fedora-meeting
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04:00:39 <tuanta> #startmeeting APAC 2015-07-18
04:00:39 <zodbot> Meeting started Sat Jul 18 04:00:39 2015 UTC.  The chair is tuanta. Information about MeetBot at http://wiki.debian.org/MeetBot.
04:00:39 <zodbot> Useful Commands: #action #agreed #halp #info #idea #link #topic.
04:00:48 <tuanta> #topic Roll call
04:00:50 <tuanta> .fas tuanta
04:00:51 <zodbot> tuanta: tuanta 'Truong Anh Tuan' <tuanta@iwayvietnam.com>
04:01:05 <somvannda> .fas somvannda
04:01:06 <zodbot> somvannda: somvannda 'Kong Somvannda' <somvannda@gmail.com>
04:01:12 <siddhesh> .hellomynameis siddhesh
04:01:14 <zodbot> siddhesh: siddhesh 'Siddhesh Poyarekar' <spoyarek@redhat.com>
04:01:26 <adimania> .hellomynameis adimania
04:01:27 <zodbot> adimania: adimania 'Aditya Patawari' <adimania@gmail.com>
04:01:39 <hanthana> .fas snavin
04:01:40 <zodbot> hanthana: snavin 'Danishka Navin' <danishka@gmail.com>
04:01:50 <kushal> .hellomynameis kushal
04:01:50 <nangthang> .fas nangthang
04:01:51 <zodbot> kushal: kushal 'Kushal Das' <kushaldas@gmail.com>
04:01:54 <zodbot> nangthang: nangthang 'Thang Nguyen Nang' <thangnguyennang1988@gmail.com>
04:02:05 <gnokii> .fas gnokii
04:02:06 <zodbot> gnokii: gnokii 'Sirko Kemter' <buergermeister@karl-tux-stadt.de>
04:02:20 <pravins> .fas pravins
04:02:21 <zodbot> pravins: pravinsp 'Pravin Patil' <pravin.sp26@gmail.com> - pravins 'Pravin Satpute' <psatpute@redhat.com> - pravinshinde 'Pravin Changdeo Shinde' <sndpravin@gmail.com>
04:02:44 <pjp> Hi,
04:02:53 <pravins> .hellomynameis pravins
04:02:55 <zodbot> pravins: pravins 'Pravin Satpute' <psatpute@redhat.com>
04:03:06 <pjp> .hellomynameis pjp
04:03:08 <zodbot> pjp: pjp 'None' <pj.pandit@yahoo.co.in>
04:03:22 <tuanta> nice to see a lot of friends today :)
04:03:53 <tuanta> #info Agenda Item: Tickets
04:04:32 <adimania> I have one: https://fedorahosted.org/fedora-apac/ticket/197
04:04:32 <tuanta> any other specific topics today?
04:04:56 <adimania> A lot of discussion has already happened on ML around the funding.
04:05:02 <kushal> tuanta, We will doing a release party in Pune, but not calling it as a release party mostly.
04:05:05 <tuanta> (which not listed in "meeting" Tickets)
04:05:11 <siddhesh> I can do a quick update on the fudcon pune financials
04:05:31 <pjp> Couple of topic were sent on ML via Amit and Zamir
04:05:43 <adimania> I just wanted to get a quick opinion on the possibility of partial funding.
04:05:54 <tuanta> #info Agenda Item: FUDCon Pune Financial quick update
04:05:59 <rtnpro> .fas rtnpro
04:05:59 <zodbot> rtnpro: rtnpro 'Ratnadeep Debnath' <rtnpro@gmail.com>
04:06:16 <siddhesh> ok, I go first I guess
04:06:35 <tuanta> #topic FUDCon Pune Financial quick update
04:06:46 <tuanta> please go ahead, siddhesh
04:06:49 <leap> .fas leap
04:07:09 <siddhesh> so most of the expenditure was managed via the internal Red Hat system since most of us were Red Hat employees
04:07:37 <tuanta> cool :)
04:08:20 <siddhesh> We had money left over from the Fedora budget so we are considering approving full reimbursements for those we had approved only partial reimbursement
04:09:02 <siddhesh> considering 1 USD at 63 INR, we'll end up spending around USD 14,700 from the Fedora budjet
04:09:05 <siddhesh> budget even
04:09:14 <tuanta> siddhesh, it could be, just up to FUDCon organizers team
04:10:08 <siddhesh> on the trac tickets, it's a bit slow because everyone has not put in their trip reports yet
04:10:19 <tuanta> so the left money is $300, right?
04:10:37 <siddhesh> also, ruth is swamped with reimbursements on trac since LATAM FUDCon and Flock reimbursements are happening in parallel
04:10:54 <tuanta> yes, I see
04:11:02 <siddhesh> if kagesenshi can help in some way over there, it would be useful
04:11:29 <siddhesh> yes tuanta, that is balance that goes back to the APAC funding for the year
04:11:38 <siddhesh> that is all I had
04:12:00 <gnokii> goes back?
04:12:30 <siddhesh> gnokii: meaning, we had asked for 15,000 USD and used up 14,700, so that 300 can be used for other apac funding
04:12:49 <gnokii> there is a strange failure
04:12:50 <kushal> siddhesh, we will have to get confirmation for the same.
04:12:58 <kushal> gnokii, failure?
04:12:58 <siddhesh> failure?
04:13:29 <tuanta> siddhesh, I don't think so. We need to confirm FUDCon sponsors; that money comes from other sources
04:13:49 <tuanta> failure is a too strong word, I think; please focus on our topic
04:13:58 <gnokii> fudcon is not paid out of apac budget, so there goes nothing back. Except you didnt get 15k from Ruth
04:14:02 <siddhesh> tuanta: ruth's budget email from last year does not put the FUDCon as a different cost head
04:14:12 <siddhesh> it is put as part of the apac budget
04:14:24 <tuanta> ah, I see your point, siddhesh
04:14:30 <siddhesh> https://lists.fedoraproject.org/pipermail/famsco/2014-April/001525.html
04:15:01 <kushal> #info ruth's budget email from last year does not put the FUDCon as a different cost head
04:15:21 <tuanta> so we can certainly count it to APAC budget
04:15:27 <kushal> tuanta, :)
04:15:28 <tuanta> I agree with you
04:16:30 <siddhesh> one last point: I have a spreadsheet where I am managing these numbers.  I will share it once all expense reports are closed
04:16:48 <siddhesh> I have shared the WIP sheet with Ruth so that she has an idea of what to expect
04:16:57 <tuanta> cool, thanks siddhesh
04:17:16 <siddhesh> I wanted to do an online sheet, but I'm doing things like pivot tables that I could not do easily in online free software
04:17:44 <siddhesh> so everyone will just have to wait till all the reimbursements close :)
04:18:34 <ksopheaktra> hi
04:18:42 <siddhesh> gnpI missed your claim about "you didnt get 15k from Ruth".  I will claim that I did because I emailed her specifically and she did not object to it
04:18:51 <siddhesh> gnokii: ^^
04:19:21 <tuanta> hi ksopheaktra. welcome. just join and follow the process
04:19:29 <tuanta> anything else, siddhesh ?
04:19:30 <siddhesh> now I don't know if she has budgeted the extra 5K from the apac budget or if she's OK with us running over by that amount
04:19:37 <siddhesh> no, that is all
04:19:40 <ksopheaktra> yes
04:19:51 <tuanta> ok, next topic then?
04:20:19 <hieuhoang> .fas hieuhoang
04:20:19 <zodbot> hieuhoang: hieuhoang 'Hoang hieu' <hieuhoang0910@gmail.com>
04:20:31 <tuanta> We will review all "meeting" tickets, easy ones, first :)
04:20:47 <somvannda> tuanta, i want to raise about F22 release party, I was raised since last two weeks but no one seemed to respond and i have to change the date to mid august.
04:20:58 <tuanta> #topic Ticket #194
04:21:08 * kushal will run out in another 5 minutes
04:21:09 <tuanta> .apacticket 194
04:21:22 <tuanta> #link https://fedorahosted.org/fedora-apac/ticket/194
04:21:31 <siddhesh> somvannda: ticket?
04:21:46 <ksopheaktra> I c
04:22:10 <tuanta> ticket #194 first, please
04:22:52 <kushal> Putting the money for cake is waste.
04:22:52 <siddhesh> Looks like pravins has gone offline
04:23:46 <kushal> As we discussed many times locally, calling the event release party does have negative effect in colleges and other educational institutes.
04:23:50 <tuanta> pravins is asking for INR 5,000, it is not $100, but I don'st see any problems, we will reimburse by total in invoices
04:24:13 <somvannda> siddhesh, i have not created the ticket yet. but here is the link: https://fedoraproject.org/wiki/Release_Party_F22_PhnomPenh
04:24:18 <tuanta> ah, kushal, come on please
04:24:36 <kushal> tuanta, ?
04:24:38 <siddhesh> kushal: that's fine.  complement it with non-release part events
04:24:46 <tuanta> then what should it be called?
04:25:09 <kushal> tuanta, we can call it release party but outside marketing should be something else.
04:25:34 <ksopheaktra> Thanks
04:25:53 <hanthana> its depend on the country/organization
04:25:54 <siddhesh> I don't really see the point.  this is one event in 6 months
04:25:55 <kushal> Can someone kick out ksopheaktra bot?
04:26:00 <ksopheaktra> this is fine for me to this.
04:26:14 <kushal> Also a Rs.2000 for a cake is waste.
04:26:29 <tuanta> kushal, what's wrong there? why can't you do marketing it as its original name (release party)?
04:26:30 <kushal> But this are my points.
04:27:01 <hanthana> tuanta, I guess its about the word 'party'
04:27:11 <siddhesh> kushal: so we need to focus on doing non-release party events, but it does not mean doing release parties is inherently wrong
04:27:14 <kushal> tuanta, the word "party" sends out different message to the educational institutes.
04:27:39 <kushal> siddhesh, I am not saying they are wrong, just saying that we have to find better words :)
04:27:43 <ksopheaktra> Kushal, what you do mean ?
04:27:53 <hanthana> I hope local community can use either 'release party' or 'release event' :)
04:27:54 <gnokii> !
04:28:08 <kushal> hanthana, event sounds better :)
04:28:19 <kushal> https://fedoraproject.org/wiki/Release_Party_F22_Pune is what I am working on for Pune.
04:28:20 <adimania> release event is a much better word IMO
04:28:20 <tuanta> +1 hanthana
04:28:21 <ksopheaktra> sound good with "event"
04:28:48 <tuanta> please gnokii
04:28:53 <rtnpro> I and sayan are working on conducting Fedora 22 release party in Bangalore
04:29:02 <tuanta> before we can do voting on this ticket #194
04:29:11 <ksopheaktra> party seems to be huge receiption
04:29:14 <rtnpro> sayan will put up the wiki pages today
04:29:24 <tuanta> everyone, just focus on #194, please
04:29:58 <kushal> ksopheaktra, I am sorry, just thought this nick is used by a bot.
04:30:03 <hanthana> we must respect local culture and it always help us to reach other organizations.
04:30:09 <tuanta> can we do voting on it, or need to have more comments for organizers or change something?
04:30:16 <gnokii> some notes, first there was a rule set from famsco 100$ for a party and that fixed, the only thing what might concern here is the date if it is in the limited time for the RP nothing else. In general I would give somvannda here the advice not to do it on 22nd August a few days later is SFD
04:30:17 <gnokii> eof
04:30:35 <siddhesh> +1 from me
04:31:06 <kushal> Anyway, I have to leave now, see you all over IRC later.
04:31:16 <tuanta> +1. I am fine with it too with some comments from kushal
04:31:32 <somvannda> gnokii, beside from this i will be traveling to provinces.
04:31:40 <adimania> +1
04:31:41 <tuanta> others? please cast your votes
04:31:44 <pjp> +!
04:31:46 <pjp> +1
04:31:49 <hanthana> +1
04:31:56 <nangthang> +1 from me
04:32:10 <tuanta> #chair siddhesh pjp adimania kushal nangthang rtnpro gnokii
04:32:10 <zodbot> Current chairs: adimania gnokii kushal nangthang pjp rtnpro siddhesh tuanta
04:32:23 <rtnpro> +1
04:32:23 <hanthana> wait is this voting or +1 for last comment ;-)
04:32:36 <tuanta> #agreed Approved ticket #194.
04:32:36 <somvannda> +1
04:32:37 <hieuhoang> +1
04:32:39 <siddhesh> hanthana: voting :)
04:32:44 <somvannda> #chair somvannda
04:32:44 <tuanta> #chair hieuhoang somvannda hanthana
04:32:44 <zodbot> Current chairs: adimania gnokii hanthana hieuhoang kushal nangthang pjp rtnpro siddhesh somvannda tuanta
04:32:46 <hanthana> lol
04:33:12 <tuanta> #topic Ticket #205
04:33:18 <tuanta> #link https://fedorahosted.org/fedora-apac/ticket/205
04:33:36 <tuanta> anther release party, in Vietnam
04:33:38 <somvannda> ! tuanta my ticket is #206
04:33:39 <nangthang> it created by me
04:33:59 <siddhesh> do we cover travel for release parties?
04:33:59 <tuanta> somvannda, please focus on our current topic, please
04:34:10 <gnokii> siddhesh: if the stay in the 100$
04:34:15 <siddhesh> or stay for that matter
04:34:18 <siddhesh> o
04:34:19 <tuanta> siddhesh, I think we should (I did that in the past)
04:34:20 <siddhesh> ok
04:34:47 <tuanta> for other cities, where we have not got any Fedora Ambassadors, but we still want to kick up the community there
04:34:47 <siddhesh> +1 from me then
04:35:06 <gnokii> !
04:35:14 <tuanta> yes, please gnokii
04:36:17 <gnokii> in generally my opinion on it, there is for each party a budget of 100$ how to spent it is entirly up to the owner, so travel is possible just not flying for several 100$ somewhere.
04:36:50 <gnokii> and we have to go to other places with RP, so far if it is more there can always an discussion about
04:36:51 <gnokii> eof
04:37:10 <tuanta> thanks gnokii. go voting now?
04:37:19 <gnokii> sure
04:37:21 <siddhesh> +1 from me
04:37:23 <tuanta> +1 from me (just for recording)
04:37:30 <somvannda> +1
04:37:31 <pjp> +1 there  gnokii, for moving RP to other places
04:37:31 <adimania> +1
04:37:51 <tuanta> #agreed Approved ticket #205
04:37:56 <hanthana> +1
04:38:09 <hieuhoang> +1
04:38:14 <tuanta> #action tuanta to update tickets #194, #205
04:38:18 <rtnpro> +1
04:38:23 <nangthang> thanks everyone
04:38:34 <leap> +1
04:38:38 <tuanta> #topic Ticket #204
04:38:44 <hanthana> tuanta, please wait till others vote :)
04:38:54 <tuanta> #link https://fedorahosted.org/fedora-apac/ticket/204
04:39:09 <hanthana> half of the votes came after deciding approval
04:39:25 <gnokii> hanthana: that is fine 5 are needed
04:39:31 <hanthana> p
04:39:34 <hanthana> np
04:39:36 <hanthana> :)
04:39:56 <tuanta> hanthana, sorry; but we have a few minutes before without any objections, so I assumed there are no comments (you know, we have not much time in the meeting)
04:40:21 <tuanta> next times, I will wait more. thanks hanthana
04:40:30 <tuanta> ok, lets focus on the new ticket
04:40:49 <hanthana> tuanta, its ok dude
04:41:10 <tuanta> in general, I think having a specific list for apac@ is a good idea
04:41:49 <tuanta> but it should be a way to get notification. I don't hope it would be a new place for too heavy discussions
04:41:50 <gnokii> tuanta: the only objection is the way how it was done
04:42:23 <siddhesh> yes, we realize it was too heavy-handed.  we'll be more careful in future
04:42:50 <siddhesh> in any case, this ticket is to cc all apac trac ticket updates to this new list
04:42:51 <gnokii> but siddhesh another thing I dont thik it solves any of the problems you mentioned ;)
04:43:12 <siddhesh> gnokii: it does IMO.  trac tickets otherwise do not have any visibility
04:43:25 <tuanta> big/hard/heavy discussions should be done on ambassdors@ list for all other regions have chances to involve
04:43:40 <gnokii> siddhesh: that was not what I was talking about, I have subscribed several track
04:44:05 <siddhesh> yes, minor things like release party requests, or invitations to local meetups within apac could go to this list
04:44:18 <tuanta> yes, +1 siddhesh
04:44:42 <tuanta> so, time to do voting then?
04:44:47 <siddhesh> gnokii: I don't understand your point then, could you please elaborate?
04:44:55 <siddhesh> +1 from me, since I was one of the proposers
04:45:00 <tuanta> any more questions, ideas, comments?
04:45:07 <pjp> +1 siddhesh
04:45:17 <tuanta> +1 form me too
04:45:24 <adimania> +1 for trac integration.
04:45:49 <gnokii> point is, ambassadors isnt that high traffic as not to keep track of it, one point you metioned was to inform several ppl that are not subscribed to that list for fudcon, well you will have the same problem with this list
04:45:52 <tuanta> btw, I have admin permission on APAC trac, I will make changes once this proposal is approved
04:46:43 <siddhesh> gnokii: ahh ok, one can only hope that all apac contributors and users sign up to this list in future
04:46:48 <tuanta> gnokii, agree with you. we will see.
04:47:10 <siddhesh> I don't expect this to work overnight
04:47:11 <pravins> +1 Good to have APAC specific mailing list.
04:47:31 <tuanta> hanthana, please cast your vote
04:47:35 <hanthana> +1
04:47:45 <nangthang> +1 from me
04:47:49 <tuanta> #agreed Approved ticket #204
04:47:50 <hanthana> assume this will communicate well
04:48:11 <tuanta> #tuanta to make changes on APAC trac
04:48:15 <tuanta> #action tuanta to make changes on APAC trac
04:48:19 <tuanta> sorry :)
04:48:34 <somvannda> lol
04:48:43 <tuanta> we have two "meeting" tickets left
04:49:17 <tuanta> #topic Ticket #197
04:49:25 <tuanta> #link https://fedorahosted.org/fedora-apac/ticket/197
04:49:49 <tuanta> another fund request for Flock
04:49:57 <gnokii> !
04:50:14 <tuanta> a few days ago, I saw pravins had canceled his ticket
04:50:19 <tuanta> go ahead, gnokii please
04:50:34 <gnokii> there is one more I think sarup had one to
04:50:42 <pravins> tuanta: yes dropped my plan to attend flock. Tickets are costing around $1700-$1800
04:51:11 <adimania> the ticket is for partial funding for flock. I could use some funds, if apac has any money left. Even small amount would be helpful.
04:51:22 <hanthana> !
04:51:26 <tuanta> pravins, sorry to hear that. I still do hope Flock fund can support you
04:51:27 <gnokii> in general we putted into the budget a sum for it and you had to come up with a plan how to distribute it
04:51:29 <gnokii> eof
04:51:30 <adimania> Above is about current ticket
04:51:31 <pravins> 16th July was last date to book hotel rooms in discounted rate. Too late and costly for me now.
04:51:57 <pravins> how much flock fund do we have now?
04:52:35 <tuanta> #link https://fedoraproject.org/wiki/Ambassadors/APAC/Budget:2016
04:52:49 <tuanta> in our budget plan, Flock priority is #3
04:53:25 <tuanta> according to our limited budget, we can afford #1 and #2 priority events only (even it is not enough)
04:54:05 <gnokii> tuanta: the plan was simple #1 means sum/1 #2 sum/2 #sum/3
04:54:12 <pravins> if i can get around $1000 i can still opt for flock. I can try to get $1000 from my employer or from my pocket.
04:54:14 <adimania> tuanta, I understand. Just wanted to know if there is any leftover, like siddhesh just said that 300 USD will be left from FUDCon budget.
04:54:25 <tuanta> I hope we can support all activities in our plan, but it seems impossible
04:54:59 <siddhesh> I wonder if we can cut down on some of the big allocations in priority 1
04:55:36 <siddhesh> like we have $3500 for barcamp pp and $1000 for fossography, etc.
04:55:51 <gnokii> siddhesh: there are sum cuts automatically on some
04:55:53 * pjp got  to go, will catch-up later, good day all!
04:55:59 <tuanta> siddhesh, that's ok, but we will have to go into a more complex thing: to change our plan
04:56:03 <siddhesh> if we can reduce those by some, we can manage to partially fund some
04:56:26 <siddhesh> tuanta: spending 3500 on barcamp pp seems too much in light of our existing budget
04:57:12 <adimania> tuanta, would it not be worth changing the plan if we can cover more events?
04:57:26 <rtnpro> adimania, +1
04:57:40 <siddhesh> although it does not solve our problem completely - we still don't know how to allocate subsidies for flock
04:57:41 <tuanta> siddhesh, agree with you now; however, we did not think that last year in FAD PP, so I think now, if necessary, we need to review our budget plan completely
04:57:58 <gnokii> !
04:58:07 <siddhesh> tuanta: not a full review, just cut back by a bit
04:58:16 <tuanta> go ahead, gnokii
04:58:20 <siddhesh> say 10-15%
04:58:59 <gnokii> well with the categorizing we did on FAD so far as I remember we came on 15k thats the sum we got, so I dont understand this here
04:59:50 <siddhesh> we're forgetting swag budget, that is an additional $18,000
05:00:07 <gnokii> we already spent for HK meetup and coscup much lesser as planned so you doing same failure as in the years before, cutting saying to everybody we cant afford and end of the year money is left
05:00:41 <tuanta> I personally prefer to support local events first, then sending people to other regions (of course, it's best to support both)
05:00:51 <hanthana> tuanta, +1
05:00:51 <tuanta> s/local/APAC
05:00:59 <siddhesh> did coscup already happen?
05:01:09 <hanthana> not yet right?
05:01:10 <tuanta> siddhesh, no
05:01:11 <gnokii> yes
05:01:19 <siddhesh> that was supposed to be our annual meetup place I believe
05:01:27 <siddhesh> 15 august
05:01:48 <siddhesh> not enough time for people to book tickets, etc.
05:01:49 <tuanta> siddhesh, you are right. we thought that at FAD PP
05:02:35 <tuanta> it's because we have focused too much on FUDCon Pune or even Flock
05:02:38 <gnokii> coscup?
05:02:44 <siddhesh> right
05:02:48 <tuanta> sorry, that's my fault :(
05:02:59 <gnokii> coscup was thought for the taiwan, hk and chinese to get better connected
05:03:01 <siddhesh> we had our meetup at fudcon pune, so lets redirect that fund
05:03:22 <siddhesh> gnokii: even then I think it is too late to do anything with that event
05:03:27 <hanthana> guys, if its suppose to be FAD 2015, then we should not reduce it. We will be having one in Singapore
05:03:30 <siddhesh> requests should have come in the previous meeting
05:03:33 <gnokii> siddhesh: its done already
05:03:42 <gnokii> as I said we dot spent that much as planned
05:03:44 <hanthana> how do we cover FAD Singapore 2015?
05:03:57 <gnokii> hanthana: different budget
05:04:05 <hanthana> ok
05:04:06 <tuanta> hanthana, it's from OSAS, I have to ask FPL
05:04:13 <tuanta> s/FPL/Council
05:04:15 <hanthana> tuanta, ok
05:04:24 <tuanta> s/I/we :)
05:04:26 <siddhesh> so back to the ticket and flock subsidies in general.  do we want to do it?
05:04:54 <gnokii> siddhesh: the question is if adimania still needs it
05:05:01 <adimania> Yes, please.
05:05:01 <siddhesh> I think he does
05:05:06 <hanthana> can we save at least 500$ if we stop reimbursement of VISA fees?
05:05:37 <siddhesh> hanthana: we don't subsidize specific cost heads, just a total amount subject to bills
05:05:48 <tuanta> hanthana, it's a different topic
05:06:42 <gnokii> ok, back to adimanias ticket
05:06:43 <hanthana> tuanta, no I thought of allocating that amount for partial sponsorship
05:06:59 <tuanta> ok, back to our topic; just see how much we can support for Flock attendees form APAC this year
05:07:15 <gnokii> we planned 2000k with dividing it 3 stick 666$
05:07:44 * pravins reopened #199 since there looks some chance to get funding from APAC budget.
05:07:47 <siddhesh> I'd say cut it to half, divide by 3 again and come up to ~$350
05:07:59 <tuanta> gnokii, I want to discuss on total budget for Flock, not just adimania
05:08:17 <tuanta> siddhesh, we have 3 tickets
05:08:22 <tuanta> sarup also
05:08:42 <siddhesh> tuanta: yeah, so $350 each IMO
05:08:55 <siddhesh> that makes it a total of $1,050
05:08:59 <gnokii> siddhesh: there we shoot over the  666$
05:09:31 <tuanta> #link https://fedorahosted.org/fedora-apac/ticket/196
05:09:40 <tuanta> #link https://fedorahosted.org/fedora-apac/ticket/199
05:09:46 <siddhesh> gnokii: $200 is pointless for expenses of almost $1500 IMO
05:10:17 <gnokii> yes I know question here is if Sarup still needs it and he didnt tell if partially is ok
05:10:26 <siddhesh> $350 is also kinda pointless, but if there are takers then I don't mind
05:10:57 <siddhesh> if people reject partial sponsorships, subsidize the ones remaining
05:11:02 <rtnpro> siddhesh, sayan's talk on fedmsg was selected for Flock too, and got quite good number of votes
05:11:06 <pravins> siddhesh: +1
05:11:07 <tuanta> we should set the limit, then people is free of choice
05:11:08 <siddhesh> i.e. if there are 2 tickets, divide by 2
05:11:11 <gnokii> siddhesh: I am fine with 350$ but we have to keep in mind to save 400 somewhere else
05:11:11 <siddhesh> , etc.
05:11:26 <rtnpro> siddhesh, but he could not proceed because of budget constraints
05:11:37 <siddhesh> gnokii: or go over by $400, it is not a very large amoutn to go over by
05:11:50 <adimania> how about setting the pool to 1000 USD and then dividing equally between the people interested in taking the sponsorship?
05:12:06 <rtnpro> siddhesh, can we consider sayan as well during allocating some subsidy for flock for APAC folks
05:12:09 <siddhesh> rtnpro: this was the problem I was talking about.  if we become open to subsidizing for Flock, we will have half a dozen tickets to choose from
05:12:24 <adimania> if there are 3, each gets 333 USD, if there are 2 each gets 500?
05:12:30 <tuanta> rtnpro, has he opened a ticket?
05:12:57 <rtnpro> tuanta, apparently he did not know about the subsidy part
05:13:12 <gnokii> !
05:13:25 <hanthana> I think only https://fedorahosted.org/fedora-apac/ticket/196 was open :)
05:13:32 <tuanta> gnokii, go ahead
05:13:56 <gnokii> ok lets give them they have open tickets now but we have to come up with a better plan for 2016
05:13:57 <rtnpro> siddhesh, can we do the selection of candidates for subsidy based on votes their talks received?
05:14:06 <siddhesh> rtnpro: not enough time IMO
05:14:14 <rtnpro> siddhesh, the top 3 or 2 gets the subsidy
05:14:14 <adimania> hanthana, my ticket, 197, has been open since more than a month.
05:14:14 <gnokii> rtnpro: uncool, I prefer the EMEA way
05:14:15 <siddhesh> flock is in august
05:14:38 <pravins> rtnpro: and same time, if you have seen flock mailing list. They themselves are not happy with voting on talks :) So that should be not criteria.
05:14:48 <hanthana> adimania, dude, my bad,.. I was refering to your one :)
05:14:50 <rtnpro> siddhesh, I believe that the vote data for talks must be available
05:14:52 <gnokii> ++
05:15:06 <adimania> it is. here is the voting data: https://admin.fedoraproject.org/voting/results/flock-2015
05:15:07 <gnokii> rtnpro: the voting on flock talks is useless
05:15:11 <rtnpro> hmm
05:15:29 <siddhesh> rtnpro: that is not my point.  my point is that we don't have enough time to go on to another meeting to decide on this
05:15:41 <gnokii> ++
05:15:52 <siddhesh> since to be completely fair we will have to announce this availability, give people till end of next week to file tickets and then choose top 3
05:15:54 <tuanta> I think we should approve a limit and divide to all requestors
05:15:57 <gnokii> tuanta: how many are it now?
05:16:07 <gnokii> 3?
05:16:10 <tuanta> 3, yes
05:16:36 <gnokii> so we go with the 350$ suggested from siddesh and for next year we plan that better
05:16:41 <tuanta> I propose to set a limit of $350 on each
05:16:47 <tuanta> yes, + 1 with siddhesh
05:17:00 <tuanta> and people is free of choice to get it or not
05:17:03 <siddhesh> ok, +1 for $350 each for the first 3 tickets
05:17:42 <adimania> tuanta, can we increase it for the remaining, in case there the one of the first 3 chooses to back off?
05:17:52 <adimania> or if there are less takers?
05:18:02 <siddhesh> adimania: I am in favour of that
05:18:09 <pravins> adimania: yes. it should be that way.
05:18:19 <siddhesh> use up the $1000 for flock travel
05:18:30 <adimania> +1, siddhesh.
05:18:41 <rtnpro> +1
05:19:01 <hanthana> if there is no equal sharing I vote for  https://fedorahosted.org/fedora-apac/ticket/197 :)
05:19:24 <tuanta> siddhesh, it should be fair to all others (even who don't know fund could be available from APAC budget)
05:19:27 <hanthana> It has more votes
05:19:46 <adimania> tuanta, i agree.
05:19:54 <siddhesh> tuanta: it should, but we planned badly and we don't have enough time now
05:20:03 <gnokii> ++
05:20:11 <tuanta> what's happen if tomorrow, someone comes up with a new ticket and say that he/she does not know that
05:20:23 <gnokii> we see this years FAD to come up with something
05:20:26 <siddhesh> tuanta: we apologize and ask them to try next year
05:20:48 <pravins> hanthana: fyi.. https://lists.fedoraproject.org/pipermail/flock-planning/2015-June/000725.html
05:21:03 <tuanta> so, please propose a complete proposal now and we will do voting on it
05:21:17 <tuanta> what is the proposal now?
05:21:24 <tuanta> siddhesh, your turn
05:21:30 <siddhesh> my proposal is to keep $1,050 for flock subsidy
05:21:37 <siddhesh> let the first 3 tickets be eligible for it
05:21:37 <gnokii> ++
05:22:00 <siddhesh> if any of them back out, the amount is divided in the remaining approved tickets
05:22:14 <tuanta> and can it divide to two persons if one of three guys refuse?
05:22:14 <adimania> +1 siddhesh
05:22:21 <gnokii> ++
05:22:31 <somvannda> +1
05:22:42 <siddhesh> so for 3 tickets, each gets $350, if one backs out, each gets $500 if the second backs out, the remaining applicant gets $1000
05:22:43 <adimania> tuanta, I think that is what siddhesh mean.
05:22:52 <hanthana> ++
05:22:53 <pravins> +1
05:22:54 <siddhesh> subject to actual bills
05:22:56 <tuanta> sorry, slow typing :)_
05:23:50 <siddhesh> so does that sound ok?
05:24:04 <hanthana> pravins, adimania bon voyage! :)
05:24:20 <tuanta> I have no objection with those amounts
05:24:29 <adimania> voting?
05:24:31 <tuanta> one more thing we should consider is receipt
05:24:48 <siddhesh> tuanta: yes, that is what I meant by "subject to actual bills"
05:24:50 <tuanta> it is mandatory for all reimbursements
05:25:10 <tuanta> siddhesh, sorry, I don't understand
05:25:18 <gnokii> tuanta: thats lesser a problem, talk to sesivany how emea deals with it
05:25:21 <siddhesh> tuanta: I agree with you
05:26:07 <tuanta> ok, voting?
05:26:13 <tuanta> actually done? :)
05:26:20 <hanthana> yeah
05:26:40 <siddhesh> I count 4 votes, my vote is +1 too (obviously), so 5 votes
05:26:47 <tuanta> ok, +1 from me for recording
05:27:06 <gnokii> enough if not I give one :)
05:27:13 <siddhesh> tuanta: can you please find out how much total money we have remaining after all expenses we have approved so far?
05:28:36 <tuanta> #agreed Approved to support tickets #196, #197, #199; the amount is $1,050 for thee, $500 for two (if one refuse partially subsidy) and $1,000 for one (if two refuse)
05:29:01 <siddhesh> tuanta: $350 for 3
05:29:12 <tuanta> #undo
05:29:12 <zodbot> Removing item from minutes: AGREED by tuanta at 05:28:36 : Approved to support tickets #196, #197, #199; the amount is $1,050 for thee, $500 for two (if one refuse partially subsidy) and $1,000 for one (if two refuse)
05:29:15 <hanthana> $350 per each
05:29:34 <tuanta> #agreed Approved to support tickets #196, #197, #199; the amount is $350 for each of thee, $500 for each of two (if one refuse partially subsidy) and $1,000 for one (if two refuse)
05:29:50 <tuanta> is that ok? :)
05:29:55 <hanthana> +1
05:29:59 <somvannda> three*
05:29:59 <siddhesh> +1
05:30:11 <adimania> +1
05:30:18 <somvannda> +1
05:30:30 <pravins> +1
05:30:31 <tuanta> ok, back to our budget, siddhesh: I have to dig it more, I have no number now
05:30:57 <tuanta> I meant the remaining
05:31:00 <siddhesh> tuanta: ok, but please get us a number.  It will be easier for us to make such decisions once we have that number
05:31:28 <tuanta> ok, we have one more ticket,
05:31:30 <gnokii> sounds like a action item
05:31:33 <tuanta> sorry for this late :(
05:31:42 <gnokii> !
05:32:08 <tuanta> #action tuanta to change ticket #196, #197, #199 for this approval
05:32:16 <tuanta> gnokii, go ahead
05:32:43 <gnokii> siddhesh: would you update the evet table? Looking through the tickets?
05:33:08 <tuanta> next year, we will do budget plan better :)
05:33:25 <gnokii> this year
05:33:51 <tuanta> the last ticket?
05:34:07 <siddhesh> gnokii: it'll take me a while to get to it, which is why I asked tuanta if he could do it
05:34:38 <tuanta> I am really busy these days so it's nice if someone can take this
05:34:38 <somvannda> please discuss on my ticket
05:34:39 <gnokii> siddhesh: its fine if it takes you a while but I would prefer tuan puts his energy in upcomig FAD
05:34:57 <tuanta> if no one, I will do, but please do not expect it got done soon
05:35:18 <siddhesh> tuanta: understood
05:35:23 <siddhesh> thanks
05:35:35 <tuanta> so, who will take it? :)
05:36:09 <hanthana> tuanta, what
05:36:14 <siddhesh> tuanta: either you or me, fill in parts of the table whenever we have time
05:36:19 <tuanta> siddhesh, it's nice if you can give a hand
05:36:36 <tuanta> ok, thanks siddhesh
05:36:46 <tuanta> so both of us would take this task
05:36:50 <siddhesh> +1
05:36:50 <gnokii> ok we can do it all 3 its in the wiki
05:37:26 <tuanta> #action tuanta and siddhesh to update the budget wiki to the current situation
05:37:52 * hanthana is happy to help with upcoming FAD in SG
05:38:01 <siddhesh> hanthana: thanks
05:38:05 <tuanta> somvannda, where is your one? I do not see it on the "meeting" tickets
05:38:17 <siddhesh> I have to go now. see you all in the next meeting
05:38:31 <somvannda> tuanta, if august 22 is out of RP then lets forget it
05:38:37 <somvannda> I will not have enough time to organize it
05:38:39 <tuanta> thanks, hanthana: you should have a meeting soon with Harish; I sent him an email for following up
05:38:40 <hanthana> siddhesh, :)
05:39:21 <hanthana> tuanta, I have already updated local community (who are really Singaporeans + Fedoreans) for their INFO
05:39:31 <tuanta> thank hanthana
05:39:39 <hanthana> tuanta, keep me in the loop so I can help :)
05:39:44 <somvannda> cool hanthana
05:39:53 <gnokii> tuanta: move on
05:40:08 <tuanta> it is too late for me now. I have to go sorry
05:40:24 <tuanta> it's nice if someone can continue the meeting
05:40:32 <tuanta> or we can end it
05:40:36 <gnokii> who is still there?
05:40:47 * somvannda still here
05:41:06 * hanthana is here
05:41:38 * adimania is here
05:42:12 <gnokii> mmh only with tuanta and me enough for voting
05:42:22 <adimania> if we cannot reach 5, we cannot vote and reach any decision.
05:42:29 <hanthana> pravins, dude are you alive?
05:42:33 <pravins> yes
05:42:36 <hanthana> cool
05:42:55 <tuanta> I have to go now, after ending the meeting, we need someone send the memo to the list
05:43:06 <tuanta> thanks and see you next week
05:43:13 <hanthana> how many tickets to finish?
05:43:20 <tuanta> s/week/meeting
05:43:40 <hanthana> GG
05:43:49 <gnokii> ^^
05:44:08 <somvannda> hmm
05:44:29 <gnokii> so who takes over?
05:46:07 <somvannda> who can take over?
05:47:28 * pravins have to go in next 15-20 minutes. so will not take over.
05:48:21 <gnokii> there are 2 tickets left
05:50:08 <adimania> I don't think we have enough people to vote now.
05:51:31 <gnokii> adimania: somvannda pravins hanthana and me would be 5
05:51:43 <somvannda> yeah
05:52:23 <adimania> cool.
05:52:57 <pravins> lets proceed and see.
05:53:07 <somvannda> ok
05:53:24 <hanthana> go ahead
05:53:33 <gnokii> #202
05:54:33 <hanthana> https://fedorahosted.org/fedora-apac/ticket/202
05:55:04 <hanthana> #topic Ticket #202
05:55:56 <pravins> its already planned in https://fedoraproject.org/wiki/Ambassadors/APAC/Budget:2016
05:56:15 <gnokii> yes and we stay far under the calculated sum
05:56:34 <pravins> priority is 1
05:57:09 <gnokii> so lets vote, or try to vote
05:57:15 <adimania> pravins, priority is 1 because we all decided to meet there. But I would still support the ticket.
05:57:38 <adimania> +1
05:57:49 <gnokii> adimania: not all, again the HK, chinese and taiwanese thats why there is so much
05:58:41 <gnokii> +1
05:58:59 <hanthana> +1
05:59:19 <pravins> i see https://fedoraproject.org/wiki/COSCUP_2015  dunno if we can add more activities there.
05:59:28 <pravins> present are
05:59:31 <hanthana> somvannda, pls vote
05:59:31 <pravins> 1.  Workshop on RPM packaging
05:59:35 <pravins> 2. BoF
06:00:03 <gnokii> pravins: have same opinion, we have to speak with alick, how this can be done better but you will not change it coscup starts tomorrow
06:00:22 <somvannda> +1
06:01:03 <pravins> also, its good to add all funding request on Wiki page. It will give us clear idea how much we are spending on COSCUP
06:01:42 <pravins> it will help us to voting for same.
06:03:14 <gnokii> pravins so vote?
06:03:26 <pravins> sure.
06:03:37 <gnokii> yeah your vote!
06:03:51 <pravins> +1 If possible do add more activities.
06:04:59 <hanthana> #agreed Approved ticket #202
06:05:14 <gnokii> pravins: they have a bof session, thats what alick told last meeting, so he didnt really take care of the wiki, but you will not arrange more activities until tomorrow when coscup starts
06:05:53 <pravins> agree.
06:06:04 <somvannda> ok
06:06:07 <somvannda> agree
06:06:19 <gnokii> I agree complete with you can be done better, its on agenda
06:07:12 <hanthana> #topic Ticket #203
06:07:53 <hanthana> #link https://fedorahosted.org/fedora-apac/ticket/203
06:10:11 <somvannda> yeah please discuss
06:11:26 <adimania> as I understand, gnokii is the one who requested this.
06:11:31 <gnokii> yes
06:11:44 <somvannda> yeah
06:11:48 <adimania> this leaves us with 4 votes, doesn't it
06:11:55 <adimania> ?
06:12:13 <gnokii> adimania: actually, I could vote for myself but I dont like
06:12:22 <somvannda> i think 5 from himself
06:12:29 <somvannda> is ok
06:12:40 <leap> Can I vote?
06:13:12 <adimania> I am not sure on the rules on voting on self. hanthana, pravins do you have any idea?
06:13:20 <pravins> on this ticket amit, kushal and tuant has already some discussions. I think good to take decision when they will be around.
06:13:53 <adimania> leap, if you are an ambassador then surely you can vote.
06:14:32 <adimania> pravins, +1
06:14:39 <hanthana> I am ok with leap is voting
06:15:08 <gnokii> well lets handle it in 14 days then, I am unhappy with as I can not move forward booking other travel then but fine
06:15:55 <somvannda> hmmm
06:16:57 <adimania> gnokii, i understand. If it is urgent, you can call for a meeting in 7 days or voting can happen on ticket itself.
06:17:40 <gnokii> no its fine with me, if it would be that urgent I would put it forward to famsco
06:17:53 <pravins> yes, that make sense.
06:19:19 <gnokii> but I am unhappy how its handeled so far, its like the ticket for FAD last year I was not there for the FAD weekend I was there 24 days each day an event and here it will be the same, 4 events are mentioned already in the ticket.
06:21:08 <pravins> i am against distinguishing contributors based on region.
06:21:37 <somvannda> the thing we need this kind support from gnokii
06:22:01 <pravins> if its APAC event, worst case we can definitely allocate budget which is required to fly other APAC contributor to venue.
06:23:39 * pravins will comment on ticket later.
06:24:14 <pravins> i am recommending lets defer decision on this ticket.
06:24:18 <pravins> bye for now.
06:24:23 <pravins> thanks all for nice meeting :)
06:24:27 <gnokii> yes lets close the meeting
06:26:10 <hanthana> anything else to discuss?
06:27:38 <hanthana> ending the meeting then
06:28:02 <hanthana> :)
06:28:04 <hanthana> #endmeeting