#fudcon-planning: FUDCon subsidy meeting #1 (Queue: http://2tu.us/2lr0)

Meeting summary

1. Roll call (stickster, 18:01:58)
   1. http://2tu.us/2lr3 <-- Spreadsheet version (stickster, 18:05:25)
   
   
2. Order of operations (stickster, 18:05:59)
   
3. Priorities (stickster, 18:24:26)
   1. 1. Get a couple people from each region to FUDCon Tempe so they can learn more about how to set up a FUDCon, from the organizers themselves (stickster, 18:24:52)
   2. 2. Help as many NA contributors as possible to attend FUDCon Tempe who can accomplish meaningful things there (stickster, 18:25:53)
   3. 3. Try to stay close to our $20K budget in Q4, and keep Q3 spread in spevack's budget reasonable as well. (stickster, 18:26:49)
   4. 4. Since leeway there is close to nil, stay completely within spot and jsmith's Q3 and Q4 budget. (stickster, 18:27:28)
   
   
4. https://fedorahosted.org/fudcon-planning/ticket/9 (Pascal Calarco) (stickster, 18:29:28)
   1. AGREED: $240 for pcalarco (stickster, 18:33:18)
   2. ACTION: stickster update https://fedorahosted.org/fudcon-planning/ticket/9 (stickster, 18:33:35)
   
   
5. https://fedorahosted.org/fudcon-planning/ticket/13 (Steven M. Parrish) (stickster, 18:33:57)
   1. SMParrish requests $240 to do 1 or 2 presentations and help with the on-ground execution of FUDCon. (stickster, 18:35:39)
   2. AGREED: $240 for SMParrish (stickster, 18:37:18)
   3. ACTION: stickster to update https://fedorahosted.org/fudcon-planning/ticket/13 (stickster, 18:37:30)
   
   
6. https://fedorahosted.org/fudcon-planning/ticket/20 (Larry Cafiero) (stickster, 18:37:58)
   1. Larry is requesting $480 to cover one non-shared room (stickster, 18:38:15)
   2. AGREED: Want a little more detail on whether/how Mirano might get involved, so we could fund both of them the same way we would any other two contributor attendees. We'll hold funding for them on that basis (stickster, 18:45:29)
   3. ACTION: stickster to update https://fedorahosted.org/fudcon-planning/ticket/20 (stickster, 18:45:39)
   
   
7. https://fedorahosted.org/fudcon-planning/ticket/22 (Robyn Bergeron) (stickster, 18:45:59)
   1. AGREED: We'll cover rbergeron's costs. (stickster, 18:53:38)
   
   
8. https://fedorahosted.org/fudcon-planning/ticket/25 (Clint Savage) (stickster, 18:54:06)
   1. AGREED: $240 granted for herlo (stickster, 18:56:32)
   2. ACTION: stickster to update https://fedorahosted.org/fudcon-planning/ticket/25 (stickster, 18:56:41)
   
   
9. https://fedorahosted.org/fudcon-planning/ticket/30 (Susmit Shannagrahi) (stickster, 18:57:30)
   1. Susmit requests $490 for a flight from DEN and room. (stickster, 18:57:49)
   2. AGREED: $490 for susmit, and we hope he will help with next FUDCon APAC planning as a result. (stickster, 19:10:45)
   3. ACTION: stickster to update https://fedorahosted.org/fudcon-planning/ticket/30 (stickster, 19:10:52)
   
   
10. Time check (stickster, 19:11:02)
    1. AGREED: Continue onward! (stickster, 19:12:40)
    
    
11. https://fedorahosted.org/fudcon-planning/ticket/8 (Hiemanshu Sharma) (stickster, 19:12:48)
    1. gwerra needs ~$1400 for a flight, plus hotel. (stickster, 19:13:50)
    2. IDEA: Move Hiemanshu's airfare to be paid for from spevack discretionary funding, as our one coverage from APAC (stickster, 19:18:59)
    3. AGREED: Move Hiemanshu's airfare to be paid for from spevack discretionary funding, as our one coverage from APAC. We will fund $240 in hotel (stickster, 19:21:18)
    4. ACTION: stickster update https://fedorahosted.org/fudcon-planning/ticket/8 (stickster, 19:21:32)
    
    
12. LATAM subsidies (stickster, 19:27:49)
    1. IDEA: Let's remove nushio and y1nv from this conversation, with the idea being their travel is cheap enough we can afford to bring them in regardless of other attendees (stickster, 19:38:01)
    2. AGREED: We'll consider nushio and y1nv in line with domestic travelers due to low cost, and look for two add'l people from LATAM (stickster, 19:40:34)
    3. IDEA: Invite aeperezt to FUDCon Tempe (stickster, 19:50:11)
    4. aeperezt can't make it (stickster, 19:52:05)
    5. IDEA: Invite someone from Panama bid team, who can effectively use the opportunity to build knowledge about setting up FUDCon (stickster, 19:52:48)
    6. ACTION: inode0 to talk to aeperezt and other Panama bid team members to relay this information, and invite someone who's a good collaborator to FUDCon Tempe (stickster, 19:56:29)
    
    
13. Meeting #2 TBA (stickster, 19:58:53)
    1. IDEA: stickster will send around a meeting matrix to the list for Friday (stickster, 20:00:24)
    2. ACTION: stickster send a whenisgood to list for subsidy meeting #2 -- avoid Board meeting. (stickster, 20:01:06)

Action items

1. stickster update https://fedorahosted.org/fudcon-planning/ticket/9
2. stickster to update https://fedorahosted.org/fudcon-planning/ticket/13
3. stickster to update https://fedorahosted.org/fudcon-planning/ticket/20
4. stickster to update https://fedorahosted.org/fudcon-planning/ticket/25
5. stickster to update https://fedorahosted.org/fudcon-planning/ticket/30
6. stickster update https://fedorahosted.org/fudcon-planning/ticket/8
7. inode0 to talk to aeperezt and other Panama bid team members to relay this information, and invite someone who's a good collaborator to FUDCon Tempe
8. stickster send a whenisgood to list for subsidy meeting #2 -- avoid Board meeting.

Action items, by person

1. inode0
   1. inode0 to talk to aeperezt and other Panama bid team members to relay this information, and invite someone who's a good collaborator to FUDCon Tempe
2. stickster
   1. stickster update https://fedorahosted.org/fudcon-planning/ticket/9
   2. stickster to update https://fedorahosted.org/fudcon-planning/ticket/13
   3. stickster to update https://fedorahosted.org/fudcon-planning/ticket/20
   4. stickster to update https://fedorahosted.org/fudcon-planning/ticket/25
   5. stickster to update https://fedorahosted.org/fudcon-planning/ticket/30
   6. stickster update https://fedorahosted.org/fudcon-planning/ticket/8
   7. stickster send a whenisgood to list for subsidy meeting #2 -- avoid Board meeting.

People present (lines said)

1. stickster (257)
2. rbergeron (99)
3. abadger1999 (50)
4. inode0 (42)
5. biertie (26)
6. jsmith (22)
7. gwerra (21)
8. rrix (12)
9. zodbot (8)