00:59:00 <award3535> #startmeeting FAmNA
00:59:00 <zodbot> Meeting started Fri Aug 11 00:59:00 2017 UTC.  The chair is award3535. Information about MeetBot at http://wiki.debian.org/MeetBot.
00:59:00 <zodbot> Useful Commands: #action #agreed #halp #info #idea #link #topic.
00:59:00 <zodbot> The meeting name has been set to 'famna'
00:59:04 <award3535> #meetingname FAmNA
00:59:04 <zodbot> The meeting name has been set to 'famna'
00:59:18 <award3535> #topic === FAmNA Roll Call ===
00:59:29 <jwf> .hello jflory7
00:59:30 <zodbot> jwf: jflory7 'Justin W. Flory' <jflory7@gmail.com>
00:59:33 <jwf> mikedep333: Or now! :)
00:59:38 <award3535> #chair jwf
00:59:38 <zodbot> Current chairs: award3535 jwf
00:59:50 <mikedep333> ohai
01:00:02 <award3535> #chair mikedep333
01:00:02 <zodbot> Current chairs: award3535 jwf mikedep333
01:02:13 <jwf> Evening, folks
01:02:21 <jwf> Guess we're still at summer participation levels, hahah
01:02:52 <mikedep333> yeah
01:03:08 <award3535> jwf and mikedep333, FYI for events that are coming up, you will have to get bex to pay for them, my card is having problems, not my fault but they are working on it
01:03:21 <mikedep333> ack
01:03:24 <jwf> award3535: Okay, good to know. Ack
01:03:29 <award3535> and yes this is what happens during the summer
01:04:31 <award3535> there was a problem with accounting and BOA that did not credit a payment from accounting, infact three
01:04:36 <jwf> Hopefully by the end of September we should be back in business.
01:04:56 <jwf> Ahhh – I guess this is an issue that affected all region's cards
01:05:12 <award3535> #topic === Announcements ===
01:05:15 <jwf> I saw some discussion about there being troubles with APAC's cards, but I guess it's probably for all regions
01:05:17 <jwf> Anyways…
01:05:23 * jwf has four to share
01:05:24 <award3535> jwf I know you have some announcements
01:05:28 <jwf> heh, yep
01:05:30 <award3535> #chair reher
01:05:30 <zodbot> Current chairs: award3535 jwf mikedep333 reher
01:05:44 <reher> Hello all!
01:05:45 <jwf> #info === "Fedora August 2017 elections beginning" ===
01:05:47 <jwf> #link https://fedoramagazine.org/august-2017-elections/
01:05:50 <award3535> evening reher
01:06:23 <jwf> #info Election season is on! Make sure to get your votes in for FAmSCo, FESCo, and the Fedora Council BEFORE Monday, 2017-08-14, 23:59 UTC!
01:06:25 <award3535> itamarmp welcome, are you here to observe
01:06:37 <jwf> #link https://admin.fedoraproject.org/voting/
01:06:42 * jwf waves to reher :)
01:06:50 <award3535> yes I voted!!!
01:06:57 * jwf did too :)
01:07:02 <jwf> #info === "Organizing a Fedora Women Day 2017 event" ===
01:07:11 <jwf> #link https://communityblog.fedoraproject.org/organizing-fedora-women-day-2017/
01:07:48 <jwf> #info The Fedora Diversity Team is encouraging local communities to organize an event in September to help celebrate Fedora Women Day. More info in the article.
01:08:01 <jwf> #info === Flock 2017 schedule is up ===
01:08:03 <jwf> #link https://flock2017.sched.com/
01:08:26 <jwf> #info For anyone planning to attend Flock, the annual Fedora contributor conference, the schedule is online now. Flock is happening in Cape Cod, MA at the end of this month.
01:08:33 <award3535> hummm.... only 5 of the 11 up for FAmSCO even did the interview, interesting
01:08:33 <jwf> #link https://flocktofedora.org/
01:08:51 <jwf> #info === "Fedora Classroom Session 3" ===
01:08:56 <jwf> #link https://fedoramagazine.org/fedora-classroom-session-3/
01:09:00 <reher> Hey jwf
01:09:43 <jwf> #info Members of the Fedora Classroom team are putting together weekly Fedora "classrooms" to help teach skills, cool things in Fedora, and more over video calls / IRC. This week's session already happened, but another one is coming up! Stay tuned for more info.
01:09:44 <jwf> <eof>
01:10:07 <award3535> thank you jwf.....
01:10:35 <jwf> award3535: Yeah, I hope one day we'll have more people participate in the interviews. Since we started doing the templates, it's improved a fair amount, but the interviews are definitely important for me when I go to vote
01:11:00 <award3535> says alot about effort....
01:11:10 <jwf> The CommBlog went down twice this past week because of extra traffic too, so it was nice to see that people were reading them too
01:11:23 <jwf> Over 1,000 hits on Monday, if I recall correctly
01:12:04 <jwf> Anyways, I'm definitely looking forward to seeing how things go next week
01:12:15 <jwf> All the best for all candidates :)
01:12:22 <award3535> I am as well....
01:12:26 <award3535> ok moving on
01:12:29 <award3535> #topic === Tickets ===
01:12:57 <award3535> https://pagure.io/ambassadors-na/tasks/issues
01:13:16 <award3535> .famnaticket 181
01:13:19 <zodbot> award3535: Issue #181: FOSSCON 2017 - tasks - Pagure - https://pagure.io/ambassadors-na/tasks/issue/181
01:13:26 <nb> hi
01:13:34 <award3535> mikedep333, youre up
01:13:38 <award3535> #chair nb
01:13:38 <zodbot> Current chairs: award3535 jwf mikedep333 nb reher
01:13:42 <award3535> evening nb
01:13:52 * jwf waves to nb :)
01:14:24 <award3535> nb my card is still down.... problem was with BOA and RH accounting not communicating
01:14:26 * jwf also waves to juggler
01:14:35 <juggler> o/
01:14:40 <award3535> #chair juggler
01:14:40 <zodbot> Current chairs: award3535 juggler jwf mikedep333 nb reher
01:14:40 <nb> award3535, are they going to start communicating?
01:14:49 <juggler> ty award
01:16:05 <award3535> nb, issue is being resolved, talked with bex at length to find out what happened, the card was paid, but BOA did not credit my card so now accounting and BOA have to correct the problem
01:16:06 <jwf> mikedep333: Have you been able to find another hand?
01:16:27 <mikedep333> Unfortunately, no.
01:16:36 <jwf> Ahhhh… :/
01:16:42 <jwf> I really wish I could make this
01:16:49 <mikedep333> yeah
01:16:53 <award3535> mikedep333, you may want to bring a friend just to be with you if possible
01:17:06 <mikedep333> I can do that.
01:17:15 <mikedep333> I was assuming it was not sufficient.
01:17:19 <jwf> mikedep333: What's the size of the event? Are the sponsorship details already squared away?
01:17:27 <mikedep333> I can probably call my friend right now.
01:17:30 <award3535> remember that it is for your protection as well
01:17:31 <mikedep333> Hundreds, I can double check.
01:17:34 <mikedep333> yeah
01:17:39 <jwf> Oh, okay
01:17:41 <mikedep333> And he does use Fedora.
01:17:52 <award3535> bonus....
01:18:08 <jwf> Yeah, you could always introduce him to Fedora Ambassadors. :)
01:18:18 * juggler will be back in 2m.
01:18:26 <juggler> belay that last message
01:18:35 * juggler will be back in 2m.
01:18:37 <award3535> the rules would not allow us to pay for him but getting that person involved is a good thing
01:19:05 <nb> award3535, I thought people did not have to be an ambassador to get funding?
01:19:16 <award3535> mikedep333 do you have an update.....
01:19:25 <mikedep333> upwards of 400 attendees
01:19:27 <mikedep333> calling him now.
01:19:38 <award3535> nb you are right, they have to be involved somewhere within the project
01:19:48 <mikedep333> he wouldn't need reimbursement. He is local.
01:19:52 <jwf> Given the circumstances, the date, and the close proximity of the event, if we can swing this, I wonder if we could make a special exception for the approval policy on this
01:19:53 <mikedep333> He is not involved.
01:19:55 * juggler is back.
01:20:02 <jwf> juggler: Welcome back :)
01:20:05 <mikedep333> I have not called him quite yet.
01:20:07 <nb> award3535, well, true
01:20:10 <award3535> even better, just ensure you list the person on the event page
01:20:31 <mikedep333> Oh, I misread.
01:20:35 <mikedep333> Calling him now.
01:20:40 <award3535> mikedep333, what is your proposed budget
01:20:48 <mikedep333> It's on the wiki
01:21:05 <jwf> I see $650.00 USD as of now
01:21:14 <jwf> #link https://fedoraproject.org/wiki/FOSSCON_2017#Budget
01:22:17 <nb> I see 325?
01:22:30 <jwf> nb: Oh, you're right, I totally misread
01:22:33 <jwf> I added the total…
01:22:45 <jwf> It's been a long day… hahah
01:22:54 <award3535> mikedep333, I would move to vote on $400.00 just to cover any problems
01:22:56 <mikedep333> My friend Louis needs to confirm he can take off from work. He probably can. He won't have an answer before this meeting is over though.
01:23:03 <mikedep333> OK.
01:23:14 <jwf> mikedep333: Are the sponsorship details finalized already? Since it's so close, I'd want to know if it would be an issue to jump on this now
01:23:21 * jwf isn't sure if they have a deadline on sponsorships
01:23:27 <mikedep333> Let me ask in #FOSSCON right now.
01:24:00 <jwf> Oh, that's convenient
01:24:04 <award3535> mikedep333, you also need to get tickets in for event box, banner, to kk4ewt also email him letting him know where to ship stuff to
01:24:20 <mikedep333> Understood.
01:25:12 <award3535> +1 for $400.00 for ticket 181, FOSSCON
01:25:20 <mikedep333> There is no reply from #FOSSCON yet.
01:25:23 <jwf> Given that it seems like most of the work has been for the event, I would give a tentative +1 now so long as (1) you have a friend to come along with you, and (2) the sponsorship can still be arranged
01:25:39 <jwf> It doesn't make sense for us to not vote on it now though because in two more weeks will be too late
01:26:07 <jwf> +1 for $400 on ticket 181 for me too, so long as the above two things are settled in the next few days
01:26:20 <award3535> jwf we can approve the amount without committing anything to the event
01:26:33 <jwf> Ah, yeah, fair point
01:26:38 <jwf> So +1 from me, then
01:27:18 <award3535> mikedep333 if you need to get the event booth fee paid you will need to contact bex and have him complete the transaction
01:27:33 <mikedep333> Yes, understood.
01:28:02 <award3535> nb...... your vote please
01:28:09 <award3535> juggler vote please
01:28:25 <juggler> +1 from me as well.
01:28:33 <award3535> mikedep333 I assume yours is a +1
01:28:37 <mikedep333> yes
01:28:39 <mikedep333> :)
01:28:50 <award3535> we only need nb to speak up....
01:28:50 <mikedep333> +1
01:30:15 <jwf> #chair
01:30:15 <zodbot> Current chairs: award3535 juggler jwf mikedep333 nb reher
01:30:16 <jwf> ^^^
01:30:35 <award3535> reher? please vote....
01:30:39 <nb> +1
01:30:47 <award3535> thank you nb...
01:31:07 <award3535> #agreed $400.00 for FOSSCON Budget
01:31:18 <jwf> mikedep333: Definitely keep us updated in the ticket on the status of your friend and if you hear back from FOSSCON on a sponsorship deadline
01:31:20 <award3535> #action award3535 to update ledger file....
01:31:22 * nb thinks it is sad we have to require a 2nd person, but in today's world, it's good for your protection
01:31:32 <mikedep333> Will do.
01:31:40 <mikedep333> Yeah, I understand.
01:33:16 <jwf> mikedep333: Hope you get to enjoy PHL :)
01:33:23 <mikedep333> Thanks :)
01:33:29 <award3535> .famnaticket 184
01:33:30 <zodbot> award3535: Issue #184: HackMIT 2017 sponsorship - tasks - Pagure - https://pagure.io/ambassadors-na/tasks/issue/184
01:33:35 <mikedep333> I've lived within the suburbs most of my life.
01:33:39 <award3535> jwf this one is yours
01:33:44 <mikedep333> And I am still even within commuting distance.
01:33:59 <jwf> Yeah, so I'm in a similar boat as mikedep333 with his event
01:34:09 <jwf> I shared some details on the mailing list, but here's the TL;DR:
01:34:16 <reher> Apologies. Strugling with my mobile. +1 for the record for prior vote.
01:34:30 <award3535> jwf some really great ideas were on that ticket
01:34:34 <jwf> #link https://fedoraproject.org/wiki/HackMIT/2017
01:34:37 <jwf> Saturday, September 16th and Sunday, September 17th, 2017
01:34:42 <jwf> @ MIT in Boston, MA
01:34:52 <jwf> Hackathon-style event with around 1,000 students
01:35:03 <jwf> Estimated final cost: ~$1260.37
01:35:10 <jwf> Includes $750 sponsorship
01:35:15 <jwf> Rest is travel, full budget is on the wiki
01:35:37 <jwf> But this also includes a table in the "arena", branding on hackathon website / merch, and then either a tech talk or judging an open source category
01:36:04 <jwf> I checked in with cprofitt last month to see if he was around and it worked for him then, but he had a family commitment come up and is no longer able to make it
01:36:31 <jwf> So I am looking for 1-2 other Ambassadors to join me for this event. Preferably in the northeast, but maybe if the travel cost is decent, from a little wider radius too
01:37:21 <award3535> jwf, since this would put us over the allotted amount we need to file a council ticket requesting more funds, and since you already have the key elements in the ticket more than likely it will go through without a problem
01:37:22 <mikedep333> I should be able to attend.
01:37:36 <jwf> mikedep333: Oh, you would?! That would be super!
01:37:46 <juggler> jwf makes me wish I lived in the northeast :)
01:37:52 <mikedep333> Yeah, I can take the Amtrak Northeast Corridor to Boston.
01:38:07 <jwf> award3535: Okay, I can file a budget ticket to the Council for this. Would it matter if the costs are split (e.g. between $750 in sponsorship, other costs in travel / shipping)?
01:38:16 <jwf> mikedep333: It would be fantastic to have you there if the dates work
01:38:35 * nb could possibly come, but it'd cost about 500 for plane ticket
01:38:41 <mikedep333> Yeah, a weekend should be fine.
01:38:41 <jwf> If there's someone else close, I definitely wouldn't mind having another hand for this, but two people is a minimum
01:39:00 * nb doesn't really want to travel again so quick after flock
01:39:11 <jwf> nb: Ouch, $500? :/ Would be nice to have you there, but that's expensive… $500 was about how much it cost roundtrip for me to get to California and NY
01:39:16 <jwf> Yeah, that's understandable though
01:39:29 <nb> jwf, yeah, plane tickets don't seem to matter how far distance you are going
01:39:41 <award3535> jwf the ticket would be a total amount required for the event, you would need to break it down with specifics with lodging/travel, sponsorship, shipping, and round up so that we do not exceed the approved amount
01:39:55 <jwf> nb: Disappointingly… :(
01:40:00 <nb> award3535, how are we doing on budget for this quarter?
01:40:15 <jwf> award3535: Okay, ack. So if mikedep333 is able to attend with me, should I proceed with filing a ticket with the Council about the budget for this event?
01:40:43 <nb> well, i think you put that you have to confirm our sponsorship by tomorrow?
01:40:48 <jwf> mikedep333: Curious, if you have a moment to check the prices on the train ticket, I can get that worked in and file that tonight before I head off
01:40:50 <mikedep333> It will cost me about $85 or so for a round-trip train ticket.
01:40:50 * nb doesn't think that will be possible
01:40:59 <nb> to get it approved by then
01:41:05 <jwf> nb: I did, but I think I can negotiate with them to give a few more days
01:41:14 <jwf> My main concern was finding another person to come with me
01:41:35 <award3535> jwf pretty much what is already in the ticket, well, budget is only 3K per qtr, we already have funds allocated for OLF
01:42:00 <nb> jwf, oh ok
01:42:04 <jwf> Oh, wow, okay, I didn't know the quarterly budget
01:42:28 <award3535> there is money, we just have to ask for it, and identify with the requirements the council has put on us for justification
01:42:42 * jwf nods
01:43:19 <jwf> mikedep333: Perfect, thanks! This is super helpful. The hotel I found is about a 20 minute drive from the venue, but I'll be coming by car, so it shouldn't be an issue
01:43:21 <mikedep333> It seems like HackMIT hasn't posted their schedule yet. I need to know the schedule to purchase a train ticket.
01:43:34 <jwf> mikedep333: Last year, it kicked off early on Saturday morning
01:43:39 <mikedep333> Still, the cost should be about the same for the ticket.
01:43:45 <jwf> I was planning to arrive on Friday night since I'll be driving a few hundred miles
01:43:49 <award3535> jwf, I would go as far as a 2K for the event to cover the event....
01:43:50 <mikedep333> Yeah
01:45:08 <jwf> mikedep333: I was already planning on having the hotel for Friday and Saturday night, so you could arrive in the evening or in the morning, if you'd prefer, but it would be helpful to have you there on Friday so we could get straight to venue on Saturday.
01:45:26 <mikedep333> Sure, I can do that.
01:45:27 <jwf> award3535: Okay. I think I can set the upper limit to $1750 and ideally come far under that budget.
01:45:31 <mikedep333> I'd prefer to get a good night's sleep.
01:45:36 <jwf> mikedep333: +1 :)
01:45:42 <juggler> +1 to sleep
01:45:47 <award3535> +1 for $1750.00
01:45:54 <jwf> So… tentatively, I'd like to ask FAmNA to vote on $1750 for HackMIT, and then I'll file this ticket in the Council tonight
01:45:55 <mikedep333> +1
01:46:15 <jwf> +1 from me, but I guess I'm biased. :)
01:46:31 <award3535> #agreed, $1750.00 for hackmit
01:46:32 <juggler> +1 (actual vote)
01:46:40 <jwf> Perfect
01:46:46 <reher> +1
01:46:51 <award3535> #action jwf to file council ticket
01:46:55 <jwf> I'll get the current ledger updated with mikedep333's ticket and work on getting the ticket filed tonight
01:47:02 <jwf> Will also reply back to the organizers
01:47:18 <jwf> #action jwf Follow up with HackMIT organizers to ask for one more week on sponsorship confirmation
01:47:39 <award3535> #action jwf once the ticket from council is approved let award3535 know for budget ledger entries
01:48:09 <award3535> #topic == Open Floor ===
01:48:09 <jwf> Ack on that
01:48:27 <juggler> This just in: Just heard that OSSNA has a free open table if we're interested. Will be speaking with local Ambassadors to check their availabilities 9/11-14. http://events.linuxfoundation.org/events/open-source-summit-north-america/sponsors/guide Booth #601.
01:49:16 <juggler> If any vicinity ambassadors are interested, please msg me too. :)
01:49:19 <jwf> juggler: Oh, interesting – I've heard of OSSNA
01:49:32 <jwf> I wonder what the type of crowd it attracts
01:49:39 <mikedep333> I'm planning on attending Flock. I saw a few other ambassadors' names too.
01:50:22 <nb> +1 to HackMIT
01:50:24 <award3535> juggler, its a little short fused.....
01:50:27 <nb> subject to council approval
01:50:29 <juggler> If I can get a few people's interest, I'll draw up an event page...
01:50:47 <award3535> free is always good.....
01:50:48 <jwf> juggler: Since you're the only person from the west coast here tonight, it might benefit dropping a line to the mailing list to check for interest too. But it might also help to think about what we can try to accomplish there for Fedora too, or what our motivation to go would be
01:50:58 <juggler> award3535 I agree. I did just hear from them though. Just the messenger. :)
01:51:24 <juggler> jwf noted
01:51:32 <award3535> juggler check into the event....
01:51:42 <jwf> Since our budget is smaller, thinking strategic on how we use the money we have is key, so we want to make sure that we're going to places that will help us have an impact on Fedora, either for users or contributors.
01:51:44 <juggler> will do!
01:52:11 <nb> jwf, well, our budget is not necessarily smaller, we just have to ask for council to give us money
01:52:17 <juggler> curious, is our budget so small that I should just advise the organizer it's a no go? I don't want to waste their time.. :)
01:52:19 <jwf> mikedep333: Looking forward to seeing you at Flock. :) As far as I know, the only NA Ambassadors in attendance will be me, you, and nb. There might be more, but I haven't heard yet.
01:52:52 <nb> i wish we could get more to go
01:53:12 <jwf> juggler: No, I don't think that. But having an idea of how to answer the "why?" question is important. :) If you think you can answer the "why?" question with confidence, I think you should go for it.
01:53:36 <jwf> nb: Yeah, fair, but the Council will ask the same questions about impact and value too. :)
01:53:42 <juggler> jwf: got it.
01:53:45 <jwf> If we were to ask for more, I mean
01:54:17 <award3535> as a reminder there will be no meeting next week, 24 August will be the next FAmNA meeting
01:54:36 <jwf> If we ask for more, we should be mindful of trying to think how our actions are doing things for Fedora and why going to X event will be helpful for the project
01:54:41 <juggler> curious, when do weekly meets return?
01:55:15 <award3535> juggler, August 31st
01:55:27 <jwf> Ahh, okay, thanks for bringing that up, award3535. I don't think I will be here for the next meeting. My current plan is that I'll be on the road around 4am on August 25th.
01:55:39 <juggler> award3535 thx
01:55:44 <jwf> I'll try to have everything lined up in tickets / on the mailing list before that meeting then
01:55:51 <juggler> jwf ouch 4am
01:55:59 <mikedep333> Update on FOSSCON.
01:56:07 <award3535> jwf remember you can hit us on email if you need things
01:56:08 <mikedep333> 1 week's notice is required for sponsoring.
01:56:15 <jwf> juggler: Sixteen hours of driving up the coast. :)
01:56:28 <juggler> jwf: oof
01:56:28 <mikedep333> So we need to let them know by 8/19.
01:56:36 <jwf> mikedep333: Awesome, then we should be able to swing that
01:56:41 <mikedep333> I expect my friend to get me an answer by the end of 8/12.
01:56:43 <jwf> award3535: I will be sure to do that.
01:56:49 <mikedep333> *he expects
01:57:43 <award3535> mikedep333, hit bex up for payment of booth....., would do get an email to him referencing this meeting and updating the ticket
01:57:51 <mikedep333> Will do.
01:58:56 <award3535> ok we need to give up the channel. Thank you all for showing up.... Next FAmNA meeting is scheduled for 24 August.
01:59:08 <jwf> award3535++ Thanks as always for chairing. :)
01:59:13 <jwf> Hope to see some of you soon at Flock
01:59:23 <award3535> #endmeeting