14:01:28 #startmeeting 14:01:28 Meeting started Thu Apr 12 14:01:28 2012 UTC. The chair is KageSenshi. Information about MeetBot at http://wiki.debian.org/MeetBot. 14:01:28 Useful Commands: #action #agreed #halp #info #idea #link #topic. 14:01:35 #meetingname fudcon kl 2012 14:01:35 The meeting name has been set to 'fudcon_kl_2012' 14:01:47 #link agenda is here https://fedoraproject.org/wiki/FUDCon:KualaLumpur_2012/Meeting:2012-04-12 14:01:53 #topic roll call 14:01:54 .fas sweemeng 14:01:55 sweemeng: sweemeng 'sweemeng' 14:01:56 .fas izhar 14:01:57 .fas MavJS 14:01:58 first 14:01:59 KageSenshi: izhar 'Mohd Izhar Firdaus Ismail' 14:02:03 MavJS: mavjs 'Ye Myat Kaung' 14:02:03 .fas vinz007 14:02:03 sweemeng: heh :) 14:02:07 vinz007: vinz007 'Tee Chin Ka' 14:02:18 * KageSenshi looks around 14:02:19 .fas kullll 14:02:20 kulll: 'kullll' Not Found! 14:02:22 .fas kulll 14:02:24 kulll: kulll 'khairul anwar' 14:02:27 >.< 14:02:48 ok :) 14:02:51 anyone else 14:02:59 * KageSenshi wonders if rbergeron is here 14:03:21 probably not yet :) 14:03:36 #topic announcements 14:03:57 #info we've decided on the vendor for t-shirt, t-shirt price is at myr17 per unit 14:04:11 #info harish is working on the ticket and hotel 14:04:54 17 pretty cheap 14:05:12 #info visa invitation letter have been sent to applicants who need it through their @fedoraproject.org email .. those who have yet to get it but need it, please buzz KageSenshi , MavJS or harish 14:06:03 #info we also have got the prices for banner and swag .. designs to be decided 14:06:08 #undo 14:06:08 Removing item from minutes: 14:06:10 * FranciscoD will sit in a corner and listen for a while 14:06:13 .fas seatux 14:06:14 #info we also have got the rough prices for banner and swag .. designs to be decided 14:06:17 meng: seatux 'Meng Shen' 14:06:38 anything you guys want to announce/notify ? 14:07:15 * MavJS has none. 14:07:23 nope 14:07:24 ok .. next topic i guess 14:07:34 #topic review actions from last meeting 14:07:39 :| 14:07:46 #link http://meetbot.fedoraproject.org/fudcon-planning/2012-04-05/fudcon_kl_2012.2012-04-05-14.12.html last meeting log 14:08:07 decide on t-shirt vendor, done 14:08:14 reply to unapproved tickets done 14:08:28 MavJS, cwickert/azneita was contacted right? 14:08:30 * rbergeron waves 14:08:40 MavJS, whats left is eltermino who are still missing 14:08:50 MavJS, am i right? 14:09:01 KageSenshi: yes, only eltermino left. 14:09:02 hi rbergeron :) 14:09:09 MavJS, ok .. 14:09:12 KageSenshi: can't find a trace of his IRC nick as well.. 14:09:20 KageSenshi: apart from that. we're all good :) 14:09:33 * MavJS waves to rbergeron :) 14:10:14 hurm .. FranciscoD anybody you think might know eltermino ? 14:10:25 uhm, no :/ 14:10:27 KageSenshi: since I'm going through the tickets. I'll ping eltermino again. and we shall see if he replies by saturday/sunday? 14:10:32 MavJS, ok 14:10:36 * FranciscoD hasnt talked to eltermino ever either 14:10:58 his nick was le_termino or something. 14:11:12 * MavJS goes dig some meeting logs. 14:12:04 if he still remains missing, we'll have to consider him MIA i guess .. 14:12:22 yup. 14:12:31 ok 14:12:56 lets see whether he responds in the next 2/3 weeks .. 14:13:15 anything beyond that is already too close to the event 14:13:33 dinner in sri petaling 14:13:50 * FranciscoD suddenly wakes up at the mention of food 14:13:58 :D 14:13:59 #info eric have responded , fudpub dinner will be done at hotel sri petaling, myr45 per head .. we're going for 50 heads max .. 14:14:33 thats all the action items from last meeting 14:14:47 next topic 14:14:50 #topic Questions/Decisions 14:15:20 from several meetups we had this week, we're looking for producing fedora button badges in bulk 14:15:30 and perhaps a simple laptop sticker 14:16:08 but i'm wondering if we can get that fedora logo sticker jsmith brought to fudcon pune previously shipped to KL 14:16:29 that sticker is very good, and it works nice as a car sticker too .. 14:16:35 yup. :) 14:16:50 rbergeron, any idea if we can get the fedora logo stickers shipped over? 14:17:29 If we had some to ship over. I don't know that anyone has more than a few on hand. 14:17:35 i still have some extra from the amount i took from pune, but too little for fudcon .. 14:17:47 I don't know if harish happens to have additional on hand or not. 14:18:06 and the Pune folks don't have anything left over either apparently 14:18:09 :/ 14:18:12 (i remembered jsmith brought a big bag of it) 14:18:17 aye 14:19:29 anyway, if theres none, we'll figure out something .. :) .. right now from discussion everyone agrees to produce button badges 14:19:42 how about ppl here? 14:19:56 *by everyone i mean , the kl team 14:20:02 KageSenshi: I think we'd have to manufacture more -- we made one batch for each of NA/LATAM/APAC/EMEA 14:20:22 KageSenshi: We could certainly get more made if FAmSCo wants to do it again 14:20:36 KageSenshi: (the idea was that that batch would last for the entire year for the region) 14:20:58 jsmith, ah .. so i guess theres no more extra .. ok then :) 14:21:07 jsmith, thanks 14:21:34 KageSenshi: Not that I know of 14:21:56 #action KageSenshi to check out what sticker design to produce for fudcon kl from existing sticker designs .. and check up the prices 14:22:13 harish said he will be bringing over keychains 14:22:32 so button badges + sticker + keychain should be enough for fudcon imo 14:22:42 (or is that too many? :P) 14:23:38 no comments? 14:23:49 think it is o 14:23:51 think it is ok 14:23:57 i say; button badges + stickers :) 14:24:10 do we still want the cubes? :D 14:24:46 MavJS, ah the cheat cubes .. erm .. i think we just buy some hard paper for that and print a few using ucti's printer 14:25:03 MavJS, and only give it for ppl who interested :) 14:25:18 cutter keeper!!!! 14:25:24 KageSenshi: ah, UCTI does not allow other papers to be used in the printers :| 14:25:40 KageSenshi: that's what I heard. 14:25:46 KageSenshi: will ask gurdip about it. 14:25:53 MavJS, ah .. ok then .. then no cheat cubes i guess .. unless we have extra funds + time 14:26:07 KageSenshi: ok. :) 14:26:14 sending it to printing shop would mean mass printing .. i doubt we want to print 1000 of those 14:26:15 XD 14:26:30 right. :D 14:26:53 perhaps after fudcon we try to get a budget for it from famsco :P 14:27:06 and distribute around the region 14:27:23 ok XD 14:27:33 +1 14:27:38 aye 14:27:48 btw MavJS , is it possible to get goodie bags from ucti ? 14:28:11 just the bag, like the ones they provided for FOSS.my 2008 iirc .. 14:28:26 KageSenshi: I think it's possible. I've seen such bags on Open Days. 14:28:42 MavJS, can you check it up? 14:28:47 KageSenshi: that bag with lots of UCTI fliers in it? :D 14:28:50 MavJS, yeap 14:29:01 MavJS, we'll allow them to put their flyers in :) 14:29:10 KageSenshi: yeah, sure. I'll ask one of the marketing folks. :) 14:29:14 ok neat 14:29:22 #action MavJS to poke UCTI for goodie bag 14:29:32 if possible.. 14:29:35 MavJS, im looking for around 150 pieces only 14:29:43 ask them to provide small one,,, 14:29:47 KageSenshi: ok. noted. 14:29:54 vinz007, theres a small one? 14:30:10 no, but i think the current one is kinda big.. 14:30:25 vinz007: dude, it's like the "normal" size :) 14:30:26 vinz007, take whatever we can take ;) 14:30:32 KageSenshi: aye! 14:30:33 XD 14:30:36 haha:) 14:31:05 ok 14:31:19 another one .. 14:31:33 with myr17 per t-shirt . what amount should we produce? 14:31:48 we have around 167 registrants right now .. 14:32:00 200? 14:32:31 +1 200 14:33:04 * KageSenshi goes check the budget doc 14:34:07 can we afford 3400? 14:34:08 our budget earlier was using a t-shirt price which was more expensive than this 14:34:23 but the budget if for 75 people 14:34:24 iirc it was myr30 something 14:34:50 how about we set it to usd950 ? 14:34:55 which is around .. 14:35:10 2859 14:35:13 2850 14:35:43 which is around 170 t-shirts 14:35:53 sounds good? 14:35:57 ok. that works as well. 14:36:29 good enough 14:36:35 first come first serve then 14:36:36 doesnt increase much on our budget (which we have a bit buffer now) 14:36:40 even if we printed 200 we'd still be left with 720USD :D 14:37:46 MavJS, i think we should have around 900-1000 usd buffer for emergencies 14:38:00 KageSenshi: yup, of course. 14:38:34 and we havent calculate the proper cost for badges and stickers yet 14:38:42 indeed. 14:38:58 so everyone agrees with 170 for t-shirt? 14:39:12 +1 14:39:43 +1 14:39:45 * MavJS waits for the others. 14:39:59 +1 14:40:37 ok. I think "everyone" agrees with 170 then ;) 14:40:41 ok :) 14:40:52 #info we'll be producing 170 t-shirts 14:41:10 next one lanyard .. i have 1 question 14:41:26 should we do generic fedora, or should we do fudconkl specific 14:41:51 advantage of generic fedora -> we can produce more (cheaper per-item price) and use for future events if theres extra 14:42:03 i go for generic 14:42:07 advantage of fudconkl specific -> gives some sort of uniqueness for the design 14:42:33 this is going to be a tough one :| 14:42:43 i'm kindof leaning toward of having it specific 14:43:11 at least for those who didnt get t-shirt, they get some lanyards that say hey attended fudconkl 14:43:22 yup. 14:43:45 i am ok with either 14:43:54 anyways, whatever design a lanyard has, people still use it everywhere ;) 14:44:06 so..I say for this time go for FUDCon KL specific 14:44:10 :D 14:44:20 +1 specific 14:44:20 hehe ..i'm still using pycon apac lanyard from 2 years ago :P 14:44:33 KageSenshi: yup. exactly, my point ;) 14:44:55 ok .. even specific for lanyard 14:44:57 ok .. amount 14:45:03 200? 300 ? 14:45:08 170 ? ;D 14:45:21 MavJS, lol .. have it more than the t-shirt count :) 14:45:29 KageSenshi: ok. 14:45:42 250 ? 14:46:13 KageSenshi: i think sounds good. 14:46:38 the lanyard is for everyone rite? 14:46:55 vinz007: yes it is. but limited :p 14:47:08 Hello guys, quick interruption :) 14:47:27 price per lanyard is about myr3.70 per unit if its 200 .. and myr3.00 per unit if its 500 (from the price check i did last week) 14:47:32 What is the base color of lanyard? 14:47:38 udinnet, white 14:47:55 thats the current design .. 14:48:02 If it is white, It get dirty quickly if it is black, it is ok 14:48:26 oh it is white? 14:48:35 udinnet, thats the current design we have 14:48:42 ok. 14:48:49 but if theres ppl think we should change, and everyone agrees, then we change :) 14:49:11 My suggestion is to go for a black one. So it can be used for a long time :) 14:49:30 i'm ok with it 14:49:36 the rest? 14:49:46 +1 black 14:50:03 yeah, +1 black ;) 14:50:06 (might increase a bit of the price btw .. which i dont think will be much) 14:50:28 ok black it is .. gotta update the design :) 14:50:42 Can you remember the mozilla party pack lanyard? 14:50:49 udinnet, i didnt get it :) 14:50:54 I'm still using that one. 14:51:02 KageSenshi: That is really cool 14:51:12 and it is black ;) 14:51:16 hehe ok :) 14:51:36 I'm just suggesting. You can take a decision. 14:51:37 :) 14:51:42 back to discussion .. lanyad count -> 200,250,300 14:51:49 * KageSenshi leaning towards 250 14:51:55 +1 250 14:51:57 +1 on 250 14:52:18 ok 14:52:31 #info lanyard will be using black background, will be producing 250 units 14:52:31 ok. "everyone" agrees again :p 14:53:27 ok 14:53:40 another one 14:54:19 theres sugestion to just scrap the mugs .. as its difficult to differentiate who we should give it to .. originally it was meant for speakers, but in a barcamp event, who actually are speakers? :) 14:54:38 scrap the mug, and use the money for other swags 14:54:44 KageSenshi: yup. should scratch that off the budget doc ;) 14:54:53 eg: increase numbers of swags 14:54:55 like more drinks? 14:55:32 everyone ok with scrapping the mug from the budget? 14:56:01 +1 on the "remove the mugs" 14:56:13 we got mug? 14:56:15 * KageSenshi +1 in removing too 14:56:21 +1 14:56:26 logistical nightmare 14:56:31 sweemeng: heh ;) 14:56:34 sweemeng, yeah that too :) 14:56:35 +1for remove and focus some unique swag:) 14:56:51 ok 14:57:05 #info remove mug souvenir from budget .. use the money for something more useful 14:57:54 ok 14:58:08 thats it on this topic 14:58:18 anybody have questions/decisions to ask ? 14:59:09 the lanyard and sticker thing enough ;a 14:59:31 I prefer saving a small portion for emergencies 14:59:34 #action KageSenshi to get invoice of t-shirt, lanyard, and badges and get some cash from harish so that we can start producing it 14:59:57 #action KageSenshi to also check up price for producing stickers 15:00:27 another trip to bts this weekend i guess :) 15:00:37 next one 15:00:40 #topic open floor 15:00:41 ok 15:00:48 any other random stuff? 15:00:59 rbergeron, i guess theres no 20k ? :) 15:01:11 hehe :D 15:02:07 not that we really need it at this point, but maybe can produce extra generic swags to pass the extras to regional ambassadors who came over 15:03:23 (we're beyond 1 hour mark) 15:03:30 guess rbergeron not around 15:03:37 anyone else want to raise anything? 15:03:39 KageSenshi: ah, anything from MDec? ;) 15:03:41 ok another one 15:04:11 #info rtnpro didnt get his invitation letter for visa , he asked to send to his gmail address instead 15:04:35 for some reason his @fp.o address doesnt work 15:04:44 MavJS, no news 15:04:50 KageSenshi: ok. :\ 15:04:51 MavJS, and i didnt see dinesh online neither 15:04:59 another one .. 15:05:21 #info Madam Tan of OSCC-MAMPU want to meet up with some of us, to ask what OSCC can help out 15:05:24 KageSenshi: not ahtat i know of at this point 15:05:27 sadly 15:05:33 anybody want to go ? 15:05:37 rbergeron, ok then :) 15:05:43 KageSenshi: time and place? 15:05:46 ;) 15:05:53 MavJS, we decide the time .. place is OSCC 15:06:04 KageSenshi: ok. :) 15:06:06 MavJS, but at latest 5:30pm .. 15:06:20 * KageSenshi thinking of meeting her on next wednesday 15:06:29 +1 15:06:31 KageSenshi: noted. I think we should drop that to the fedora-my ml? 15:06:38 MavJS, yeah i think so 15:06:42 ok 15:06:47 * MavJS assumes not "everyone" reads IRC logs ;) 15:06:50 anything else to add ? 15:06:53 MavJS, lol 15:07:09 if theres nothing else, we'll endmeeting 15:07:17 * MavJS has nothing ;) 15:07:23 OSCC to help fudcon? 15:07:26 +1 15:07:46 meng, OSCC have contacts in governments .. we can get .gov ppl to come :) 15:07:51 a few guys in oscc knows, heard from yesterdays meeting 15:07:54 ah 15:08:02 KageSenshi: fomca guys? 15:08:13 the consumer group 15:08:22 sweemeng: you got their mailing list? might wanna drop a mail there. 15:08:31 sweemeng, i didnt have their contacts 15:08:32 they don't 15:08:40 * MavJS heard they did. 15:08:49 got malcom's facebook page 15:08:50 anyways, i think this can go to #fedora-my ;) 15:08:55 ok 15:08:55 yeah :) 15:09:00 endmeeting? 15:09:04 +1 15:09:05 +1 15:09:06 \o/ 15:09:14 o\ 15:09:16 ok ending meeting in 10 15:09:18 9 15:09:19 8 15:09:20 7 15:09:21 6 15:09:22 5 15:09:24 4 15:09:25 3 15:09:25 1 15:09:26 2 15:09:27 1 15:09:35 thanks all for attending the meeting 15:09:37 #endmeeting