16:01:04 <jsmith> #startmeeting FUDCon Blacksburg Planning Meeting
16:01:04 <zodbot> Meeting started Wed Aug 31 16:01:04 2011 UTC.  The chair is jsmith. Information about MeetBot at http://wiki.debian.org/MeetBot.
16:01:05 <zodbot> Useful Commands: #action #agreed #halp #info #idea #link #topic.
16:01:10 <jsmith> #meetingname fudcon_blacksburg
16:01:10 <zodbot> The meeting name has been set to 'fudcon_blacksburg'
16:01:18 <jsmith> #chair jsmith Southern_Gentlem rbergeron tatica
16:01:18 <zodbot> Current chairs: Southern_Gentlem jsmith rbergeron tatica
16:01:23 <jsmith> #topic Roll Call
16:01:36 * Southern_Gentlem 
16:01:43 * jsmith is here
16:03:15 <Southern_Gentlem> tatica,  ping
16:03:20 <tatica> pong
16:03:24 <Southern_Gentlem> rbergeron,  ping
16:04:17 <jsmith> rbergeron might be tied up in other meetings
16:04:42 <jsmith> Let's go ahead and get started, as I know that rbergeron and I have another meeting at 12:30
16:04:50 * jsmith may have to multitask
16:05:25 <Southern_Gentlem> geez ok the only thing i know we have pushing as far as schedule is the prospectus
16:05:29 <jsmith> #topic Follow up from last weeks' items
16:05:39 * jsmith just finished the draft of the prospectus!
16:06:04 <jsmith> #link http://jsmith.fedorapeople.org/FUDConBlacksburg2012/prospectus.draft.pdf
16:06:15 <jsmith> It's a bit rough around the edges, and I'd like to make it more graphical
16:06:21 <jsmith> but the main text is done
16:06:44 <jsmith> Please read through it, laugh at my mistakes, and offer feedback :-)
16:07:02 <rbergeron> hi.
16:07:30 <rbergeron> yeah, i'm just going through my agenda for another meeting - I have three of them between 9:30/11:30 ;)
16:08:58 <Southern_Gentlem> https://fedoraproject.org/wiki/FUDCon:Blacksburg_2012_meetings
16:09:51 <Southern_Gentlem> rbergeron,  i still would like the Tshirt data from Tempe please
16:09:53 <jsmith> Later this afternoon I'll write up a letter for the registrar's office, if that will help in that regard
16:11:01 <Southern_Gentlem> yeah the propectus doesnt help with the registars office
16:11:20 <Southern_Gentlem> we need to highlight that it is a free event and open to all
16:12:22 <Southern_Gentlem> jsmith,  since we are short on time we read the prospectus and comment after the  meeting
16:12:36 <jsmith> Sounds great!
16:13:27 <Southern_Gentlem> we had a short meeting with moe about the designs  and i didnt like any of those and tatica was working on a different graphic
16:13:34 <jsmith> OK
16:13:38 <jsmith> #topic Designs
16:13:52 <Southern_Gentlem> tatica,  ping
16:13:53 <jsmith> #info Still working on logo and t-shirt designs for FUDCon Blacksburg
16:13:55 <tatica> yeap, I edit a bit one of the logos
16:14:07 <rbergeron> Southern_Gentlem: what part do you need re: tee-shirt data?
16:14:09 <tatica> but I'm not sure if the complete feather concept will like
16:14:24 <Southern_Gentlem> rbergeron,  # and sizes bought
16:14:42 <rbergeron> Southern_Gentlem: okay, but a few notes:
16:15:10 <rbergeron> 1: We got american apparel tees, which means that I sized everyone's down one size - if we are getting a different brand we will have to change the size numbers up accordingly
16:15:56 <rbergeron> 2: I based the numbers on the attendees and what they requested in the wiki, and added extra for round numbers - it's possible that we may have different numbers for sizes this year.
16:16:11 <rbergeron> 3: I ordered 200 last year, so if we are planning on a smaller number then my number is useless.
16:16:56 <Southern_Gentlem> rbergeron,  i want it for historical data and for future fudcons can have an idea
16:18:18 <rbergeron> okay - i'm just saying we shouldn't rely on that as the "absolute number" - particularly on the females side, if we have more than 2 small females show up in blacksburg, we'll be out of luck.
16:18:25 <rbergeron> Unless we're just ordering unisex shirts.
16:18:45 <Southern_Gentlem> if we order shirts
16:19:02 <Southern_Gentlem> there has been some comments aobut not having shirts
16:19:20 <rbergeron> ........ okay
16:19:24 <Southern_Gentlem> maybe a canvass bag or something
16:19:53 <Southern_Gentlem> or maybe spend money on more lanyards
16:20:59 <Southern_Gentlem> rbergeron,  so we also running off my tentative budget page at the moment?
16:23:52 <rbergeron> Southern_Gentlem: where is that page located?
16:24:10 <Southern_Gentlem> rbergeron,  please contact spevacks replacement to see if Comm Arch is planning anything
16:24:12 <Southern_Gentlem> http://noname.math.vt.edu/FUDCon/
16:24:32 <jsmith> Southern_Gentlem: I'll do that
16:24:52 <jsmith> #action jsmith to contact CommArch team to see if they're planning a team meeting at/before FUDCon
16:25:56 <rbergeron> jsmith: i just sent the mail
16:26:01 <rbergeron> re: commarch meeting
16:26:10 <jsmith> Ah, even better.
16:26:24 <rbergeron> Southern_Gentlem: what did you want to know WRT budget exactly?
16:26:54 <Southern_Gentlem> I have a meeting with my Dept Head on Thursday and i will bring up our Dept sponsoring Wireless for the event for non vt attendees
16:27:49 <Southern_Gentlem> rbergeron,  well old meetings you had a todo of setting up the budget
16:28:18 <Southern_Gentlem> https://fedoraproject.org/wiki/FUDCon:Blacksburg_2012_meetings
16:29:55 <Southern_Gentlem> looks like the other meetings have started  so i guess in the future we might need to move this meeting
16:30:33 <rbergeron> Southern_Gentlem: this is a one-time meeting this week - it should be fine in the future.
16:30:34 <jsmith> This is a one-off meeting
16:30:47 <rbergeron> jsmith: i'm ging to block off your calendar for the fudcon blacksburg meeting going forward
16:30:51 <Southern_Gentlem> #action Southern_Gentlem talk to Mathematics Dept about sponsoring Wireless
16:32:19 <Southern_Gentlem> rbergeron,  it just seems historical here recently this one runs into another meeting
16:32:46 <Southern_Gentlem> maybe moving this one to #fedora-meeting would help solve that **shrug**
16:33:51 <rbergeron> yeah, it seems like we'd get more help that way, too.
16:34:10 <Southern_Gentlem> #action All jsmith needs feedback on propectus
16:34:11 <rbergeron> Southern_Gentlem: I can move your budget data over to a google spreadsheet doc, if we want to do that.
16:34:49 <Southern_Gentlem> rbergeron,  i really dont care but i wished their something more in house for this
16:35:46 <Southern_Gentlem> mine was down and dirty thinking and trying to price stuff out
16:37:55 <Southern_Gentlem> #info as of Friday 8/26/2010 8 hotel rooms have been reserved in our block (4 rooms by the same person) for a total of 27 nights
16:39:12 <Southern_Gentlem> so for future meetings shall we move to #fedora-meeting channel?
16:39:32 <rbergeron> I think that seems like a reasonable idea - i dont' know if it's booked already in this hour
16:39:42 <Southern_Gentlem> no one is there
16:41:56 <rbergeron> Southern_Gentlem: so this is how i tracked budget last year https://docs.google.com/spreadsheet/ccc?key=0AhtE3PhGXQCndDg4dnk4WEFMS1hBdHAwMUhfdTZsalE&hl=en_US&authkey=CNiw-6UN
16:42:24 <rbergeron> of course that was the "final version" - there were lots of versions along the way where I was tracking breakdowns as i was estimating them
16:42:43 <rbergeron> how about i work something up where we can have more detail as needed - and then we can update things as we move along
16:44:36 <Southern_Gentlem> rbergeron,  whatever works for all of us
16:44:45 <Southern_Gentlem> i am happy
16:44:56 <rbergeron> Southern_Gentlem: :) happy is good
16:45:10 <Southern_Gentlem> i wanted to work up something tentative so we at least had a starting place
16:46:03 <Southern_Gentlem> #fedora-meeting is open for 16:00 -17:00 on wednesdays
16:47:27 <Southern_Gentlem> see everyone next week
16:47:35 <Southern_Gentlem> #end-meeting
16:47:41 <Southern_Gentlem> #endmeeting