20:04:27 <mchua> #startmeeting
20:04:27 <zodbot> Meeting started Thu Oct 22 20:04:27 2009 UTC.  The chair is mchua. Information about MeetBot at http://wiki.debian.org/MeetBot.
20:04:27 <zodbot> Useful Commands: #action #agreed #halp #info #idea #link #topic.
20:04:54 <mchua> hey biertie, SMParrish_mobile, loupgaroublond, ctyler, stickster_afk.
20:05:05 <mchua> To recap, this is the regularly scheduled FUDCon planning meeting
20:05:19 <mchua> (though I have suspicions it will turn into the FUDCon worksprint shortly)
20:05:24 <loupgaroublond> ah ok
20:05:37 <mchua> we had an earlier funding meeting since stickster_afk is out right now picking folks up for the Fedora Talk FAD
20:05:38 <biertie> hehe, sprinting is cooler ;)
20:05:47 <mchua> and it was crucial to get some of that taken care of
20:05:47 <mchua> but!
20:05:48 <mchua> we're here now.
20:05:51 * mchua looks at agenda
20:06:08 <mchua> we're at 6 weeks to FUDCon.
20:06:30 <mchua> #link http://fedoraproject.org/wiki/FUDCon:FUDCon_Toronto_2009_Planning_meetings
20:06:51 <mchua> That may not be 100% up to date, so lemme take a quick tour through the mailing list and ticket queue...
20:07:13 <mchua> #link https://fedorahosted.org/marketing-team/query?status=new&status=assigned&status=reopened&component=FUDCon&order=priority
20:07:20 <mchua> and the mailing list is all set.
20:07:22 <mchua> OK.
20:07:27 <mchua> #topic funding update
20:07:30 <mchua> To get that out of the way...
20:07:41 <mchua> This is the last week to request funding for sponsorship for FUDCon Toronto.
20:08:07 <mchua> I have an action item to post a HOWTO request funding up and spread the "last week! last week to request!" word via blogs and mailing lists
20:08:12 <mchua> that's the first thing I'll be sprinting on when the time comes here.
20:08:28 <mchua> So next week's meeting will be the final budget allocation for FUDCon sponsorships.
20:08:43 <mchua> #topic user track topics
20:08:49 <mchua> Paul has an action item on those, lemme look it up...
20:09:16 <mchua> aha, yes.
20:09:19 <mchua> stickster to round up user track topics to fudcon-planning list, with proposed instructors for each as shown on wiki and in funding proposals
20:09:27 <mchua> #link http://meetbot.fedoraproject.org/fudcon-planning/2009-10-22/fudcon-planning.2009-10-22-14.24.html
20:09:36 <mchua> has the meeting minutes from earlier today, if folks want to look at the (mostly funding) discussion
20:09:53 <mchua> #topic tshirts
20:10:19 <mchua> ctyler has kindly offered to take care of the ordering next month (unless someone wants to take that extra bit of logistics off his shoulders - shouldn't be much)
20:10:28 <mchua> we need someone to do the design tweaking, though.
20:10:51 <mchua> any volunteers want to do that in a few minutes while I'm sprinting on budget stuff?
20:11:07 <mchua> (no actual design skills needed; it's a text find-and-replace in Inkscape, getting words that relate more to Toronto.)
20:11:21 <mchua> #link http://lists.fedoraproject.org/pipermail/fudcon-planning/2009-October/000198.html
20:11:21 <biertie> I want to TRY it
20:11:27 <biertie> but I am not a designer, so... :)
20:11:57 <mchua> biertie: we'll find you the original .svg and you can take a crack at it - and decide whether you want to ship your design to ctyler or file a ticket in the design queue for someone to finish up. ;)
20:12:04 <mchua> #action biertie to take a first crack at the FUDCon tshirt
20:12:13 <mchua> Let's see what else we have to sprint on...
20:12:27 <mchua> Ah, yes.
20:12:35 <mchua> #topic Toronto-area LUG publicity
20:12:40 <mchua> #link https://fedorahosted.org/marketing-team/ticket/18
20:12:59 <mchua> Making a nice form flyer/email for LUGs to post up and spread around seems like the simplest way to do this.
20:13:11 <biertie> mchua: ok, who should I ask for the .svg?
20:13:14 <mchua> Flyers are being passed out at the Ontario Linux festival thanks to Jean-Francois
20:13:25 <mchua> biertie: Hm, lemme dig up a link
20:13:50 <mchua> biertie: here we go
20:13:54 <mchua> #link http://fedorapeople.org/groups/designteam/FUDcon/FUDcon%20Boston%202009/T-Shirts/
20:14:15 <biertie> mchua: thx!
20:14:23 <mchua> biertie: when you're done, I'll use part of your shirt design in the countdown teaser flyer for the Toronto-area LUGs ;)
20:14:33 <mchua> #action mchua make teaser flyer / email for Toronto-area LUGs, ping folks to spread
20:14:50 <mchua> What else do we have...
20:14:53 <mchua> ah, it looks like this is the last thing
20:14:57 <mchua> #topic Hackfest planning
20:15:05 <mchua> #link https://fedorahosted.org/marketing-team/ticket/76
20:15:25 <mchua> we need to make sure every hackfest has a stub page to fill in for what they're going to do
20:15:42 <mchua> loupgaroublond: is there anything we can set up right now for sessions/hackfests to make documentation easier when it's time to transcribe?
20:15:52 <mchua> loupgaroublond: is there a wiki page structure or something you were thinking of?
20:16:36 <loupgaroublond> mchua, i haven't given too much thought into that yet, should we talk about it for 5-10 minutes?
20:17:12 * loupgaroublond takes a break from hacking at nerdavond
20:17:19 <mchua> loupgaroublond: sure - it's the last item on our list before we break for FUDCon worksprinting.
20:17:22 <mchua> #topic transcriptions
20:17:25 <mchua> loupgaroublond: you have the floor, good sir.
20:17:51 <loupgaroublond> ok, this is a bit of a work sprint related thing then
20:18:14 <loupgaroublond> this is what i've thought up so far, which more or less is on the wiki at the moment
20:18:46 <loupgaroublond> for each session, workshop, activity and so on, i want to give people the ability to interact with it over the internet as though they were phsyically present
20:19:07 <mchua> +1!
20:19:59 <loupgaroublond> meaning, if there is structure on the wiki, it should mirror what is going to happen at fudcon itself, and then be filled in as we go
20:20:08 * mchua nods.
20:20:22 <loupgaroublond> using zodbot to record irc conversations is a win because we can automatically populate everything with data
20:20:45 <loupgaroublond> for each physical space we have (namely a room, or if rooms are shared between sessions, a half room) we'll need an IRC channel
20:20:55 <loupgaroublond> which IRC channel corresponds to which physical room needs to be documented
20:21:31 <loupgaroublond> the next question is how many rooms can we cover with streaming audio / video
20:21:55 <loupgaroublond> finally, and this is the tricky part
20:22:17 <loupgaroublond> if we have N rooms, and M presentations, we need to fill N x M slots with transcribers
20:22:33 <loupgaroublond> ideally we want more than N transcribers because some of us want to give presentations too
20:22:46 <mchua> And we all will probably at some point want a typing break.
20:22:50 <loupgaroublond> yup
20:22:56 <loupgaroublond> i'm estimating 2N minimum to be safe
20:23:15 <mchua> Some of the transcription sign-up can be done on the fly.
20:23:22 * mchua is putting together Barcamp, so thinking about logistics now...
20:23:25 <loupgaroublond> FWIW, at fad emea, i did one night through (2 hours) in one stint, and then went for roughly 5 hours the next day
20:23:34 <loupgaroublond> after that i felt a touch burnt out
20:23:46 <mchua> We'll know the rooms and the schedules pretty much right when we get there, but that's okay.
20:24:04 * mchua nods - yeah, I've pulled transcription marathons too, and... it's doable, but not the best thing ever for hands
20:24:11 <loupgaroublond> yup, perhaps when people put their votes for sessions, we can ask people to put a special flag stating they're willing to transcribe
20:24:22 <mchua> We'll have the classic Giant Whiteboard Grid up -
20:24:25 <mchua> that's a great idea.
20:24:27 <mchua> Let's do that.
20:24:29 <loupgaroublond> cool
20:24:36 <loupgaroublond> encourage more than one volunteer per session
20:24:44 <mchua> #info get transcribers to sign up for sessions at the same time we make the Giant Barcamp Schedule Board
20:24:52 <loupgaroublond> i see one blockage here though
20:24:57 <mchua> loupgaroublond: what's that?
20:25:04 <loupgaroublond> first we schedule the sessions
20:25:13 <loupgaroublond> then we have to line up the transcribers on the wiki / whiteboard
20:25:36 <loupgaroublond> when we have to go through each session and get a promise from at least one person to be present
20:25:57 <loupgaroublond> that process will be an extra step that takes time and might annoy people who are not emotionally involved
20:26:02 <mchua> Hrm, I wasn't thinking of anything that complicated
20:26:04 <mchua> I was thinking more of
20:26:11 <mchua> 1. schedule sessions on Big Blackboard
20:26:27 <mchua> 2. someone transcribes Big Blackboard grid into wiki so remotees know what room has what session when
20:27:04 <mchua> 3. assign one person per room to run and copy that room's schedule on that room's blackboard (or on a piece of paper, or etc) so there's a schedule display at each room
20:27:07 <mchua> (for that room)
20:27:24 <loupgaroublond> ok
20:27:34 <mchua> 4. post "how to transcribe" posters right by that schedule in each room ("go to #fudcon-*...")
20:27:50 <loupgaroublond> yup
20:27:55 <mchua> 5. in each room, in the "Speakers: Before you start" checklist, have one step be "And make sure your talk is being transcribed"
20:27:58 <mchua> that's it
20:28:01 <mchua> loupgaroublond: would that work?
20:28:05 <loupgaroublond> i think so
20:28:17 <mchua> ok. if that's the case, then we need to make...
20:28:23 <mchua> * the "how to transcribe" poster/howto/wikipage
20:28:28 <mchua> * the speaker checklist
20:28:31 <mchua> and we can do that now.
20:28:34 <loupgaroublond> yup :)
20:28:34 <mchua> and the rest is just finding people @ fudcon.
20:28:37 <loupgaroublond> you beat me to the punch
20:28:59 <loupgaroublond> the last issue is just getting the message out there before the fudcon, i want to get people excited about this
20:29:09 <mchua> loupgaroublond: blogpost? ;)
20:29:11 <loupgaroublond> one thing i think this is good for is for people who are also at fudcon
20:29:13 <loupgaroublond> of course
20:29:30 <loupgaroublond> i'm hoping your marketing expertise has some ideas on how to create 'buzz'
20:30:20 <mchua> loupgaroublond: if you have a post and a couple of HOWTO wiki pages on how it's going to work at the event, and how folks can pre-sign up (which you already have)
20:30:55 <mchua> loupgaroublond: we can start pushing a couple sentences on transcription up via FWN, the next fedora-announce announcement about FUDCon, etc
20:31:12 <loupgaroublond> cool
20:31:15 <mchua> loupgaroublond: especially if it's something that builds over time. like, this week, "sign up to transcribe"
20:31:23 <mchua> and next week "if you're in Toronto and want to lend us video cameras"
20:31:31 <mchua> and the week after "oo, we have streaming video"
20:31:32 <mchua> etc
20:31:33 <loupgaroublond> j/w, where does the press g et their info about fudcon from, from the announcements?
20:31:57 <mchua> loupgaroublond: Hm, I actually don't know. I'd guess so. I'm not sure if we put out a FUDCon press release, historically.
20:32:02 <loupgaroublond> ah ok
20:32:11 <mchua> I'll ask Paul about that. It would be nice to be able to point press towards session notes, too.
20:32:22 <loupgaroublond> yup :)
20:32:42 <loupgaroublond> but emphasizing providing both a real and virtual presence will get all the cyberpunk nerds going :)
20:32:45 <mchua> #action question for stickster - how does the press get info about FUDCon? Do we send out a press release? Is there a way we can let them know it's going to be livetranscribed/streamed?
20:32:55 * mchua is TOTALLY CYBERPUNK for FUDCon
20:33:36 <loupgaroublond> then we need a 'virtual space' witth 3d avatars, and that silly stuff
20:33:53 <loupgaroublond> hehe
20:33:58 <mchua> loupgaroublond: cool beans. d'ya want to break for sprinting now while biertie does the shirt and I do the budget and you get the transcription stuff ready for another call for volunteers? (the How To Transcribe wikipage, and the speaker checklist with the "Get A Transcriber!" item)
20:34:14 <mchua> if only second life were open source
20:34:35 <loupgaroublond> yeah, i think i could do a how to transcribe page
20:34:47 <mchua> #action loupgaroublond doing a "how to transcribe" page
20:34:58 <loupgaroublond> #unaction :P i'm gonna do it right now before i forget
20:35:05 <mchua> ok - just let me know what message/materials you want pushed out and I'll make sure we do it
20:35:21 <mchua> #action mchua to push out whatever "yay transcriptions" message loupgaroublond comes up with
20:35:32 <mchua> loupgaroublond: yeah, the action items are for me to remember what we're doing during this sprint session ;)
20:35:41 <mchua> that's everything on the list, break for sprinting?
20:35:46 <mchua> breaking to sprint in 5...
20:35:49 <mchua> 4...
20:35:51 <mchua> 3...
20:35:53 <mchua> 2...
20:35:55 <mchua> 1...
20:35:57 <loupgaroublond> ah ok
20:36:00 <mchua> BAM! BEST MEETING EVAH
20:36:02 <mchua> #endmeeting