16:07:34 <sesivany_> #startmeeting FAmSCo 2014-04-22
16:07:34 <zodbot> Meeting started Tue Apr 22 16:07:34 2014 UTC.  The chair is sesivany_. Information about MeetBot at http://wiki.debian.org/MeetBot.
16:07:34 <zodbot> Useful Commands: #action #agreed #halp #info #idea #link #topic.
16:07:43 <sesivany_> #meetingname famsco
16:07:43 <zodbot> The meeting name has been set to 'famsco'
16:07:48 <sesivany_> #topic Roll Call
16:07:49 <lbazan> .fas lbazan
16:07:50 <zodbot> lbazan: lbazan 'Luis Enrique Bazán De León' <bazanluis20@gmail.com>
16:07:50 <robyduck> .fas robyduck
16:07:53 <sesivany_> .fas eischmann
16:07:53 <zodbot> robyduck: robyduck 'Robert Mayr' <robyduck@gmail.com>
16:07:56 <zodbot> sesivany_: eischmann 'Jiri Eischmann' <eischmann@redhat.com>
16:09:05 <robyduck> tuanta sent regrets
16:10:35 <sesivany_> just pinged cwickert
16:11:03 <sesivany_> yn1v is around?
16:11:15 <yn1v> .fas yn1v
16:11:16 <zodbot> yn1v: yn1v 'Neville A. Cross' <yn1v@taygon.com>
16:11:33 <cwickert> .fas cwickert
16:11:34 <zodbot> cwickert: cwickert 'Christoph Wickert' <christoph.wickert@googlemail.com>
16:11:35 <sesivany_> ok, we reached the quorum.
16:11:50 * cwickert is sorry for being late
16:11:50 <robyduck> masta?
16:12:07 <sesivany_> we promised last time we would continue in the budget discussion, right?
16:12:58 <robyduck> yes (/me also run a test on the amba-script, perhaps we can talk about it at the end)
16:13:15 <lbazan> sesivany_: yes
16:13:22 <sesivany_> #topic Regional budgets for FY2015
16:13:38 <sesivany_> we got an answer from Ruth yesterday.
16:14:09 <sesivany_> the reason why FUDCons only got $10k is that neither of them didn't spend up $15k last year.
16:14:15 <cwickert> ?
16:14:35 <sesivany_> cwickert: yes?
16:15:30 <cwickert> Do we know how much they actually spent?
16:15:51 <cwickert> I mean, Ruth says 9200, while it should be close to 15k
16:16:19 <robyduck> cwickert: you mean LATAM right?
16:16:25 <sesivany_> cwickert: FUDCon APAC didn't take place at all. and LATAM? questions for bazan, yn1v, aeperezt?
16:16:35 <lbazan> Ruth says "you need more ASK" or no?
16:16:48 <sesivany_> lbazan: yes, she does.
16:16:57 <cwickert> robyduck: yes
16:17:20 <yn1v> I think the point is, how much does the event cost and how much fedora budget is allocated
16:17:32 <robyduck> I understood the same then, near to 15k (Jared also paid)
16:18:11 <lbazan> robyduck: jsmith payd 4.5 or 5K
16:18:12 <cwickert> lbazan: did you guys track expenses?
16:18:46 <yn1v> I think Alejandro did it.
16:18:56 <cwickert> aeperezt: did you?
16:19:30 <lbazan> yn1v: +1
16:19:32 <lbazan> aeperezt: ping
16:19:33 <lbazan> :-)
16:20:16 <yn1v> I any case from alexove perspective, as event owner, the event may have cost $15K ... and probably more if you put values to several sponsorships
16:20:20 <sesivany_> if we don't track them we can't argue with Ruth. It's the same situation we had with the regional budgets. Before we tracked it properly, we couldn't argue when they told us we had spent too little money.
16:20:45 <yn1v> But form fedora budget office it only allocated aprox $10K
16:21:09 <aeperezt> hello
16:21:18 <sesivany_> yn1v: yeah, but there is a possibility to ask for more.
16:21:28 <aeperezt> grettins everyone
16:21:36 <robyduck> sesivany_: yes, but in this case it seems they considered only the *official* budget, without the sum Jared paid
16:22:43 <yn1v> I am cool with that. I have time to ask for more money and justify my request.
16:22:56 <aeperezt> robyduck, Flisol Peru Considered 15K as the planned budget, but do to the issues to send money to Peru at the time
16:23:10 <sesivany_> robyduck: yes, Ruth looked at what actually came from her budget, that's understandable.
16:23:19 <robyduck> sure
16:23:29 <aeperezt> they had problems, Ruth and Robyn knows that we could not send money to Peru
16:24:01 <aeperezt> Jared offer him self to take money to cover those expenses that were counted under the budget and he did
16:24:19 <yn1v> The other issue that was a blocker, was that everyone was reached their credit card limit due flock, and then it was becoming difficult to buy plane tickets for people going to Cusco
16:24:21 <aeperezt> but he never request the reimbursment
16:24:39 <sesivany_> well, I think LATAM regions should make an event budget and if it exceeds $10k, they should go to Ruth and ask for more. If it's backed by good reasons I don't see a reason why it wouldn't be accepted.
16:25:09 <aeperezt> I organized Fudcon Panama in 2011 and we Spend 15K then because we got notification that the budget was reduce to support APAC fudcon
16:25:58 <aeperezt> not sure how much was spend on Fudcon Valencia bud I do remember they split the money on 7.5K sponsorship and 7.5K local expenses
16:26:32 <aeperezt> sesivany_, my only worried about that is the bunch of emails send with no response
16:26:47 <sesivany_> I think we all understand that FUDCons LATAM cost at least $15k, now we have to make a plan how to ask for additional funding to get those $15k.
16:27:08 <robyduck> sesivany_: yes I agree, and I think Ruth is well aware of how much LATAM spend last year, that's also the reason why she said "if you need more, please ask"
16:27:23 <yn1v> What it really worries me is about FUDCon APAC due time frame
16:27:48 <lbazan> yn1v: +1
16:27:57 <sesivany_> I think the only way is to propose a reasonable budget that would back the request.
16:28:19 <yn1v> I set dates for FUDCon LATAM to the end of the year to avoid all the problems that Cusco had.
16:28:29 <aeperezt> sesivany_, is my opinion that this year fudcon budget reduction is going to show if we will have fudcon on 2015 for the look of it, the idea is eliminate the event in favor of flock which is fine as long as they said so
16:28:30 <robyduck> well APAC is even worse, they pay also for the location and flight costs are higher than in LATAM
16:28:43 <sesivany_> yn1v: I think the APAC organizers have somehow solved that although it wasn't very pleasant to find out two months before the event.
16:29:28 <yn1v> aeperezt, that is also my feeling, FUDCon is going to be shut down, but it haven't been said in the open
16:30:49 <aeperezt> yn1v, yes but they should because organizations goes on and people are interested on held a fudcon on 2015 but I not going to talk to anybody on favor of that they way thinks look
16:32:08 <aeperezt> sesivany_, remember I send an email asking to have a bit higher budget for fudcon Nicaragua do to the flight cost it will be to brin people from Argentina
16:32:30 <aeperezt> I never got a reply as many other emails
16:32:34 <sesivany_> aeperezt: let me guess: no asnwer? :)
16:32:41 <yn1v> I am looking to have a event that foster collaboration and not address user base
16:32:55 <aeperezt> sesivany_, correct that is the way it goes
16:33:07 <aeperezt> and then they say if we need more we sould ask
16:33:27 <sesivany_> aeperezt: I think now it's time to send that email again.
16:33:30 <yn1v> the idea is that we can change how productive the event is.
16:33:43 <sesivany_> if they don't respond this time, we'll stir it up :)
16:34:01 <lbazan> sesivany_: +1
16:34:41 <sesivany_> aeperezt: will you do that?
16:34:42 <yn1v> I am as optimistic as aeperezt
16:35:06 <aeperezt> I vote for lbazan to send that email he get better responses than me :-(
16:35:21 <lbazan> aeperezt: ok
16:35:25 <sesivany_> ok
16:35:27 <lbazan> I take this action
16:36:01 <sesivany_> #action lbazan to send a request for additional funding for FUDCon LATAM.
16:36:41 <sesivany_> lbazan: please provide some reasons, why you're asking for more money, how you will spend it.
16:37:00 <yn1v> money for plane tickets
16:37:14 <aeperezt> sesivany_, I think yn1v lbazan and I should work the email out
16:37:20 <yn1v> more people from the region interacting together
16:37:35 * lbazan think the answer "ASK"
16:37:52 <lbazan> sesivany_: ok
16:38:19 <lbazan> sesivany_:
16:38:21 <lbazan> I'll try to do my best in that email
16:38:35 <sesivany_> there is no hurry, I think it's even better to ask when you already know how exactly you'll spend it, what sponsored, people, what activities.
16:38:57 <yn1v> let use a etherpad or share a draft by email, before actually sending it
16:39:02 <sesivany_> in case of additional funding, it's better than asking for a bianco check.
16:40:11 <yn1v> We ave a big event this weekend... after that we start a call for papers. We identify key people and make a draft on how much plane tickets will costs.
16:40:28 <yn1v> That will support the request
16:40:36 <sesivany_> yn1v: that sounds like a plan.
16:41:57 <sesivany_> ok, are we done with FUDCons today?
16:42:10 <yn1v> yes
16:42:59 <yn1v> we should pick up this issue with Tuan to see how Apac goes and how to help them
16:43:16 <lbazan> sesivany_: yes
16:43:17 <sesivany_> ok
16:43:56 <sesivany_> two weeks ago, we made an action item to close the accounts for FY2014.
16:44:02 <sesivany_> I did that for EMEA.
16:44:22 <sesivany_> #link http://fedoraproject.org/wiki/Ambassadors/EMEA/Budget
16:44:52 <sesivany_> the total amount spent in FY2014 is $21940 which is very close to the limit: $22,100.
16:45:30 <sesivany_> the total amount spent in EMEA in FY2014 is $21,940 which is very close to the limit: $22,100.
16:45:57 <sesivany_> aeperezt: have you already closed the LATAM expenses for FY14?
16:47:25 <lbazan> Total Latam Budget Y2014: $17100 $12100 $12435.67 over budget $335.67
16:47:33 <lbazan> http://fedoraproject.org/wiki/Ambassadors/LATAM/Budget
16:48:07 <aeperezt> sesivany_, yes
16:48:18 <sesivany_> #info Total Latam Budget Y2014: $17100, $12100, $12435.67, over budget: $335.67
16:48:30 <sesivany_> #link http://fedoraproject.org/wiki/Ambassadors/LATAM/Budget
16:48:40 <sesivany_> that's also a very nice result.
16:49:42 <sesivany_> tuan is not here, so we have to wait with APAC and I think we can't hope to have to closure of the NA budget.
16:50:14 <sesivany_> for the FY2015...
16:50:47 <sesivany_> we all know our limits for this year, please adjust your budgets accordingly.
16:51:28 <sesivany_> who will do that for LATAM, aeperezt or lbazan?
16:52:15 <yn1v> I think that the idea is that I should take over that duty from aeperezt
16:52:32 <yn1v> isn't it aeperezt ?
16:52:38 <aeperezt> sesivany_, me
16:52:42 <lbazan> aeperezt: +1
16:52:49 <sesivany_> ok
16:53:06 <yn1v> well even better... aeperezt and I :)
16:53:28 <sesivany_> #action sesivany, aeperezt, tuanta to adjust the regional budgets to the amount of money we've been given.
16:54:06 <aeperezt> yn1v, yes at the end is you and I on that
16:55:20 <sesivany_> please do so soon so that everyone can work with adjusted budgets.
16:55:31 <sesivany_> masta is not with us today?
16:55:47 <sesivany_> we still need him to work on the NA budget for FY15.
16:57:19 <sesivany_> anything else to discuss today?
16:57:52 <robyduck> what about the amba-script? Should we run it and start with the process?
16:59:06 <sesivany_> robyduck: do we have it described somewhere on the wiki? I would be wise to have something we can refer to if someone asks.
16:59:22 <sesivany_> now it's only recored in famsco minutes and mailing list.
16:59:29 <robyduck> I did a test-run and there are 166 ambassadors inactive more than 550 days
16:59:38 <yn1v> yes, it should be writen on he wiki
16:59:39 <robyduck> ok, then let's do that first
17:00:14 <sesivany_> any volunteer? :)
17:01:29 <yn1v> I am pushing things to do after FLISOL
17:01:57 <yn1v> if it can wait after the weekend I can give it a go
17:02:08 <sesivany_> ok, looks like we will have to wait with this.
17:02:17 <sesivany_> yn1v: it's not really urgent.
17:02:45 <yn1v> okey, I will do it next week
17:03:02 <robyduck> yay^^
17:03:27 <sesivany_> yn1v: great, thanks!
17:03:33 <sesivany_> anything else?
17:03:56 <yn1v> set an action for it
17:04:05 <yn1v> I have no chair on the meeting
17:04:47 <sesivany_> #action yn1v to make a wiki page about the process to flag ambassadors as inactive
17:06:02 <sesivany_> ok, I guess it's all for today. Thank you for attending and see you next week!
17:06:44 <sesivany_> #endmeeting