18:09:57 <igorps> #startmeeting
18:09:57 <zodbot> Meeting started Fri Jan 14 18:09:57 2011 UTC.  The chair is igorps. Information about MeetBot at http://wiki.debian.org/MeetBot.
18:09:57 <zodbot> Useful Commands: #action #agreed #halp #info #idea #link #topic.
18:10:21 <igorps> #meetingname FUDCon LATAM
18:10:21 <zodbot> The meeting name has been set to 'fudcon_latam'
18:10:48 <igorps> #topic Updates from last meeting
18:11:21 <igorps> aeperezt: from the last meeting I see that we have only one room for the first day
18:11:31 <igorps> Dennis requested more rooms
18:11:41 <igorps> any updates on this?
18:13:26 <aeperezt> igorps, Denis request at lease one more room, we have talk to Ciudad del Saber and they will let us know about the other room
18:13:41 <aeperezt> igorps, we have to do some paper work but it can be done
18:14:04 <igorps> aeperezt: great
18:14:26 <igorps> two rooms seems good to me for the first day
18:14:27 <aeperezt> igorps, with 3 rooms we are goin to have 3 sessions at the same time
18:14:40 <igorps> what about for other days?
18:14:48 <igorps> How many rooms are available?
18:15:20 <aeperezt> igorps, for the first day it is only one room for aroun 200 people, they will 3 rooms for the other 2 days as we agree on the last meeting
18:15:43 <jsmith> I too worry about having just one room at first day
18:16:27 <igorps> I'd like to see one more room for the first day
18:16:50 <igorps> otherwise we will have to postpone some activities to other days
18:17:33 <igorps> and think about how we can arrange the schedule in order to accommodate that
18:19:38 <igorps> aeperezt: maybe is is a good idea to bring most popular talks to the first day
18:23:23 <igorps> aeperezt: as things are now we will have one track of talks in the first day and 3 different tracks in other 2 days, right?
18:23:53 <aeperezt> igorps I think I don't understand the event how it is to be layout
18:24:51 <aeperezt> last meeting we talk about having more rooms the last two days and one room the first day
18:26:39 <aeperezt> so we need to come with a better plan for the event and define what resources are, keep in mind first day is in a conference center, I have to ask for each resources and they may have other events on the same days
18:26:39 <igorps> aeperezt: ideally we should have at least one more track in the first day, but since it was agreed to have only one room in the first day we will have to manage that
18:27:09 <aeperezt> I cannot keep changing every week the request
18:27:26 <igorps> aeperezt: sure, you're totally right
18:27:54 <igorps> aeperezt: let's stick to the plan then
18:27:54 <jsmith> I agree -- we should get our schedule together first, agree on it, and *then* request any changes
18:28:27 <igorps> my worry in just to proper define the schedule
18:28:50 <igorps> for instance, popular talks in the first day
18:29:13 <igorps> and on the other days talks and hackfests concurrently
18:30:06 <igorps> this is the kind of layout we need to have in mind in order to plan things
18:31:11 <aeperezt> igorps, we could have taks, hackfests and workshops
18:31:56 <igorps> we can manage the sessions this way so we are able to fit them properly in the available rooms
18:32:29 <igorps> aeperezt: are you ok with bringing most talks to the first day?
18:32:57 <aeperezt> igorps, we also need to define an agenda, this week we did talk to Dell Panama they will be one of our sponsors, but they need more define agenda
18:33:15 <igorps> we can have more hours in our schedule as Paul suggested
18:34:00 <aeperezt> igorps, yes let try to make an agenda for the first day
18:34:23 <aeperezt> opening 9:00 am by jsmith  I have to assume
18:34:31 <igorps> aeperezt: ok good
18:35:14 <aeperezt> then talks of 50 min to one our until 12:00
18:35:27 <aeperezt> 12:00 to 1:00 lunch break
18:35:42 <igorps> it will be good to start with a FLP opening talk for sure!
18:35:48 <aeperezt> 13:00 to 17:00 talks
18:36:26 <igorps> aeperezt: can we use the same schedule for other rooms in the other days?
18:36:39 <aeperezt> igorps, we need to reserve one hour talk for Dell on virtualization talk
18:37:18 <igorps> aeperezt: I guess this is one that we should put in our first day of talks in the bigger room
18:37:24 <aeperezt> basically yes, we may need to include 15 break for coffe and other stuff what do youthink
18:38:00 <aeperezt> igorps, probalbly we do a virtualization workshop also
18:38:20 <igorps> aeperezt: great, it is just to keep a consistent schedule during the conference days, so people get used to it
18:38:32 <jsmith> You might want to leave a slightly longer lunch
18:38:45 <jsmith> (unless food is available very close to the location)
18:38:48 <aeperezt> jsmith, 2 hours lunch
18:39:22 <igorps> aeperezt: so 12:00 to 2:00 lunch break?
18:39:44 <aeperezt> jsmith, the idea is to have food on the same building, there are coffie and restaurants around 10 min walk from the place
18:40:02 * jsmith likes a 90 minute lunch, but that may not work well w/ the schedule
18:40:24 <aeperezt> I agreed jsmith 90 min lunch
18:40:32 <igorps> aeperezt: can we have two hours of lunch and push the final talk to 18:00?
18:41:18 <aeperezt> igorps, I think yes
18:41:49 <igorps> aeperezt: great
18:42:26 <aeperezt> igorps, but I need to check to be sure
18:43:07 <aeperezt> I like the two hour lunch will allow to have a visit to panama canal visitor center on the first o secund day
18:43:45 <igorps> aeperezt: ok, I'll keep this in mind to bring for our next meeting
18:43:52 <igorps> Nice!
18:44:02 <igorps> so we agree on one room for talks on the first day and three rooms for the other two days
18:44:11 <igorps> two hours of lunch
18:44:26 <igorps> opening talk at 9:00 am
18:44:34 <aeperezt> right
18:44:38 <igorps> closing talk at 18:00
18:44:46 <igorps> (to checked yet)
18:44:56 <igorps> to be*
18:45:17 <igorps> ok
18:45:30 <igorps> moving to next topic
18:45:34 <jsmith> That all looks good to me
18:45:39 <igorps> +1
18:45:43 <aeperezt> +1
18:46:06 <igorps> anything to add to this topic, guys?
18:46:35 * jsmith has nothing else to add
18:46:38 <aeperezt> we need to have a list of posible talks for the first day
18:46:54 * jsmith is happy to do the regular FPL talk
18:47:33 <aeperezt> jsmith, yes we want you to open with that and maybe do some other later
18:48:04 <igorps> aeperezt: I'll send a mail to the LATAM mailing list asking for talk submissions
18:48:33 <jsmith> aeperezt: I'm happy to do it!
18:48:47 <igorps> #action aeperezt to check if is possible to extend the schedule until 18:00
18:48:54 <aeperezt> igorps, great there are some on the wiki page but we also need talks that will invite people to come
18:49:58 <igorps> #action igorps will contact LATAM contributors for talks submissions
18:50:09 <aeperezt> igorps, jsmith I like to see if there is a way of having a talk on education, and cloud with fedora if you know someone who can do that
18:50:22 <jsmith> Cloud will be easy
18:50:31 <jsmith> Education might be a bit more difficult, but I'll see what I can do
18:50:53 <igorps> Maybe we can invite someone from the cloud SIG
18:52:21 <igorps> I'd like to leave our last minutes for the hackfest/barcamp topic
18:52:31 <igorps> Shall we move on?
18:53:09 <aeperezt> jsmith, thanks
18:53:17 <aeperezt> igorps, i think we can move on
18:53:27 <igorps> thanks, aeperezt
18:53:51 <igorps> #topic Hackfest/barcamp sessions
18:54:12 <igorps> this is something we are not used to have here in LATAM
18:54:32 <jsmith> I understand that, but I think it's a valuable part of the FUDCon experience
18:54:51 <igorps> jsmith: I totally agree
18:54:52 <jsmith> It is simply a way to get people to share information about something they are passionate about
18:55:02 <jsmith> (who might not ordinarily sign up to give a talk)
18:55:07 <aeperezt> jsmith, we are pro having that experience
18:55:22 <jsmith> :-)
18:55:40 <igorps> what I think we need is to explain to attendees what those sessions are
18:55:55 <igorps> we can place this information on the wiki
18:56:22 <jsmith> http://ianweller.fedorapeople.org/fudcon-tempe-booklet/page07-good-things-to-know-right.png
18:56:28 <jsmith> That has a good description
18:56:38 <jsmith> (that's part of our "Welcome Packet" for FUDCon Tempe)
18:57:22 <igorps> What I saw at previous FUDCons in LATAM was people coming to hackfest sessions expecting to see a regular talk
18:57:46 <igorps> jsmith: this a good way to address this issue
18:57:57 <igorps> #link http://ianweller.fedorapeople.org/fudcon-tempe-booklet/page07-good-things-to-know-right.png
18:58:00 <jsmith> Hackfest sessions are just that -- a session to get together and make *progress* on one item
18:58:58 <igorps> aeperezt: it is a good idea to have this information provided br jsmith translated into Spanish and place on the wiki
18:59:23 <igorps> so everyone will be aware what those sessions mean
18:59:27 <aeperezt> igorps, yes I'm just reading it
18:59:33 <jsmith> No puedo traducirlo bien... solo como gringo
18:59:44 <jsmith> :-)
18:59:48 <aeperezt> jsmith, we will take care of that
19:00:17 <igorps> Yo también no :(
19:00:29 <igorps> aeperezt: nice!
19:01:24 <igorps> #action aeperezt include information (in Spanish) about hackfests and barcamps on the wiki.
19:02:32 <igorps> We also can reinforce that on our blog posts about the upcoming event
19:03:16 <igorps> we are out of time now
19:03:25 <danielbruno> Tive problemas como la electricidad, sólo podía venir ahora
19:03:32 <igorps> anything else to discuss?
19:03:35 <jsmith> danielbruno: No problem
19:04:03 <jsmith> We should start encouraging participants to open tickets if they want subsidies for travel
19:04:15 <jsmith> We can't start buying tickets, etc. yet, but we can start having people sign up
19:04:18 <aeperezt> igorps, I was thinking on that,
19:05:38 <aeperezt> igorps, another topic
19:06:03 <igorps> aeperezt: we can write blog posts about the tickets submissions and also post to mailing lists
19:06:50 <gomix> buenas...
19:06:52 <gomix> got it late
19:06:54 * gomix sorry
19:07:02 <igorps> aeperezt: is there anything else you would like to discuss?
19:07:05 <aeperezt> igorps, I think we can write post on that but not sure it is a good idea
19:07:09 <igorps> gomix: hello!
19:07:33 <gomix> r we moderated?
19:07:45 <aeperezt> gomix, ruby camp of fudcom latam, I have you on the list
19:07:56 <gomix> awesome !!!!
19:08:02 <gomix> ;)
19:08:05 <aeperezt> gomix, also we should do one on redmin
19:08:05 <igorps> gomix: nops
19:08:28 <gomix> ok... sorry guys i was in family lunch... unexpected...
19:08:38 <gomix> in a nice arab restaurant
19:08:52 <igorps> aeperezt: I think the more we be transparent about that the best it will turn out
19:09:20 <igorps> we just need to state that we can't really subsidy everyone
19:09:27 <aeperezt> igorps, yes i know that but many people will submit ticket and not everyone can come
19:09:43 <aeperezt> igorps, there is a budget issue
19:10:22 <igorps> aeperezt: yep, this worries me too
19:10:57 <igorps> aeperezt: are you feeling more like encouraging people individually?
19:12:26 <aeperezt> igorps, If it was for me everyone who ask can come, but there is a budget issue, we can post about how to post a ticket , but then we have to post about parameter to get sponsor
19:13:13 <igorps> aeperezt: I agree, we need to define some criteria and parameters first
19:13:25 <igorps> or it will generare a lot of noise
19:14:00 <aeperezt> igorps, yes that is it
19:14:03 <gomix> hmmm noise is not that bad in this case
19:14:22 <gomix> it will show the board that we need more budget or so..
19:14:35 <gomix> it will show latam is growing...
19:15:04 <gomix> and so on.. i know somepeople will be frustrated their spectations...
19:15:19 <gomix> but the outcome could be for the best
19:15:33 <igorps> gomix: the problem is that tickets inside LATAM are a lot more expensive than inside US for instance
19:15:48 <gomix> we know
19:15:52 <gomix> we all know
19:15:53 <igorps> and we will have a lot of people coming from outside Panama
19:16:00 <gomix> but we should not "hide"
19:16:08 <igorps> +1
19:16:11 <gomix> not in the bad sense
19:16:29 <gomix> if 100 people wants to come..
19:16:29 <igorps> the more we are transparent the best it will be
19:16:31 <gomix> thats good
19:16:37 <gomix> if only we can pay for is 10
19:16:40 <gomix> thats bad..
19:16:51 <gomix> but the good news about the other 90's... is good after all
19:17:24 <igorps> jsmith: we will definitively need help on how to handle travel subsidies
19:18:04 <igorps> we actually passed the time a bit
19:18:20 * jsmith is happy to help coordinate those things
19:18:35 <igorps> +1
19:18:53 <igorps> we can move this discussion the mailing list
19:18:59 <aeperezt> well then let make noice and see what happend
19:19:04 <gomix> latam is just to big and expensive and travel
19:19:17 <gomix> dont get me wrong..
19:19:20 <danielbruno> we need to add on the agenda of the meeting the definition of the criteria
19:19:30 <aeperezt> igorps, I think will have to send to the email list but what email list ambassadors
19:19:32 <gomix> but i do prefer 3 modes fudcons.. that a large one
19:19:38 <gomix> modest
19:19:56 <gomix> large === large expenses travelling
19:20:02 <gomix> for a few
19:20:39 <igorps> I mean we can discuss that in fudcon-planning mailing list and after the criteria is defined we mail other lists
19:20:53 <gomix> im just presenting some general ideas
19:20:57 <igorps> we are out of time folks
19:21:01 <gomix> ;)
19:21:15 <aeperezt> +1
19:21:15 <danielbruno> hmm ok
19:21:23 <igorps> let's wrap up!
19:21:29 <igorps> #endmeeting