13:15:43 <jsmith> #startmeeting FUDCon India planning meeting 13:15:43 <zodbot> Meeting started Fri Oct 14 13:15:43 2011 UTC. The chair is jsmith. Information about MeetBot at http://wiki.debian.org/MeetBot. 13:15:43 <zodbot> Useful Commands: #action #agreed #halp #info #idea #link #topic. 13:15:53 <jsmith> #meetingname fudcon_india 13:15:53 <zodbot> The meeting name has been set to 'fudcon_india' 13:15:59 <jsmith> #topic Roll Call 13:16:12 <mether> #link http://log.amitshah.net/2011/10/fudcon-pune-2011-f2f-meeting-minutes-13.html 13:16:28 <jsmith> #chair mether 13:16:28 <zodbot> Current chairs: jsmith mether 13:16:33 * jsmith is here 13:16:40 <mether> .fas mether 13:16:40 <zodbot> mether: sundaram 'Rahul Sundaram' <metherid@gmail.com> 13:17:32 <mether> both delegates should register in fudcon.in 13:17:38 <jsmith> #topic Status Updates: Venue 13:17:44 <mether> #link http;//fudcon.in 13:18:19 <mether> we are going to the venue tom to finalize plans for setting up stalls for catering, power plug points etc 13:18:30 <mether> we will also meeting with volunteers and sort out the plans in more detail 13:18:37 <jsmith> Sounds great 13:18:57 <jsmith> Anything else w/ regard to the venue? 13:19:09 <mether> many students have volunteers and we will be delegating tasks and responsibilities 13:19:14 <mether> nope 13:19:33 <jsmith> #topic Status Updates: Website 13:19:37 <mether> s/have/are 13:20:21 <mether> we have setup fudcon.in and we might have to upgrade the hosting plan because we are getting a lot of traffic already 13:20:32 <mether> other than that, site is working great and we are adding more content as we go along 13:20:41 <mether> we have redirected most of the content from wiki to the site 13:21:32 <mether> #info deadline is 23rd 13:21:36 <jsmith> OK... my concern is in making sure everyone who has been going to the wiki (or previously signed up on the wiki) knows to go to the new website 13:21:36 <mether> #link http://fudcon.in/content/submission-talks-and-deadline 13:21:52 <mether> we have maintained the older records in a different page 13:22:11 <mether> we will contact the speakers and let them know offlist 13:22:18 <jsmith> What about the barcamp? 13:22:32 <jsmith> A deadline for talk submissions doesn't really work if we're doing it barcamp style, right? 13:22:43 * jsmith is confused 13:23:00 <mether> true. we setup a deadline so that we can pre-schedule parts of the agenda 13:23:15 <jsmith> OK. 13:23:25 <jsmith> Let's just make sure that's clear on the website then 13:23:25 <mether> and we can take votes for talks online as well 13:23:28 <mether> via the same site 13:23:31 <mether> sure 13:23:46 <jsmith> I wouldn't want people to think that if they don't have a talk submitted by the 23rd, they can't do a barcamp session 13:24:02 <mether> sure. we will make it clear on the site 13:26:15 <jsmith> Any idea how many people have signed up on the website yet? 13:26:34 <jsmith> (Just trying to compare that to number of people signed up on the wiki, to see what kind of coverage we're getting) 13:26:48 <mether> i dont have the stats with me now but I can ask saleem to post it the fudcon planning list later 13:28:14 <jsmith> Sounds like a plan 13:28:24 <jsmith> Anything else on the website? 13:29:02 <mether> we have add the needed info including hotel, venue, some photos, map etc and if there is anything missing, drop a note to the planning list and we can fix that 13:29:26 <jsmith> Sounds great 13:29:44 <jsmith> Do I need to reserve my own hotel room, or am I already on the list? 13:30:03 <mether> we are booking it ourselves. dont have to worry about it 13:30:22 <jsmith> Thanks 13:30:25 <jsmith> #Status Updates: Catering 13:30:31 <jsmith> #topic Status Updates: Catering 13:31:01 <mether> catering menu has been finalized and caterer has been informed. going to take them to COEP tom so that they understand where to setup the stall etc 13:31:32 <mether> they have some requirements including some place to put up the food and setup a satellite kitchen etc and we will need to finalize all that tom 13:33:34 <jsmith> OK, let me know if there are any concerns 13:33:46 <jsmith> #topic Status Updates: T-shirts, badges, etc. 13:35:15 <mether> t-shirt - order has been placed. should get sample soon and we will get the full order by 25th of this month. 500 t-shirts. lanyards is done. banners posters etc - design finalized. we have discussed it with a vendor for printing all of them. should be done within a week 13:36:24 <kashyap> mether, sample will be here tomorrow. 13:36:36 * kashyap just noticed this window :) 13:36:46 <mether> this includes, 3 horizontal banners for near the entrances, 3 for different classrooms and two for audi and 100 smaller posters for distribution in colleges etc 13:36:49 <jsmith> Awesome, thanks kashyap 13:36:53 <jsmith> #chair kashyap 13:36:53 <zodbot> Current chairs: jsmith kashyap mether 13:36:57 <kashyap> np. 13:38:10 <mether> booklet content is mostly finalized. we will place the order for all this on Monday 13:38:37 <mether> kashyap, take a pic and blog it when you get it 13:38:45 <kashyap> mether, yeap, will do it. 13:40:32 <jsmith> mether: OK... I'll be away over the weekend, but would love to see how the booklet is turning out 13:40:34 <kashyap> also, just to note: we're going to check wifi setup status tomm. And see what are the missing pieces and try to address.. ( I don't this topic in scrollback, or I missed it :) ) 13:40:53 <mether> jsmith, yeah. ankur is handling that 13:41:18 <mether> kashyap, you are coming tom to coep right? we are taking some people with us to finalize that as well 13:41:25 <mether> routers repeaters etc 13:41:35 <kashyap> mether, oh yeah. 13:41:44 <kashyap> wifi is vital ... 13:41:44 <bckurera> mether nice to hear that tshirts are about to be ready :) 13:42:27 <mether> bckurera, yes. support us and blog about the event if you arent coming. we have that covered. you can use https://fedoraproject.org/w/uploads/a/a4/Button3-not-going.png :-) 13:43:05 <bckurera> sure mether I ll do 13:43:12 <mether> bckurera, thanks 13:43:38 <bckurera> sad to miss you guys and today able to catch up the planning meeting anyway :) 13:43:46 <mether> we will try to accommodate people participating remotely by using etherpad, denting etc 13:43:55 <jsmith> #topic Status Updates: FUDPub 13:44:10 <jsmith> (Don't forget the #fedora-fudcon IRC channel) 13:44:52 <mether> venue is finalized. catering is for dinner and starters. not the vendor for drinks yet. should be done soon. this is the next high priority item for us. Murty is handling it 13:45:18 <jsmith> OK... 13:45:36 <jsmith> I also saw a note from the face-to-face meeting regarding transportation to/from FUDPub 13:45:53 <mether> yes we are planning to arrange mini buses 13:45:54 <jsmith> Is there a plan in place for that, or is everyone on their own? 13:46:16 <kashyap> it'd be better if we have a plan . most folks would be out of their minds by eod I guess :) 13:46:43 <kashyap> and yes, we did discuss it in the f-t-f meet. Mr. Murthy agreed to help us here. mether right? 13:47:08 <mether> kashyap, yes. its being handled. we have talked to a travel person already 13:47:24 <kashyap> nice 13:48:25 <jsmith> Awesome 13:51:39 <jsmith> #Status Updates: Budget 13:51:55 <jsmith> We're only a few weeks away, so we're down to crunch time regarding the budget 13:52:00 <jsmith> How is the budget looking at this point? 13:52:05 <mether> I booked the tickets for sethi and mailed her today. so we are well within the budget 13:52:11 <mether> amitshah, can you give a quick update? 13:54:06 <mether> jsmith, we dont have a budget problem. I know that :-) I will ask amit to update later since he seems to be not around now 13:54:24 <jsmith> Cool, that's what I love to hear :-) 13:54:31 <kashyap> mether, I doubt he's around 13:54:39 <jsmith> I'm sure Harish will be happy to hear that as well. 13:54:55 <mether> yeah. we are within budget with some to spare last I checked 13:54:57 <jsmith> If you have have him send me an update next week, that would be great 13:55:03 <mether> sure 13:57:34 <mether> anything else 13:59:02 <jsmith> #topic Any other business? 13:59:06 * jsmith has nothing else 13:59:47 <kashyap> nothing else springs to mind 13:59:51 <bckurera> mether are you free tomorow? 13:59:53 <mether> I think we are done. we have to round off fudpub and print the banners and arrange travel but those are all in progress 14:00:07 <mether> bckurera, no. I am going to the venue to finalize some things 14:00:09 <bckurera> apac bi-weekly meeting is there 14:00:40 <mether> sat is always unfree. sorry :-) 14:00:55 <bckurera> ok I ll update other FAms with meeting logs 14:00:58 <mether> thanks 14:01:03 <bckurera> and ask them to put the not going png :) 14:01:18 <mether> and the going too ... 14:01:29 <bckurera> ahh ok ok :) 14:01:55 <bckurera> I ll edit the agenda then it is easy 14:02:10 <mether> yeah. thanks bckurera 14:10:04 <jsmith> #endmeeting