#fudcon-planning: FUDCon Planning

Meeting summary

1. Roll Call! (rbergeron, 20:01:18)
   
2. Agenda (rbergeron, 20:02:31)
   1. https://fedorahosted.org/fudcon-planning/report/9 (stickster, 20:03:43)
   
   
3. T-shirt: https://fedorahosted.org/fudcon-planning/ticket/69 (rbergeron, 20:07:23)
   1. Emichan has done a new design that lots of people have +1'd -- stickster added info to the ticket earlier today (stickster, 20:07:50)
   2. https://fedorahosted.org/design-team/ticket/163 <-- design ticket that stickster actually updated (stickster, 20:08:40)
   3. ACTION: stickster add update to our ticket #70 (stickster, 20:09:11)
   4. The Design Team ROCKS, as usual. Thanks for a great shirt design! (rbergeron, 20:12:15)
   5. ACTION: rbergeron Send Brand X the design today for a quote, using size count from the wiki + some extras (stickster, 20:12:21)
   
   
4. Internet Pipe @ Hotel, tickets #19 and #61 (rbergeron, 20:14:15)
   1. https://fedorahosted.org/fudcon-planning/ticket/61 (rbergeron, 20:14:24)
   2. https://fedorahosted.org/fudcon-planning/ticket/19 (rbergeron, 20:14:37)
   3. This concerns only one element of broadband -- adding more to the hotel. We are already set for ASU, in that the appropriate folks have all said "no problem" and we are putting in an order there shortly. (stickster, 20:16:14)
   4. IDEA: Give jsmith-lunch's contact until COB today to find any remaining option. After that, presuming the results are negative, like others to date, we should abandon this particular endeavor (stickster, 20:21:44)
   5. IDEA: Also, given the amount of time he's spent on trying to bring people together about this, we should give some token of appreciation to Zach for his efforts. (stickster, 20:22:27)
   6. IDEA: When a particular piece of FUDCon gets very complex, it can make the community less able to solve the problem easily -- and that sort of goes against the idea of FUDCon and Fedora. KISS principle, and all that. (stickster, 20:24:55)
   7. AGREED: If jsmith's contact can't get us a plan and cost estimate by COB today, we'll bag the idea of bumping up b'band at the hotel, and instead rely on alternatives to include 3G, mifi's, and whatever else we can get the community to help with (stickster, 20:30:27)
   8. ACTION: stickster to let Zach know with a nice email (stickster, 20:31:17)
   9. AGREED: We'll provide Zach a nice token of appreciation too (stickster, 20:31:27)
   10. ACTION: stickster and spevack to arrange for said gift (stickster, 20:31:39)
   
   
5. Catering / Food for FUDPub, Ticket #62 (rbergeron, 20:32:19)
   1. https://fedorahosted.org/fudcon-planning/ticket/62 (rbergeron, 20:32:51)
   2. breakfast - covered by us one day (stickster, 20:37:40)
   3. breakfast + lunch - covered by sponsor another day (stickster, 20:37:48)
   4. fudpub - covered by sponsor (stickster, 20:37:52)
   5. rbergeron is awesome at sponsor liaison (stickster, 20:38:09)
   6. ACTION: rbergeron to eyeball spreadsheet later today for budget confirmations. (rbergeron, 20:39:13)
   7. Sponsors have essentially allowed us to bring in many more Fedora contributors for the event while still making it cheap for everyone (by providing vittles) (stickster, 20:39:26)
   
   
6. FUDCon welcome packet, Ticket #50 (rbergeron, 20:40:42)
   1. https://fedorahosted.org/fudcon-planning/ticket/50 (rbergeron, 20:40:47)
   2. Awaiting approval to use an ASU logo in the booklet to show gratitude since they are a major sponsor as well (stickster, 20:43:04)
   3. ACTION: stickster let ianweller know the moment he hears back regarding the ASU logo (stickster, 20:45:44)
   4. Booklet target for print-readiness is Friday evening. (rbergeron, 20:47:11)
   5. Ian will be getting a proof made, then having them all printed there, and then shipped to AZ. (rbergeron, 20:47:36)
   6. rbergeron to get ianweller hooked up with UPS shipping account information (rbergeron, 20:49:30)
   7. ACTION: rbergeron to give ianweller room numbers for all days (rbergeron, 20:50:57)
   
   
7. Shipping address for Hotel, ticket #83 (rbergeron, 20:53:11)
   1. https://fedorahosted.org/fudcon-planning/ticket/83 (rbergeron, 20:53:16)
   2. Address has been added to ticket (rbergeron, 20:53:40)
   3. We can ship something to the hotel essentially at any time. Necessary info: label it "FUDCon" or "Fedora," and include the receiver's name, who needs to be a guest with a reservation in the system (stickster, 20:53:52)
   4. ACTION: rbergeron to mail southern_gentlem with the shipping information since he needs it, and will add it to wiki. (rbergeron, 20:54:10)
   
   
8. Open Floor! (rbergeron, 20:55:54)
   1. ACTION: herlo or rbergeron close ticket with pointer to wiki where current data is stored (stickster, 20:57:08)
   2. ACTION: rbergeron add information somewhere about how a prospectus exists, so others can use it for the future. (rbergeron, 20:57:41)
   3. ACTION: rbergeron link prospectus to https://fedoraproject.org/wiki/FUDCon_organization_process (rbergeron, 20:57:56)
   4. ACTION: rbergeron to harass gregdek daily until getting an answer (rbergeron, 21:02:23)

Action items

1. stickster add update to our ticket #70
2. rbergeron Send Brand X the design today for a quote, using size count from the wiki + some extras
3. stickster to let Zach know with a nice email
4. stickster and spevack to arrange for said gift
5. rbergeron to eyeball spreadsheet later today for budget confirmations.
6. stickster let ianweller know the moment he hears back regarding the ASU logo
7. rbergeron to give ianweller room numbers for all days
8. rbergeron to mail southern_gentlem with the shipping information since he needs it, and will add it to wiki.
9. herlo or rbergeron close ticket with pointer to wiki where current data is stored
10. rbergeron add information somewhere about how a prospectus exists, so others can use it for the future.
11. rbergeron link prospectus to https://fedoraproject.org/wiki/FUDCon_organization_process
12. rbergeron to harass gregdek daily until getting an answer

Action items, by person

1. herlo
   1. herlo or rbergeron close ticket with pointer to wiki where current data is stored
2. ianweller
   1. stickster let ianweller know the moment he hears back regarding the ASU logo
   2. rbergeron to give ianweller room numbers for all days
3. rbergeron
   1. rbergeron Send Brand X the design today for a quote, using size count from the wiki + some extras
   2. rbergeron to eyeball spreadsheet later today for budget confirmations.
   3. rbergeron to give ianweller room numbers for all days
   4. rbergeron to mail southern_gentlem with the shipping information since he needs it, and will add it to wiki.
   5. herlo or rbergeron close ticket with pointer to wiki where current data is stored
   6. rbergeron add information somewhere about how a prospectus exists, so others can use it for the future.
   7. rbergeron link prospectus to https://fedoraproject.org/wiki/FUDCon_organization_process
   8. rbergeron to harass gregdek daily until getting an answer
4. stickster
   1. stickster add update to our ticket #70
   2. stickster to let Zach know with a nice email
   3. stickster and spevack to arrange for said gift
   4. stickster let ianweller know the moment he hears back regarding the ASU logo

People present (lines said)

1. rbergeron (142)
2. stickster (98)
3. ianweller (44)
4. herlo (25)
5. SMParrish_mobile (6)
6. zodbot (5)
7. smooge (1)
8. jsmith (1)
9. jsmith-lunch (0)