20:04:27 <mchua> #startmeeting 20:04:27 <zodbot> Meeting started Thu Oct 22 20:04:27 2009 UTC. The chair is mchua. Information about MeetBot at http://wiki.debian.org/MeetBot. 20:04:27 <zodbot> Useful Commands: #action #agreed #halp #info #idea #link #topic. 20:04:54 <mchua> hey biertie, SMParrish_mobile, loupgaroublond, ctyler, stickster_afk. 20:05:05 <mchua> To recap, this is the regularly scheduled FUDCon planning meeting 20:05:19 <mchua> (though I have suspicions it will turn into the FUDCon worksprint shortly) 20:05:24 <loupgaroublond> ah ok 20:05:37 <mchua> we had an earlier funding meeting since stickster_afk is out right now picking folks up for the Fedora Talk FAD 20:05:38 <biertie> hehe, sprinting is cooler ;) 20:05:47 <mchua> and it was crucial to get some of that taken care of 20:05:47 <mchua> but! 20:05:48 <mchua> we're here now. 20:05:51 * mchua looks at agenda 20:06:08 <mchua> we're at 6 weeks to FUDCon. 20:06:30 <mchua> #link http://fedoraproject.org/wiki/FUDCon:FUDCon_Toronto_2009_Planning_meetings 20:06:51 <mchua> That may not be 100% up to date, so lemme take a quick tour through the mailing list and ticket queue... 20:07:13 <mchua> #link https://fedorahosted.org/marketing-team/query?status=new&status=assigned&status=reopened&component=FUDCon&order=priority 20:07:20 <mchua> and the mailing list is all set. 20:07:22 <mchua> OK. 20:07:27 <mchua> #topic funding update 20:07:30 <mchua> To get that out of the way... 20:07:41 <mchua> This is the last week to request funding for sponsorship for FUDCon Toronto. 20:08:07 <mchua> I have an action item to post a HOWTO request funding up and spread the "last week! last week to request!" word via blogs and mailing lists 20:08:12 <mchua> that's the first thing I'll be sprinting on when the time comes here. 20:08:28 <mchua> So next week's meeting will be the final budget allocation for FUDCon sponsorships. 20:08:43 <mchua> #topic user track topics 20:08:49 <mchua> Paul has an action item on those, lemme look it up... 20:09:16 <mchua> aha, yes. 20:09:19 <mchua> stickster to round up user track topics to fudcon-planning list, with proposed instructors for each as shown on wiki and in funding proposals 20:09:27 <mchua> #link http://meetbot.fedoraproject.org/fudcon-planning/2009-10-22/fudcon-planning.2009-10-22-14.24.html 20:09:36 <mchua> has the meeting minutes from earlier today, if folks want to look at the (mostly funding) discussion 20:09:53 <mchua> #topic tshirts 20:10:19 <mchua> ctyler has kindly offered to take care of the ordering next month (unless someone wants to take that extra bit of logistics off his shoulders - shouldn't be much) 20:10:28 <mchua> we need someone to do the design tweaking, though. 20:10:51 <mchua> any volunteers want to do that in a few minutes while I'm sprinting on budget stuff? 20:11:07 <mchua> (no actual design skills needed; it's a text find-and-replace in Inkscape, getting words that relate more to Toronto.) 20:11:21 <mchua> #link http://lists.fedoraproject.org/pipermail/fudcon-planning/2009-October/000198.html 20:11:21 <biertie> I want to TRY it 20:11:27 <biertie> but I am not a designer, so... :) 20:11:57 <mchua> biertie: we'll find you the original .svg and you can take a crack at it - and decide whether you want to ship your design to ctyler or file a ticket in the design queue for someone to finish up. ;) 20:12:04 <mchua> #action biertie to take a first crack at the FUDCon tshirt 20:12:13 <mchua> Let's see what else we have to sprint on... 20:12:27 <mchua> Ah, yes. 20:12:35 <mchua> #topic Toronto-area LUG publicity 20:12:40 <mchua> #link https://fedorahosted.org/marketing-team/ticket/18 20:12:59 <mchua> Making a nice form flyer/email for LUGs to post up and spread around seems like the simplest way to do this. 20:13:11 <biertie> mchua: ok, who should I ask for the .svg? 20:13:14 <mchua> Flyers are being passed out at the Ontario Linux festival thanks to Jean-Francois 20:13:25 <mchua> biertie: Hm, lemme dig up a link 20:13:50 <mchua> biertie: here we go 20:13:54 <mchua> #link http://fedorapeople.org/groups/designteam/FUDcon/FUDcon%20Boston%202009/T-Shirts/ 20:14:15 <biertie> mchua: thx! 20:14:23 <mchua> biertie: when you're done, I'll use part of your shirt design in the countdown teaser flyer for the Toronto-area LUGs ;) 20:14:33 <mchua> #action mchua make teaser flyer / email for Toronto-area LUGs, ping folks to spread 20:14:50 <mchua> What else do we have... 20:14:53 <mchua> ah, it looks like this is the last thing 20:14:57 <mchua> #topic Hackfest planning 20:15:05 <mchua> #link https://fedorahosted.org/marketing-team/ticket/76 20:15:25 <mchua> we need to make sure every hackfest has a stub page to fill in for what they're going to do 20:15:42 <mchua> loupgaroublond: is there anything we can set up right now for sessions/hackfests to make documentation easier when it's time to transcribe? 20:15:52 <mchua> loupgaroublond: is there a wiki page structure or something you were thinking of? 20:16:36 <loupgaroublond> mchua, i haven't given too much thought into that yet, should we talk about it for 5-10 minutes? 20:17:12 * loupgaroublond takes a break from hacking at nerdavond 20:17:19 <mchua> loupgaroublond: sure - it's the last item on our list before we break for FUDCon worksprinting. 20:17:22 <mchua> #topic transcriptions 20:17:25 <mchua> loupgaroublond: you have the floor, good sir. 20:17:51 <loupgaroublond> ok, this is a bit of a work sprint related thing then 20:18:14 <loupgaroublond> this is what i've thought up so far, which more or less is on the wiki at the moment 20:18:46 <loupgaroublond> for each session, workshop, activity and so on, i want to give people the ability to interact with it over the internet as though they were phsyically present 20:19:07 <mchua> +1! 20:19:59 <loupgaroublond> meaning, if there is structure on the wiki, it should mirror what is going to happen at fudcon itself, and then be filled in as we go 20:20:08 * mchua nods. 20:20:22 <loupgaroublond> using zodbot to record irc conversations is a win because we can automatically populate everything with data 20:20:45 <loupgaroublond> for each physical space we have (namely a room, or if rooms are shared between sessions, a half room) we'll need an IRC channel 20:20:55 <loupgaroublond> which IRC channel corresponds to which physical room needs to be documented 20:21:31 <loupgaroublond> the next question is how many rooms can we cover with streaming audio / video 20:21:55 <loupgaroublond> finally, and this is the tricky part 20:22:17 <loupgaroublond> if we have N rooms, and M presentations, we need to fill N x M slots with transcribers 20:22:33 <loupgaroublond> ideally we want more than N transcribers because some of us want to give presentations too 20:22:46 <mchua> And we all will probably at some point want a typing break. 20:22:50 <loupgaroublond> yup 20:22:56 <loupgaroublond> i'm estimating 2N minimum to be safe 20:23:15 <mchua> Some of the transcription sign-up can be done on the fly. 20:23:22 * mchua is putting together Barcamp, so thinking about logistics now... 20:23:25 <loupgaroublond> FWIW, at fad emea, i did one night through (2 hours) in one stint, and then went for roughly 5 hours the next day 20:23:34 <loupgaroublond> after that i felt a touch burnt out 20:23:46 <mchua> We'll know the rooms and the schedules pretty much right when we get there, but that's okay. 20:24:04 * mchua nods - yeah, I've pulled transcription marathons too, and... it's doable, but not the best thing ever for hands 20:24:11 <loupgaroublond> yup, perhaps when people put their votes for sessions, we can ask people to put a special flag stating they're willing to transcribe 20:24:22 <mchua> We'll have the classic Giant Whiteboard Grid up - 20:24:25 <mchua> that's a great idea. 20:24:27 <mchua> Let's do that. 20:24:29 <loupgaroublond> cool 20:24:36 <loupgaroublond> encourage more than one volunteer per session 20:24:44 <mchua> #info get transcribers to sign up for sessions at the same time we make the Giant Barcamp Schedule Board 20:24:52 <loupgaroublond> i see one blockage here though 20:24:57 <mchua> loupgaroublond: what's that? 20:25:04 <loupgaroublond> first we schedule the sessions 20:25:13 <loupgaroublond> then we have to line up the transcribers on the wiki / whiteboard 20:25:36 <loupgaroublond> when we have to go through each session and get a promise from at least one person to be present 20:25:57 <loupgaroublond> that process will be an extra step that takes time and might annoy people who are not emotionally involved 20:26:02 <mchua> Hrm, I wasn't thinking of anything that complicated 20:26:04 <mchua> I was thinking more of 20:26:11 <mchua> 1. schedule sessions on Big Blackboard 20:26:27 <mchua> 2. someone transcribes Big Blackboard grid into wiki so remotees know what room has what session when 20:27:04 <mchua> 3. assign one person per room to run and copy that room's schedule on that room's blackboard (or on a piece of paper, or etc) so there's a schedule display at each room 20:27:07 <mchua> (for that room) 20:27:24 <loupgaroublond> ok 20:27:34 <mchua> 4. post "how to transcribe" posters right by that schedule in each room ("go to #fudcon-*...") 20:27:50 <loupgaroublond> yup 20:27:55 <mchua> 5. in each room, in the "Speakers: Before you start" checklist, have one step be "And make sure your talk is being transcribed" 20:27:58 <mchua> that's it 20:28:01 <mchua> loupgaroublond: would that work? 20:28:05 <loupgaroublond> i think so 20:28:17 <mchua> ok. if that's the case, then we need to make... 20:28:23 <mchua> * the "how to transcribe" poster/howto/wikipage 20:28:28 <mchua> * the speaker checklist 20:28:31 <mchua> and we can do that now. 20:28:34 <loupgaroublond> yup :) 20:28:34 <mchua> and the rest is just finding people @ fudcon. 20:28:37 <loupgaroublond> you beat me to the punch 20:28:59 <loupgaroublond> the last issue is just getting the message out there before the fudcon, i want to get people excited about this 20:29:09 <mchua> loupgaroublond: blogpost? ;) 20:29:11 <loupgaroublond> one thing i think this is good for is for people who are also at fudcon 20:29:13 <loupgaroublond> of course 20:29:30 <loupgaroublond> i'm hoping your marketing expertise has some ideas on how to create 'buzz' 20:30:20 <mchua> loupgaroublond: if you have a post and a couple of HOWTO wiki pages on how it's going to work at the event, and how folks can pre-sign up (which you already have) 20:30:55 <mchua> loupgaroublond: we can start pushing a couple sentences on transcription up via FWN, the next fedora-announce announcement about FUDCon, etc 20:31:12 <loupgaroublond> cool 20:31:15 <mchua> loupgaroublond: especially if it's something that builds over time. like, this week, "sign up to transcribe" 20:31:23 <mchua> and next week "if you're in Toronto and want to lend us video cameras" 20:31:31 <mchua> and the week after "oo, we have streaming video" 20:31:32 <mchua> etc 20:31:33 <loupgaroublond> j/w, where does the press g et their info about fudcon from, from the announcements? 20:31:57 <mchua> loupgaroublond: Hm, I actually don't know. I'd guess so. I'm not sure if we put out a FUDCon press release, historically. 20:32:02 <loupgaroublond> ah ok 20:32:11 <mchua> I'll ask Paul about that. It would be nice to be able to point press towards session notes, too. 20:32:22 <loupgaroublond> yup :) 20:32:42 <loupgaroublond> but emphasizing providing both a real and virtual presence will get all the cyberpunk nerds going :) 20:32:45 <mchua> #action question for stickster - how does the press get info about FUDCon? Do we send out a press release? Is there a way we can let them know it's going to be livetranscribed/streamed? 20:32:55 * mchua is TOTALLY CYBERPUNK for FUDCon 20:33:36 <loupgaroublond> then we need a 'virtual space' witth 3d avatars, and that silly stuff 20:33:53 <loupgaroublond> hehe 20:33:58 <mchua> loupgaroublond: cool beans. d'ya want to break for sprinting now while biertie does the shirt and I do the budget and you get the transcription stuff ready for another call for volunteers? (the How To Transcribe wikipage, and the speaker checklist with the "Get A Transcriber!" item) 20:34:14 <mchua> if only second life were open source 20:34:35 <loupgaroublond> yeah, i think i could do a how to transcribe page 20:34:47 <mchua> #action loupgaroublond doing a "how to transcribe" page 20:34:58 <loupgaroublond> #unaction :P i'm gonna do it right now before i forget 20:35:05 <mchua> ok - just let me know what message/materials you want pushed out and I'll make sure we do it 20:35:21 <mchua> #action mchua to push out whatever "yay transcriptions" message loupgaroublond comes up with 20:35:32 <mchua> loupgaroublond: yeah, the action items are for me to remember what we're doing during this sprint session ;) 20:35:41 <mchua> that's everything on the list, break for sprinting? 20:35:46 <mchua> breaking to sprint in 5... 20:35:49 <mchua> 4... 20:35:51 <mchua> 3... 20:35:53 <mchua> 2... 20:35:55 <mchua> 1... 20:35:57 <loupgaroublond> ah ok 20:36:00 <mchua> BAM! BEST MEETING EVAH 20:36:02 <mchua> #endmeeting