#fudcon-planning: FUDCon Tempe planning

Meeting summary

1. Roll call (stickster, 19:00:46)
   1. Agenda: https://fedorahosted.org/fudcon-planning/report/9 (stickster, 19:00:57)
   
   
2. https://fedorahosted.org/fudcon-planning/ticket/3 (Hospitality suite info) (stickster, 19:05:21)
   1. AGREED: Blocked on finding out the actual *hotel* we'll be at. (stickster, 19:05:49)
   
   
3. Hotel status (stickster, 19:06:01)
   1. stickster was on phone with hotel last Friday and today (stickster, 19:06:12)
   2. https://fedoraproject.org/wiki/FUDCon:Tempe_2011#Pre-registration <-- current pre-reg (stickster, 19:07:36)
   3. ACTION: stickster Email the M/CY sales guy with last FUDCon's registration list at https://fedoraproject.org/wiki/FUDCon:Toronto_2009 (stickster, 19:09:48)
   4. ACTION: stickster to fill in hospitality suite info based on final deal with hotel (stickster, 19:12:18)
   5. We're looking at bringing in b'band with some of the savings on hotel. (stickster, 19:13:01)
   
   
4. https://fedorahosted.org/fudcon-planning/ticket/4 (airfares for Fedora engineering team members) (stickster, 19:13:35)
   1. F-Eng budget for Q2 now totally spent, and we fit several airfares into that total already. (stickster, 19:14:06)
   
   
5. https://fedorahosted.org/fudcon-planning/ticket/5 (Hotel parking) (stickster, 19:15:14)
   1. ASU does not control Brickyard parking -- it's city controlled, and expensive. (stickster, 19:16:29)
   2. AGREED: We'll work this out directly with the hotel once we've secured the lodgings. (stickster, 19:21:04)
   3. We should be able to get people some parking at the hotel if needed. (stickster, 19:21:25)
   4. ACTION: rbergeron Update wiki with some parking information for the Brickyard itself (stickster, 19:23:00)
   
   
6. https://fedorahosted.org/fudcon-planning/ticket/19 (Can haz Internet pipe at hotel?) (stickster, 19:25:04)
   1. We're looking into this (see above) (stickster, 19:25:21)
   2. jsmith and rrix both are exploring contacts, and once hotel is settled we'll talk directly to their staff about how to accomplish this in a mutually satisfactory way (stickster, 19:26:00)
   3. ACTION: jsmith rrix give an update to the list on Thursday (stickster, 19:30:31)
   
   
7. https://fedorahosted.org/fudcon-planning/ticket/24 (Finalize budget estimates) (stickster, 19:33:28)
   1. https://fedoraproject.org/wiki/FUDCon:Tempe_2011_budget <-- budget page (stickster, 19:33:48)
   2. AGREED: People should add missing costs to the aforementioned page so we know it's complete (stickster, 19:48:51)
   3. Kids are welcome at FUDCon but parents need to be aware that we are not making any allowances for a PG-13 or lower rating (stickster, 19:49:12)
   4. ACTION: rbergeron will come up with some more reasonable estimates on food costs for breakfasts. (rbergeron, 19:49:23)
   5. ACTION: stickster recrunch numbers after hotel is decided (stickster, 19:50:11)
   
   
8. AOB (all other business) (stickster, 19:50:32)
   1. https://fedorahosted.org/fudcon-planning/ticket/23 (rbergeron, 19:50:36)
   2. ACTION: rbergeron to send mail to the list about potential sponsors (writing this so i don't forget) (rbergeron, 20:03:11)
   3. ACTION: stickster to start thread on subsidy application deadlines (stickster, 20:04:25)

Action items

1. stickster Email the M/CY sales guy with last FUDCon's registration list at https://fedoraproject.org/wiki/FUDCon:Toronto_2009
2. stickster to fill in hospitality suite info based on final deal with hotel
3. rbergeron Update wiki with some parking information for the Brickyard itself
4. jsmith rrix give an update to the list on Thursday
5. rbergeron will come up with some more reasonable estimates on food costs for breakfasts.
6. stickster recrunch numbers after hotel is decided
7. rbergeron to send mail to the list about potential sponsors (writing this so i don't forget)
8. stickster to start thread on subsidy application deadlines

Action items, by person

1. jsmith
   1. jsmith rrix give an update to the list on Thursday
2. rbergeron
   1. rbergeron Update wiki with some parking information for the Brickyard itself
   2. rbergeron will come up with some more reasonable estimates on food costs for breakfasts.
   3. rbergeron to send mail to the list about potential sponsors (writing this so i don't forget)
3. rrix
   1. jsmith rrix give an update to the list on Thursday
4. stickster
   1. stickster Email the M/CY sales guy with last FUDCon's registration list at https://fedoraproject.org/wiki/FUDCon:Toronto_2009
   2. stickster to fill in hospitality suite info based on final deal with hotel
   3. stickster recrunch numbers after hotel is decided
   4. stickster to start thread on subsidy application deadlines

People present (lines said)

1. stickster (132)
2. rbergeron (61)
3. herlo (21)
4. rrix (11)
5. smooge (10)
6. skvidal (10)
7. ke4qqq (8)
8. SMParrish (7)
9. gomix (6)
10. zodbot (4)
11. jsmith (3)
12. inode0 (1)
13. tatica (1)
14. jsmith-lunch (1)