17:00:04 <sesivany> #startmeeting FAmSCo 2013-06-03 17:00:04 <zodbot> Meeting started Mon Jun 3 17:00:04 2013 UTC. The chair is sesivany. Information about MeetBot at http://wiki.debian.org/MeetBot. 17:00:04 <zodbot> Useful Commands: #action #agreed #halp #info #idea #link #topic. 17:00:07 <sesivany> #meetingname famsco 17:00:07 <zodbot> The meeting name has been set to 'famsco' 17:00:15 <sesivany> #topic Roll call 17:00:21 <sesivany> .fas eischmann 17:00:22 <zodbot> sesivany: eischmann 'Jiri Eischmann' <eischmann@redhat.com> 17:00:31 <aeperezt> .fas aeperezt 17:00:33 <zodbot> aeperezt: aeperezt 'Alejandro Perez' <alejandro.perez.torres@gmail.com> 17:01:03 <sesivany> aeperezt: hi 17:01:21 <sesivany> looks like it's just two of us :-/ 17:01:26 <sesivany> let's wait a bit more. 17:04:21 <aeperezt> ok 17:05:48 <aeperezt> sesivany, while we wait 17:06:31 <aeperezt> sesivany, I updated https://fedoraproject.org/wiki/Ambassadors/LATAM/Budget#Fiscal_Year_2014 17:06:59 <sesivany> aeperezt: ok, let's start with that... 17:07:08 <sesivany> #topic Quarterly Budget Meeting 17:07:30 <aeperezt> with the information we have on the budget, added only reimbursed tickets 17:08:02 <aeperezt> there are some open tickets that we have not information if need to be reimbused from Q1 17:08:51 <sesivany> aeperezt: I guess the whole F20 will fall into Q2. 17:09:06 <aeperezt> Q2 is on Budget and with some open tickets waithing to be reimbused that will be done before the quarter is finish problably we will have issues 17:09:24 <aeperezt> that is the other thing we have media for f20 on Q3 not Q2 17:09:47 <aeperezt> so we need to adjust that 17:10:26 <sesivany> aeperezt: for OSAS, it'd be very helpful to estimate how many expenses will land in the quarter. I mean how many of them will get actually paid in the quarter. 17:10:37 <aeperezt> I have to thanks yn1v who give me the information as was paid with the Credit card 17:10:39 <sesivany> aeperezt: based on this, they can plan their spending. 17:10:47 * herlo apologizes for being late. 17:11:15 <aeperezt> sesivany, for Q2 we have already all tickets open 17:11:26 <sesivany> herlo: no problem, you havent missed much, it's just me and aeperzt here today. 17:11:50 <aeperezt> waithing to confirm one but will be spend the fisl budget as it is documented 17:12:18 <sesivany> aeperezt: ok, great. 17:12:23 <aeperezt> the main issue is media 17:12:33 <aeperezt> we have no budget for that 17:12:37 <aeperezt> on Q2 17:12:55 <sesivany> aeperezt: yeah, but you can transfer the budget from Q1. 17:13:09 <sesivany> aeperezt: the money is not lost if you didn't spend it. 17:13:21 <aeperezt> sesivany, can we do that? 17:13:38 <sesivany> aeperezt: yes 17:14:11 <sesivany> it's not about spending every penny in the quarter, it's about spending everything in the fiscal year. 17:14:18 <aeperezt> sesivany, hum think some one said it did not 17:14:41 <aeperezt> ok if that is the case we have money then 17:14:41 <sesivany> so now we just want to make sure that the regions are not far behind what they planned. 17:15:59 <sesivany> aeperezt: for OSAS, it works that way. They have to spend everything in the quarter, but they're trying to balance it for us, so that we have more flexible quarterly budgets. 17:16:00 <aeperezt> if that is the case sounds great we have some tickets we need to confirm the invoces to reimburse plus the media issue, so we are ok 17:16:35 <sesivany> aeperezt: it's almost impossible to plan expensive accurately on quarterly basis in Fedora community. 17:17:12 <herlo> sesivany: okay 17:17:14 <aeperezt> sesivany, yes and sometimes ambassadors plan the events but do not confirm tickets 17:17:33 <aeperezt> look on Q2 we close a ticket from Q4 2013 17:18:07 <aeperezt> we new he had the merchandise but he did not upload the invoice 17:18:08 <sesivany> aeperezt: yes, I see. 17:18:22 <sesivany> aeperezt: it's another problem. 17:18:38 <sesivany> aeperezt: we have to push people to ask for reimbursement as soon as possible. 17:18:51 <aeperezt> I have two more tickets like that from Q1 that not sure if they spend it or not 17:19:09 <sesivany> if people ask for reimbursement after 6 months, it makes big troubles for our planning. 17:19:17 <aeperezt> so it makes it complicated 17:20:32 <sesivany> in EMEA, I want to set a "soft" deadline - 1 month. It's not completely mandatory, but it's highly recommended to ask for reimbursement within 1 month after the expense happened. 17:20:35 <aeperezt> it is the same with fisl that we have the invoice of the hostal 900 waithing but not much we can do on that as fisl is on June 3-6 17:21:01 <sesivany> because once it happens, people have the receipt and there is no objective reason for delays. 17:21:27 <aeperezt> so we have to waith until then for the invoice but we are sure we will have before the end of the quater 17:22:15 <aeperezt> but since it is credit card it will probably land on Q3 on OSAS 17:23:43 <sesivany> aeperezt: can you please go through the budget for Q2 and estimate how much money you will spend this quarter. Now, the money are tied to events in the quarter, but it doesn't mean it's paid in the quarter. For OSAS, it'd be very helpful to give them estimation of money that will be paid by the end of Aug. 17:24:24 <aeperezt> sesivany, I have that number 17:24:43 <sesivany> aeperezt: ok, let's keep it for rsuehle for the meeting next week. 17:25:01 <aeperezt> 4296.14 17:25:25 <aeperezt> that is what we have so far I will have to include f19 media 17:26:11 <sesivany> #action all regional treasurers to make an estimation of how much will actually be paid in Q2 (expenses that will land in RHT accounting by the end of Aug). 17:26:13 <aeperezt> sesivany, right 17:27:39 <sesivany> #info several expenses got delayed in LATAM and F20 media expenses will land in Q2. Otherwise the region is on track with spending. 17:28:19 <sesivany> #link https://fedoraproject.org/wiki/Ambassadors/LATAM/Budget#Fiscal_Year_2014 17:28:41 <sesivany> I updated our budget, too: http://fedoraproject.org/wiki/Ambassadors/EMEA/Budget#Fiscal_Year_2014 17:28:54 <sesivany> #link http://fedoraproject.org/wiki/Ambassadors/EMEA/Budget#Fiscal_Year_2014 17:29:49 <sesivany> three events took place too late in the quarter to get paid, we saved little money on shipping, but otherwise we're on track. 17:30:33 <aeperezt> it looks great 17:31:07 <sesivany> #info Three events in EMEA took place too late to get paid in Q1, little money on shipping was saved, otherwise spending is on track. 17:32:08 <aeperezt> sesivany, I think it will improve next year as we are moving forward 17:32:30 <aeperezt> on the application of the budget and we learn a thing or two on the way 17:32:36 <sesivany> unfortunately, there is no one from APAC and inode0 from NA also hasnt come. 17:33:04 <sesivany> so I'm afraid we're done with this topic for today... 17:33:14 <aeperezt> sesivany, regarding the ticket about the new mentor for Brazil 17:33:18 <herlo> oh, odd. inode0 was preparing and everything 17:34:32 <sesivany> herlo: he told me that it'd be in the middle of his work hours and he might be called somewhere. 17:34:50 <herlo> ahh, yes 17:35:16 <herlo> it is a rough time for working people in NA 17:35:33 <sesivany> herlo: unfortunately, there is no way to find a time that would be OK for everyone. 17:35:55 <herlo> yeah, it's true 17:36:05 <sesivany> herlo: any time later is too late for people in APAC since it's around midnight there now. 17:36:49 <herlo> sesivany: yeah, Probably the only real option is a weekend. 17:37:20 <sesivany> herlo: but inode0 can send some overview to the mailing list. I have no problem with that. 17:38:39 <sesivany> aeperezt: ok, let's talk about the mentor... 17:38:49 <sesivany> #topic Request for an additional mentor for Brazil 17:39:10 <sesivany> .famsco 349 17:39:10 <zodbot> https://fedorahosted.org/famsco/ticket/349 17:39:24 <aeperezt> sesivany, we open that to discution on the Brazil list 17:39:37 <aeperezt> sesivany, and people supported lvaz 17:40:08 <sesivany> aeperezt: I think no one of FAmSCo knows him personally, so I will probably rely on your opinion. 17:40:48 <aeperezt> sesivany, right 17:40:58 <herlo> sesivany: cool 17:41:49 * herlo will also rely on Brazil community's opinion. 17:42:04 <sesivany> aeperezt: so what do you think about Leonardo becoming a mentor? 17:42:07 <aeperezt> well he has been working with Brazil community and they all supported him 17:42:24 <aeperezt> sesivany, in way he is already doing so 17:42:53 <sesivany> aeperezt: ok, the problem is that we don't have a quorum today :/ 17:43:01 <aeperezt> I think he will do good job as a mentor 17:43:06 <sesivany> could it wait until the next week? 17:43:20 <aeperezt> sesivany, I know but we can deside on the track I think 17:43:28 <sesivany> or we can ask other FAmSCo members to vote in the ticket 17:43:29 <aeperezt> and it can also waith 17:43:42 * herlo is good with voting in the trac ticket 17:44:45 <sesivany> ok, let's vote in the ticket. 17:45:25 <aeperezt> ok 17:45:48 <sesivany> #action all FAmSCo member to vote about the new mentor in the ticket #349 so that we don't have to wait for the next meeting. 17:46:59 <aeperezt> sesivany, regarding the issue on the Brazil list, after the meeting on latam, Daniel granted permision to others to moderated the list 17:47:05 <aeperezt> so that got solved 17:47:15 <sesivany> aeperezt: glad to hear that! 17:48:18 <sesivany> is there anything else we should discuss today? 17:48:34 <aeperezt> sesivany, no from me 17:49:05 <sesivany> I propose we continue the discussion on the budget at the next meeting. Rsuehle should be there, and hopefully more FAmSCo members too. 17:49:20 <aeperezt> sesivany, +1 17:49:45 <sesivany> ok, if there is nothing else, I'll end the meeting. 17:50:01 <sesivany> thank you for coming today. Meet you next week! 17:50:02 <aeperezt> thanks herlo sesivany 17:51:36 <sesivany> #endmeeting