17:33:36 <biertie> but I would be 'glad' to pay for my hotel and ground transport and blah blah :)
17:33:37 <SMParrish> +1
17:33:59 <jsmith> +1 for full funding for kital (max to cover travel costs)
17:34:17 <biertie> +1 for full funding for kital
17:34:37 <abadger1999> +1
17:34:43 * inode0 also suggest asking biertie and peter to help us understand what it will really take to get them here :)
17:34:46 <biertie> oh right, no opinion.. it's stronger than myself ;)
17:35:09 <jsmith> #agreed Cover kital (Joerg Simon)... CommArch to cover travel costs
17:35:21 <biertie> inode0: well, most important thing for me now is the plane ticket, because I don't have much money now
17:35:29 <inode0> I think if partial subsidies are enough we can work it out
17:35:31 <biertie> but I can easily save up for the hotel costs :)
17:35:43 <inode0> thanks biertie
17:36:06 <inode0> it might not be necessary, but it might help
17:36:17 <jsmith> Ok, I've updated the spreadsheet
17:36:54 <inode0> and it is looking pretty good to me
17:36:54 <biertie> it;s all for the better if it isn't necessary, but I realize than I'm an european going to the NA fudcon, so it's fair not to want to have everything, I think
17:37:06 <biertie> ok, that came out weird
17:37:07 <jsmith> (with kital's stuff split out)
17:37:15 <jsmith> biertie: We heard what you meant, not what you said :-)
17:37:25 <biertie> ;)
17:37:28 <inode0> we can try to bring both biertie and peter and jeff after getting a little more info
17:37:41 <inode0> there will also be more people from NA making requests I'm sure
17:37:51 <jsmith> Anybody against holding back some amount for one more european?
17:37:52 * rbergeron nods - and they need to get them in
17:37:53 <inode0> being 5 months out for them is way in the future
17:38:25 <jsmith> inode0: We already told other folks it was too late to make requests... does the same not hold true for NA folks?
17:38:29 <abadger1999> Remember -- neville and jsaucier aren't figured into the total yet.
17:38:30 <inode0> how about holding back roughly 1500
17:38:42 <inode0> neville was approved I though
17:38:44 <inode0> +t
17:38:51 <rbergeron> abadger: i think asaucier had half held back for him
17:39:02 <rbergeron> err
17:39:04 <rbergeron> jfsaucier
17:39:08 <rbergeron> lord, i can't type.
17:39:10 <abadger1999> oh -- I didn't see that recorded onthe spreadsheet.
17:39:13 * abadger1999 checks again
17:39:16 <rbergeron> line 20
17:39:19 <jsmith> inode0: That much?  Peter is 1080, biertie is 920
17:39:24 <abadger1999> ah I see the second line now
17:39:34 <inode0> well, 1200?
17:39:49 <inode0> biertie will need the whole ticket, we don't know anything about peter
17:40:02 <jsmith> True...
17:40:02 <biertie> why is peter more expensive? he lives in the UK, and I fly through london o.0
17:40:03 <abadger1999> neville isn't recorded approved onthe spreadsheet.
17:40:04 <rbergeron> abadger1999: but you're right - neville is not accounted for
17:40:06 <biertie> or has he moved?
17:40:16 <jsmith> biertie: Don't try to apply logic where it doesn't apply!
17:40:20 <biertie> ok :P
17:40:25 <jsmith> biertie: That's the reason you're not an airline executive!
17:40:30 <biertie> hehehe
17:40:48 <abadger1999> We approved so updating neville to yes on the spreadsheet
17:41:05 <rbergeron> that leaves $1915 total from our pool
17:41:14 <rbergeron> and we likely have more NA guests applying, i'd expect
17:41:36 <rbergeron> and I don' tmean to be completely negative to our international folks but I'd like to see at least as many NA people funded as international :)
17:42:09 <jsmith> Well, I don't think it's fair for Max to pay for a European if we don't
17:42:22 <abadger1999> 715 in our pool
17:42:23 * inode0 knows from past experience NA people don't do this sort of planning generally before there even a hotel picked
17:42:57 <jsmith> So if we hold back $1200 for Europeans, that leaves us 715
17:44:14 <jsmith> We can use that for three more hotel rooms (to be determined) if you like
17:44:40 <abadger1999> We can get a better price for probinson.  I just checked kayak and they start at 687
17:44:40 * inode0 still isn't sure how to deal with EMEA - really since this has nothing to do with FUDCon lore it should be based on what they are delivering to FUDCon and whether that is worth several NA attendees I think
17:45:00 <abadger1999> <nod>
17:45:09 <abadger1999> fwiw I agree with inode0
17:45:14 <jsmith> OK... I think that's fair
17:45:26 <red_alert> I (as an European - thinking my 5c might interest someone) think biertie is more active in Europe than Peter (maybe I just see him more often) and I have a strong feeling that 2011 or 2012 fudcon emea will take place close enough for biertie to help with the whole organizational stuff while Peter is still pretty much alone in the UK and a fudcon there doesn't seem close - aside from that I think both biertie and Peter will visit f
17:45:41 <inode0> last year we funded one I believe and he was critical to an ongoing project iirc
17:46:27 <inode0> biertie already knows about FUDCons
17:46:33 <jsmith> So does Peter
17:47:02 <inode0> yes, I just don't think the whole organize FUDCons is a factor in this region
17:47:07 <jsmith> Should we hold the $1200 back for "European and/or NA proposals"?
17:47:23 <jsmith> Is there anyone else that's asked for a subsidy who deserves the help more?
17:47:30 <inode0> how bout we hold back what is left now :)
17:47:48 <SMParrish> I agree we should fund as many NA people as possible,however both Peter and biertie work closely with NA people on several items and their presence would be helpful
17:47:53 <inode0> I think there is, but they don't have tickets yet
17:48:31 <rrix> Bert's presence would be helpful for CampusAmb... we could get a lot of stuff done in higher bandwidth situation
17:49:10 <jsmith> rrix: And to play Devil's advocate for a second, Peter would be great for SOAS and Mini/MeeGo spin
17:49:17 <rrix> He would..
17:49:19 <jsmith> Like I said -- they're like twins!
17:49:47 <biertie> hehe :-)
17:49:47 <rrix> hrm
17:49:48 <inode0> both clearly bring something to the table
17:50:18 <jsmith> OK, I propose we do this:
17:50:21 <SMParrish> jsmith  let me check with the Sugar folks and see if they might have any funds to cover Peter's plane ticket
17:50:22 <abadger1999> https://fedoraproject.org/wiki/FUDCon:Tempe_2011#Pre-registration  -- I count ~12 people (not just from NA, though) that don't have tickets but marked the need funding column :-(
17:50:32 <rrix> Would biertie fit in one of Peter's luggages?
17:50:44 <biertie> I am taller AND fatter than peter
17:50:50 <inode0> SMParrish: great idea, thanks
17:50:52 <biertie> so maybe he fits in my luggage ;)
17:51:08 <jsmith> abadger1999: From what I understand, somebody (herlo maybe?) went through, and asked them all to create tickets
17:51:44 <inode0> ke4qqq did, but the reality is that everyone can't plan and make commitments this far in advance too
17:51:47 <jsmith> abadger1999: The wiki also specifically asks people to open a ticket
17:51:49 <SMParrish> FYI getting close to 2pm and Board meeting
17:52:02 * jsmith needs a quick biological break before the board meeting
17:52:12 <abadger1999> <nod> -- just reporting one statistic to go with: "is there anyone else that's asked for a subsidy who deserves help more?"
17:52:32 <jsmith> abadger1999: Thanks for keeping me on my toes :-)
17:53:28 * inode0 suggests postponing decisions for this week and
17:53:42 <jsmith> +1 to the postponing decisions part
17:53:44 <inode0> broadcasting loudly a final deadline to be considered
17:53:55 <inode0> in two or three weeks mabye
17:54:01 <inode0> they we can wrap it up
17:54:04 <jsmith> inode0: As long as that broadcast includes a note that says we have very little funding remaining
17:54:17 <inode0> yes, last chance for the scraps :)
17:54:26 <biertie> but in 3 weeks the tickets from europe might be a bit higher :/
17:54:36 <biertie> or much
17:54:38 <biertie> who knows
17:55:05 <SMParrish> biertie: january to/from europe is low season  prices should come down
17:55:08 <jsmith> biertie: It's possible... it's also possible that NA flights might be cheaper ... I can't predict the future
17:55:32 <biertie> true :)
17:55:44 <inode0> we have the critical people done I think - those needing special travel arrangements
17:55:48 <jsmith> I propose we postpone future decisions for couple of weeks.
17:56:14 <rbergeron> +1
17:56:23 <SMParrish> Why dont we plan another mtg for Sept 13/14  that gives everyone a few weeks
17:57:01 <jsmith> SMParrish: Sounds good.
17:57:02 <jsmith> +1
17:57:08 <jsmith> Are we agreed?
17:57:13 * jsmith has a Board meeting in three minutes
17:57:16 <abadger1999> +1
17:57:57 <jsmith> #agreed Postpone future decisions until Sept 13th or 14th, to find out more information on partial subsidies, etc.
17:58:10 <jsmith> #topic Any last words?
17:58:22 <jsmith> If not, meeting is ending in a few minutes
17:58:30 <gomix> thanks for the good words!
17:59:05 <Nushio> indeed, thanks for your consideration
17:59:20 <gomix> and hope just to be usefull at tempe, i can arrive early for logistics (days before)
18:00:02 <biertie> hehe, I hope the same if I get there gomix ;)
18:00:06 <biertie> and so does everybody, I hope
18:00:08 <gomix> but i guess that would be considered details for later...
18:00:51 * gomix eof's here
18:01:28 <jsmith> #endmeeting