13:18:02 <jsmith> #startmeeting
13:18:02 <zodbot> Meeting started Fri Sep 16 13:18:02 2011 UTC.  The chair is jsmith. Information about MeetBot at http://wiki.debian.org/MeetBot.
13:18:02 <zodbot> Useful Commands: #action #agreed #halp #info #idea #link #topic.
13:18:16 <jsmith> #meetingname fudcon_india
13:18:16 <zodbot> The meeting name has been set to 'fudcon_india'
13:18:24 <jsmith> #topic Roll Call
13:18:35 <jsmith> #chair mether rbergeron
13:18:35 <zodbot> Current chairs: jsmith mether rbergeron
13:18:41 <mether> .fas mether
13:18:42 <zodbot> mether: sundaram 'Rahul Sundaram' <metherid@gmail.com>
13:19:17 <jsmith> .fas jsmith
13:19:19 <zodbot> jsmith: jsmith 'Jared Smith' <jsmith.fedora@gmail.com>
13:19:47 <jsmith> #topic Status Updates
13:20:15 <jsmith> mether: I've read through the notes from the face-to-face meeting, but for those not following those meetings, do you mind giving a quick update on status?
13:20:31 <mether> sure
13:20:34 <mether> #link https://mether.wordpress.com/2011/09/13/fudcon-india-sep-13-2011-face-to-face-meeting-minutes/
13:21:42 <mether> Suchakra has done the designs for most of it .  Posters as well as many of the banners and t-shirts.  We are doing to a dry run of some of this and figure out what works best.  We need to do a few more banners including the vertical ones for the auditorium
13:22:04 <mether> I will followup with him on that but it should be fairly simple designs just made for the sizes we need
13:22:36 <mether> we got pycon this weekend but we can get the power strips and hard disks by next weekend
13:22:53 <jsmith> #info Most of the design work is done for posters, banners, and t-shirts
13:23:22 <jsmith> #info Power strips and hard drives should be obtained by next weekend
13:23:49 <mether> I have met with COEP folks twice yest.  Once with the director to get a official go ahead and then again with a couple of event management folks to take pics of the venue and measure the places for banners
13:24:06 <jsmith> Awesome!
13:24:34 <mether> they will handle production of banners and t-shirts once we finalize the design
13:25:23 <mether> they have some power issues there now so we are thinking of doing the FAD some other place.  Potentially in RH office or another college.  We will decide and announce that before next week
13:25:31 <jsmith> OK
13:25:32 <mether> #link https://fedoraproject.org/wiki/FAD_Pune_2011
13:26:43 <mether> we have picked catering and venue for the fudpub.  We are still looking at the options for serving food/drinks at the venue.  there is a fallback option already in place but the one that we want is not done yet.  Will followup on the weekend
13:26:53 <mether> #link https://fedoraproject.org/wiki/FUDCon:India_2011_Catering
13:28:04 <jsmith> Looks good.
13:28:20 <mether> I have mailed GNOME Foundation for travel sponsorship but we have the funding to sponsor the one candidate that applied regardless.  So we can go ahead and approve that and if the foundation is willing to sponsor, that would be a plus
13:28:54 <jsmith> OK.
13:29:35 <mether> some minor updates for the website is needed and we have tentative positives responses from a couple of vendors for co-sponsoring fudcon.  I will post more info if and when we have official confirmation
13:29:56 <jsmith> #info Minor updates for the website needed
13:30:11 <jsmith> #info We have tentative positive responses from a couple of vendors for co-sponsoring FUDCon
13:30:21 <jsmith> Sounds great
13:30:41 <mether> The invitation letters needs to be signed by a contact point within India for legal reasons apparently.  So we can handle that via the facilities team in RHSS
13:30:41 <jsmith> One thing I was looking at yesterday -- the wiki doesn't have much information on how to get to COEP or the hotel or FUDCon location
13:31:11 <mether> we will update that
13:31:41 <jsmith> mether: Oh, OK.  I had a meeting with Red Hat people in the USA here yesterday, and they said I could sign them even if they had Red Hat India letterhead... but if there are specific legal reasons inside of India, I'll let you worry about it :-)
13:31:42 <mether> for the visa, if Harish handles the booking of tickets for international flights, everything is in order so far
13:32:45 <mether> jsmith, that was the info I got from Satish.  He said that if we dont sign it with a local contact point, they might have trouble processing the visa application and I am going to do what is the safe bet
13:32:57 <jsmith> mether: Sounds perfectly reasonable to me
13:33:11 <mether> hope you dont mind
13:33:48 <mether> thats all the updates I have
13:33:52 <jsmith> No, I don't mind at all
13:34:13 <jsmith> Very good.  Looks like things are well organized and all the loose ends are being taken care of.
13:34:25 <jsmith> The only other thing I have is regarding the budget
13:34:35 <jsmith> How are you feeling with regards to the budget right now?
13:34:42 <jsmith> Are we still in good shape there?
13:35:13 <mether> yeah.  we are good to go and we might even have a good surplus if we get co-sponsors
13:35:37 <jsmith> Always a good sign :-)
13:35:43 <jsmith> #topic Any other business?
13:36:02 <mether> I just have one question
13:36:16 <mether> when does the press release happen?
13:39:19 <jsmith> Good question... probably whenever we want it to
13:39:30 <jsmith> I've got a meeting on Tuesday with the PR team
13:39:36 <jsmith> I'll ask them.
13:39:41 <jsmith> I'm assuming you want it sooner rather than later?
13:40:16 <mether> Its fine either way.  I just wanted to make sure it is covered.  thats all. I will let the PR folks decide when is appropriate
13:42:27 <jsmith> OK.
13:42:34 <jsmith> If there's nothing else, let's wrap up the meeting!
13:42:41 <mether> alright
13:42:43 <jsmith> #endmeeting