14:01:28 <KageSenshi> #startmeeting
14:01:28 <zodbot> Meeting started Thu Mar 29 14:01:28 2012 UTC.  The chair is KageSenshi. Information about MeetBot at http://wiki.debian.org/MeetBot.
14:01:28 <zodbot> Useful Commands: #action #agreed #halp #info #idea #link #topic.
14:01:42 <KageSenshi> #meetingname fudcon kl 2012
14:01:42 <zodbot> The meeting name has been set to 'fudcon_kl_2012'
14:01:46 <tuanta> .fas tuanta
14:01:46 <MavJS> o/
14:01:46 <zodbot> tuanta: tuanta 'Truong Anh Tuan' <tuanta@iwayvietnam.com>
14:01:54 <KageSenshi> welcome to FUDCon KL 2012 meeting :P
14:01:59 <KageSenshi> #topic roll call
14:02:03 <KageSenshi> .fas izhar
14:02:04 <zodbot> KageSenshi: izhar 'Mohd Izhar Firdaus Ismail' <kagesenshi.87@gmail.com>
14:02:06 <MavJS> .fas MavJS
14:02:09 <zodbot> MavJS: mavjs 'Ye Myat Kaung' <mavjs01@gmail.com>
14:02:13 <TYSSeries> .fas tysseries
14:02:13 <zodbot> TYSSeries: tysseries '' <tys1992@gmail.com>
14:02:18 <Alvisyu> .fas Alvisyu
14:02:18 <zodbot> Alvisyu: alvisyu 'Yu Kang Wei' <alvisyu6421@gmail.com> - almol '' <alvisyu89@hotmail.com>
14:02:21 <sweemeng> .fas sweemeng
14:02:22 <meng> .fas seatux
14:02:22 <zodbot> sweemeng: sweemeng 'sweemeng' <sweester@gmail.com>
14:02:26 <zodbot> meng: seatux 'Meng Shen' <seatux86@gmail.com>
14:02:28 <sweemeng> zodbot works!!!!!
14:02:34 <yrcjaya_> .fas yrcjaya
14:02:35 <zodbot> yrcjaya_: yrcjaya 'Jayaseelan Yezhuarlai' <yrcjaya@gmail.com>
14:03:03 <KageSenshi> thats it?
14:03:09 <KageSenshi> #link Agenda is here https://fedoraproject.org/wiki/FUDCon:KualaLumpur_2012/Meeting:2012-03-29
14:03:12 <rbergeron> .fas rbergero
14:03:13 <zodbot> rbergeron: rbergero 'Robyn Bergeron' <robyn.bergeron@gmail.com> - bergeror 'Ron Bergeron' <rbergero@converge.com>
14:03:22 <KageSenshi> #topic Announcements
14:03:27 * rbergeron is the first one there, to be clear ;)
14:03:32 <KageSenshi> :)
14:03:35 <MavJS> :D
14:03:43 <KageSenshi> ok .. some announcements
14:04:03 <KageSenshi> #info KageSenshi poked dinesh nair of MDeC to see if we can get some sponsorship .. still waiting for reply
14:04:32 <KageSenshi> #info first draft of t-shirt design here, http://lists.fedoraproject.org/pipermail/malaysian-users/2012-March/001553.html  though unlikely to change
14:04:44 <KageSenshi> erm ..
14:04:54 <KageSenshi> rbergeron, any good news on the budget limit? :)
14:05:20 <KageSenshi> #info RH-APAC have sent out press release
14:05:30 <KaKLimAhGhoStSto> hi everybody
14:07:23 <KageSenshi> rbergeron, ?
14:08:17 * KageSenshi looks around ..
14:08:26 <sweemeng> delay it
14:08:31 <sweemeng> come back to that later?
14:08:35 <KageSenshi> guess she's afk at the moment .. i'll move the question to later
14:08:52 <tuanta> +1 KageSenshi
14:09:13 <rbergeron> sorry
14:09:15 <rbergeron> no, no news.
14:09:22 <KageSenshi> rbergeron, ok
14:09:40 <KageSenshi> so we're not sure its 20k yet .. ok
14:09:41 <rbergeron> I have been trying to get the news though.
14:09:56 <rbergeron> Correct.
14:10:09 <KageSenshi> ok thanks
14:10:35 <KageSenshi> guess at the moment , finding more sponsors is a need to us
14:11:02 <KageSenshi> next topic, or anymore announcements?
14:11:23 * MavJS has none.
14:11:25 <sweemeng> nay
14:11:40 <KageSenshi> #info harish is still working on the tickets from approval frm last meeting
14:11:56 <KageSenshi> #info flight tickets that is
14:12:07 <KageSenshi> ok next topic
14:12:17 <KageSenshi> #topic review of actions from last meeting
14:12:41 <KageSenshi> poke harish on ticket buying process, done
14:12:56 <kaio_ph> Hi
14:13:28 <KageSenshi> #info flyer design .. released one for promotion at webcampkl yesterday ..
14:13:34 <KageSenshi> #link http://fedora.my/events/fudconkl2012/docs/fudconkl-flier.png
14:14:00 <KageSenshi> still not sure who are going to hackweekend .. sweemeng ure going ?
14:14:11 <sweemeng> KageSenshi: no but I have pass it to the organizer
14:14:15 <sweemeng> i.e harinder
14:14:17 <KageSenshi> #info oh .. i forgot, last meeting minutes was here http://meetbot.fedoraproject.org/fudcon-planning/2012-03-22/fudcon_kl_2012.2012-03-22-14.06.html
14:14:25 <KageSenshi> *is here
14:14:29 <KageSenshi> sweemeng, ok cool
14:14:49 <KageSenshi> #info sweemeng have passed flier design to harinder to promote in hackweekend
14:14:53 <KageSenshi> sweemeng, thanks
14:14:58 <sweemeng> no problem
14:15:11 <sweemeng> might post it to hackerspacekl when i actually go there
14:15:11 <KageSenshi> thats all the action items
14:15:20 <KageSenshi> sweemeng, thanks!
14:15:37 <KageSenshi> ok .. thats all the action items
14:15:43 <KageSenshi> next topic
14:15:54 <KageSenshi> #topic fudcon funding approval
14:16:03 * KageSenshi pokes rbergeron
14:16:53 <KageSenshi> as inode0 suggested, we wont be going through everyone one by one, as its taking too much time and its quite repeating the stuff from the trac tickets anyway
14:17:07 <tuanta> +1 KageSenshi
14:17:16 <kaio_ph> ++
14:17:24 <MavJS> +1
14:17:45 <KageSenshi> ok .. so .. i guess .. /me pokes rbergeron
14:17:59 <KerNel^^^> +1
14:18:03 <KageSenshi> #link https://docs.google.com/spreadsheet/ccc?key=0AkpfWYQJkQB1dHVFRGFyNzg0Vmc2Vnk0czg1c01ma1E#gid=0 budget doc is here
14:18:12 * rbergeron is here
14:18:38 <KageSenshi> based on calculation .. we'll be going over 1.5k usd if we approve everyone ..
14:18:39 <kaio_ph> I may make the flight earlier just to fit the transit trip to HK. The transit funding is approved (with condition of event wiki).
14:18:48 * KageSenshi wonder if tspatil around
14:18:57 <KageSenshi> as that is the only person i'm not sure of approving
14:19:08 * rbergeron nods
14:19:27 <kaio_ph> I asked some questions on tspatil's ticket.
14:19:55 <KageSenshi> https://fedorahosted.org/fudcon-planning/ticket/294
14:19:59 <KageSenshi> tspatil's ticket
14:20:02 <kaio_ph> Just to help you guys have more input from him/her.
14:20:20 <KageSenshi> no reply from him for kaio_ph 's question
14:20:32 <KageSenshi> him/her
14:21:03 <KageSenshi> i guess a No for tspatil ?
14:21:07 <meng> Federo OS, lol
14:21:20 <kaio_ph> I suggest you put this on hold until more info is provided.
14:21:45 <KageSenshi> kaio_ph, we're already going beyond our 15k budget though
14:22:07 <kaio_ph> If he/she cares the trip info will be supplied.
14:22:31 <meng> i think this is a troll
14:22:32 <KageSenshi> at least from current calculation (which while we might get cheaper price for some stuff later, our estimates is already beyond 15k)
14:22:55 <kaio_ph> So let's get more passion requests reviewed first. :)
14:23:11 <rbergeron> passion requests?
14:23:11 <KageSenshi> the rest, for me its ok .. and imo its up to rbergeron :)
14:23:11 <rbergeron> ;)
14:23:21 <kaio_ph> Passionate
14:23:30 <rbergeron> well, it's not really up to me, it's a community process :)
14:23:33 * KageSenshi biased in a sense where i want as many ppl as possible to be sponsored :)
14:23:38 <rbergeron> and honestly, you guys know a lot of these people better than I do.
14:24:05 <kaio_ph> Personally I know asmartgoat most from AU.
14:24:24 <KageSenshi> as this is quite a rare chance to get the apac ambassadors to meet at one place, in the middle
14:24:31 <KageSenshi> ambassadors/contributros
14:24:39 <rbergeron> hongqing is from red hat, correct?
14:24:49 <rbergeron> I will see if I can get that subsidized internally.
14:24:59 <kaio_ph> And there was about 2 more fam / wannabe. AFAIR excl tspatil.
14:25:32 <rbergeron> so let's take that $ amount out of the pool, becuase it should be easy to cover elsewhere.
14:25:35 <KageSenshi> yep from the ticket, he said he's from RH
14:26:09 <KageSenshi> removed tspatil & hongqing, we're back in black :)
14:26:19 <rbergeron> Okay.
14:26:19 <kaio_ph> Woohoo
14:26:23 <tuanta> :)
14:26:42 <kaio_ph> Hi praveenkumar
14:26:51 <MavJS> \o/ yay!
14:26:52 <praveenkumar> kaio_ph: hi
14:27:09 <KageSenshi> back in black, with just 200usd buffer though :P
14:27:11 <kaio_ph> ^•^b
14:27:20 <rbergeron> I don't have a problem with these remaining requests, though I am less than thrilled with the updates in 297.
14:27:41 <KageSenshi> but better than being in red .. and if mdec does want to cover some stuff , we're good
14:27:50 * KageSenshi checks 297
14:28:32 * KageSenshi double check the amounts
14:29:24 <KageSenshi> rbergeron, any particular reason?
14:29:42 <KageSenshi> oh btw
14:30:08 <KageSenshi> right now we have azneita, soumyac, an dramsey who asked to be in separate rooms .. they are all willing to pay half of it
14:30:20 <KageSenshi> for this imo, i think they should do reimbursement
14:30:54 <KageSenshi> i think its tricky for fedora to pay first and get them to pay fedora .. than the other way around
14:31:21 <rbergeron> KageSenshi: I think that when people find lower fares, they should be willing to do the lower fares.
14:31:30 <tuanta> KageSenshi: are you sure dramsey need a separated room?
14:31:39 <rbergeron> Not "well, I requested this, and now it's lower, so I want to apply the money to this extra side trip."
14:31:54 <rbergeron> That just opens up a can of worms for everyone.
14:32:16 <rbergeron> I think we mostly go by trust here, I trust that when people find lower cost flights that are reasonable (not, lower cost by $10 and layover for 2 days, that's not cool)
14:32:23 <rbergeron> ....that they tell us, and that we can save the money.
14:32:32 <rbergeron> Not that we allocate the money to other things.
14:32:40 <rbergeron> (Side trips, etc.)
14:32:57 <rbergeron> But, it's your call. It is a pain ot split up the reimbursements.
14:33:01 <rbergeron> Indeed.
14:33:43 * KageSenshi wonder what everyone else thinks
14:34:49 <KageSenshi> right now the way i see it, if he only stays until 20th night , thats fine for me ..
14:35:36 <KageSenshi> iirc he said he's going to penang on 20th after fudcon, and will go back on 25th .. that of course, is not for us to cover
14:36:23 <meng> looks like he's asking for the flight back way after the event
14:36:38 <KageSenshi> meng, yep, but we're not going to host him after the event
14:36:39 <rbergeron> well, the request pretty clearly states that now that he's found a lower cost, he can put it all into the request, rather than asking to split it up.
14:37:41 <rbergeron> it's just not clear what the heck is going on.
14:38:06 <meng> piggybacking a vaction on a trip for FUDCON
14:39:16 <rbergeron> well, I don't want to say that, it's unclear to me what is going on.
14:39:40 <kaio_ph> Flight prices should be similar for different dates. But extra hotel costs shouldn't be covered.
14:39:44 * inode0 thinks it is important to not conflate travel subsidies with business/personal excursions and if it is necessary have everything very clearly explained so the community and our sponsors don't get the idea we are funding non-FUDCon business/pleasure
14:39:55 <meng> perhaps to simpilify things he should fork full costs for the hotel
14:40:39 <meng> its going to be messy accounting with 2 people paying for a room and one you guys would be sponsorign
14:40:43 <KageSenshi> i think lets just view this in the context of the funding request -> flight in on 16th, flight out on 25th, only will be staying under fudcon budget for room on 16-20th
14:40:44 <meng> *sponsoring
14:41:04 <kaio_ph> KageSenshi: ++
14:41:39 <meng> did he mention that he's paying for the wife's airfare?
14:41:41 <KageSenshi> its not much different than those who come from a country which only 1 flight per week to me
14:41:49 <KageSenshi> meng, yes he's paying for the wife's airfare
14:42:10 <KageSenshi> meng, and he'll pay for half of the room price
14:42:23 <kaio_ph> (btw is my ticket ok?)
14:42:46 * kaio_ph is one flight per week situation.
14:43:28 <rbergeron> I guess I am unclear as to if this flight cost is still the same or less than if he went home after fudcon.
14:44:03 <KageSenshi> for airasia , not that much different usually, though if he push it to later, it usually becomes cheaper ..
14:44:15 <kaio_ph> Gtg cya. Will read log.
14:44:17 <KageSenshi> depending on the day he picked
14:44:27 <sweemeng> changes not a lot,
14:44:43 <rbergeron> well, I thik that was the original issue. I don' tknow. Let's tentatively approve it for this and if it's *less* for just the fudcon part then ask that it gets lowered.
14:45:05 <KageSenshi> ok
14:45:36 <KageSenshi> how about cwickert ? .. full funding ?
14:46:49 <rbergeron> I think he could help the apac ambassadors out quite a bit with sharing information about how emea does things.
14:47:20 <KageSenshi> +1
14:47:23 <rbergeron> If he's willing or able to pick up a small part of it, that's great.
14:47:24 <tuanta> +1
14:47:41 <KageSenshi> ok :)
14:47:59 <tuanta> I also believe he can help us much
14:48:33 <KageSenshi> so i guess its decided, approve all except hongqing and tspatil .. and for soumyac case its a tentative approval
14:48:39 <KageSenshi> correct?
14:49:13 <rbergeron> yes
14:49:21 <KageSenshi> and for cwickert, check up if he's willing to cover part of the flight
14:49:24 <rbergeron> hongqing should be able to be covered
14:49:39 <rbergeron> well, we can see what we can work out with cwickert, but honestly, i'm happy to just cover it all if there is budget
14:49:45 <KageSenshi> ok :)
14:50:07 <KageSenshi> ok cool
14:51:03 <KageSenshi> #info APPROVED : kaio, bckurera, tuanta, eltermino , azneita, kushal, cwickert, dramsey
14:51:13 <KageSenshi> #info TENTATIVE APPROVAL: soumyac
14:51:42 <KageSenshi> #info not approved: tspatil and hongqing .. hongqing however, might be able to be funding using RH internal funds
14:51:44 <tuanta> thanks. finally, I have got a chance to meet you all
14:52:23 <KageSenshi> ok .. next topic i guess :)
14:52:38 <KageSenshi> #topic new action items
14:53:18 <KageSenshi> MavJS, can you ping each approved tickets, and ask them for their details for forwarding to harish for buying the ticket
14:53:35 <MavJS> KageSenshi: sure.
14:53:48 <FranciscoD> (with passport scans, just to be sure)
14:53:54 * FranciscoD looks at KageSenshi
14:54:00 <MavJS> +1 FranciscoD :)
14:54:04 <KageSenshi> MavJS, also, ask if they want harish to buy or they want reimbursement, though preferably, if they are in a hurry to chase cheap price, and if they can , use reimbursement procedure
14:54:23 <MavJS> KageSenshi: ok.
14:54:24 <FranciscoD> :)
14:54:38 <KageSenshi> harish might take a while to process the requests, which we might end up getting higher prices
14:55:11 <KageSenshi> #action MavJS to ping each approved trac tickets to get details for flight and buying tickets
14:55:27 <KageSenshi> #action KageSenshi to send information to harish once its compiled
14:55:44 <KageSenshi> #action KageSenshi to start figure out the room bookings
14:56:19 <KageSenshi> MavJS, also for those who asks for separate room, tell them that for the rooms, they'll have to pick a reimbursement model ..
14:56:33 <MavJS> KageSenshi: ok. got it. :)
14:56:48 <KageSenshi> MavJS, reimbursement model for the rooms i mean, flight is different
14:57:16 <KageSenshi> MavJS, as its difficult to figure out how the person going to pay back fedora, than the other way around
14:57:53 <MavJS> ok.
14:58:01 <KageSenshi> #action KageSenshi to poke vendor for accurate quote for t-shirt price
14:58:12 <KageSenshi> we might be able to get rm15
14:58:20 <KageSenshi> with the current design
14:58:45 <KageSenshi> #action KageSenshi to reply to the unapproved tickets
14:58:57 <KageSenshi> ok ..
14:59:14 <KageSenshi> any other action items thats related to high overview planning? / budget ?
14:59:33 <rbergeron> i have nothing
14:59:34 <KageSenshi> low level actions are for tuesday meetings ;)
14:59:57 <KageSenshi> ok then
15:00:08 <KageSenshi> thanks all for attending the meeting
15:00:20 <tuanta> :)
15:00:36 <KageSenshi> #info congratulations for those who received approval for the funding requests, meet you all in FUDCon KL!
15:01:03 <MavJS> yay!
15:01:05 <KageSenshi> #info for those who were not approved, we hope you do try again in the future fudcon apac!
15:01:24 <KageSenshi> #topic open floor
15:01:34 <KageSenshi> (if anybody want to add anything)
15:01:38 <KageSenshi> else we'll end meeting
15:02:21 <KageSenshi> guess theres none :)
15:02:24 <KageSenshi> end meeting?
15:02:27 * MavJS has none.
15:02:42 * MavJS votes for #end XD
15:02:45 <KageSenshi> haha
15:02:46 <sweemeng> +1
15:02:50 <Alvisyu> +1
15:02:50 <KageSenshi> ok ending in 10
15:02:52 <KageSenshi> 9
15:02:54 <KageSenshi> 8
15:02:55 <KageSenshi> 7
15:02:56 <KageSenshi> 6
15:02:57 <KageSenshi> 5
15:02:58 <KageSenshi> 4
15:02:59 <KageSenshi> 3
15:03:00 <KageSenshi> 2
15:03:00 <KageSenshi> 1
15:03:02 <KageSenshi> #endmeeting