04:00:45 <tuanta> #startmeeting
04:00:45 <zodbot> Meeting started Sat Jun 21 04:00:45 2014 UTC.  The chair is tuanta. Information about MeetBot at http://wiki.debian.org/MeetBot.
04:00:45 <zodbot> Useful Commands: #action #agreed #halp #info #idea #link #topic.
04:01:03 <tuanta> #meetingname APAC-20140621
04:01:03 <zodbot> The meeting name has been set to 'apac-20140621'
04:01:10 <tuanta> #topic Roll call
04:01:18 <tuanta> .hellomynameis tuanat
04:01:19 <zodbot> tuanta: Sorry, but you don't exist
04:01:22 <tuanta> .hellomynameis tuanta
04:01:23 <zodbot> tuanta: tuanta 'Truong Anh Tuan' <tuanta@iwayvietnam.com>
04:01:43 <tuanta> anyone here today for APAC Ambassadors meeting?
04:03:50 <somvannda> .fas somvannda
04:03:51 <zodbot> somvannda: somvannda 'Kong Somvannda' <somvannda@gmail.com>
04:04:08 <tuanta> #chair somvannda
04:04:08 <zodbot> Current chairs: somvannda tuanta
04:04:18 <tuanta> seems just you and me today :)
04:04:21 <somvannda> do we have enough participant?
04:04:24 <somvannda> :(
04:04:35 <somvannda> can we discuss about the budget ?
04:04:43 <tuanta> it is fine, everyone is free to attend or not
04:05:02 <tuanta> yes, somvannda. just wait for a few minutes
04:05:08 <somvannda> okay :)
04:05:10 <tuanta> hope others may come
04:07:31 <somvannda> ping gnokii_
04:08:43 <tuanta> somvannda, ok, lets go
04:08:55 <tuanta> #topic APAC Budget
04:08:57 <somvannda> well, according to the budget plan
04:09:18 <somvannda> I have to organize an event to build first community
04:09:22 <somvannda> of fedora in Cambodia
04:09:30 <somvannda> but in term of the budget is too much for me to handle
04:09:44 <somvannda> in advance.
04:09:59 <somvannda> I am not sure if there anything you can help me on that?
04:10:12 <somvannda> i dont want to keep quiet
04:10:26 <tuanta> have you got budget estimation for that event?
04:10:27 <somvannda> like this otherwise, people will lose their attention in fedora
04:10:37 <somvannda> we planned about 500$
04:11:06 <tuanta> that is the total. any budget plan now?
04:11:13 <somvannda> we were planning to join BarCamp Battambang, but we havent make it since I was sponsored to Beijing
04:11:16 <tuanta> a break-down cost
04:12:06 <somvannda> we planned to have swags, dvds, t-shirt and food cover
04:12:23 <somvannda> it might be a full day training
04:12:46 <somvannda> we might have space sponsored by an organization.
04:13:10 <tuanta> firstlym you need a wiki page to describe all about your event
04:13:19 <tuanta> have you got a template?
04:13:19 <somvannda> okay.
04:13:24 <somvannda> i will do that and share you
04:13:30 <somvannda> yeah
04:13:39 <tuanta> in that, you need to have cost break-down
04:14:11 <tuanta> we may have more ideas for you when reviewing that wiki
04:14:11 <somvannda> but the problem when it comes to big money, i could not handle it. So i would seek for your help on providing in advance budget and we will use it widely and transparent
04:14:20 <somvannda> okay that's good
04:14:33 <tuanta> including how you can do reimbursement faster, easier
04:14:39 <somvannda> I will start to work on it next week and will share it to you ok :)
04:14:48 <somvannda> yeah that's problem
04:15:13 <tuanta> make it please. we are all here to support you as much as possible
04:15:51 <tuanta> e.g. you can produce swag, t-shirt sooner, then get reimbursed for them first
04:16:06 <somvannda> i see
04:16:09 <tuanta> then use that money to pay for in-event cost
04:16:09 <somvannda> thats good idea
04:16:12 <tuanta> soemthign like that
04:16:55 <tuanta> however, firstly, please follow the guidelines to plan for an event
04:17:06 <tuanta> wiki, cost break-down, trac ticket, etc.
04:17:46 <somvannda> ok
04:18:00 <somvannda> that's clear to me
04:18:02 <tuanta> #link http://fedoraproject.org/wiki/How_to_organize_a_Fedora_event
04:18:09 <tuanta> this would be a good start for you
04:18:19 <somvannda> thank you tuanta
04:18:26 <tuanta> and here:
04:18:29 <tuanta> #link https://fedoraproject.org/wiki/Ambassadors/APAC/Reimbursement
04:18:48 <tuanta> any more in this topic, today?
04:19:05 <somvannda> i think that is enough, because we will look into solution.. after the wiki page
04:19:26 <tuanta> nice
04:19:35 <somvannda> how about FLOCK?
04:19:40 <somvannda> are you going there?
04:19:55 <tuanta> yes, I got invitation
04:20:26 <tuanta> what would you like to discuss about Flock?
04:20:29 <tuanta> maybe later
04:20:37 <tuanta> I have another topic to bring up today
04:20:43 <tuanta> #topic FAD APAC 2014
04:21:03 <somvannda> ok
04:21:09 <somvannda> please
04:21:30 <tuanta> have you heard about FAD?
04:21:54 <tuanta> #link https://fedoraproject.org/wiki/Fedora_Activity_Day_-_FAD
04:22:03 <tuanta> Fedora Activity Day
04:22:15 <tuanta> FAD is a premium event
04:22:31 <somvannda> i see
04:22:31 <tuanta> take a look into the wiki now, I will wait for a minute
04:23:17 <tuanta> EMEA has got special FADs for Ambassadors only: to make annual budget plan
04:23:20 <tuanta> #link https://fedoraproject.org/wiki/FAD_Rheinfelden_2013
04:23:29 <tuanta> #link https://fedoraproject.org/wiki/FAD_EMEA_2012
04:23:35 <tuanta> they did it two years
04:23:53 <somvannda> so do you want to organize that in apac?
04:24:16 <tuanta> last year, I wanted to do it. however, at the last time, PH team prepare so late
04:24:20 <tuanta> so I did not happen
04:24:40 <somvannda> i see
04:24:51 <somvannda> do you want to do it again?
04:25:02 <tuanta> here is the draft
04:25:04 <tuanta> #link https://fedoraproject.org/wiki/FAD_APAC_2013
04:25:36 <tuanta> yes, I want to make it annually for APAC Ambassadors to meet each other annually
04:25:47 <tuanta> like EMEA does
04:26:03 <tuanta> when we meet face to face, we can do more things
04:26:30 <somvannda> good idea
04:26:31 <tuanta> of course, before attending, people need to prepare their ideas, plans, etc.
04:26:37 <somvannda> +1 tuanta
04:26:56 <somvannda> yeah, in other community, they have their summit every year
04:26:59 <tuanta> then we bring all there, discuss together, mix them all to a big plan for APAC
04:27:04 <tuanta> we can do it annually
04:27:14 <somvannda> to come up with their representative to talk and discuss
04:27:28 <somvannda> right
04:27:34 <tuanta> at first, it may be not good enough, but later it would be more and more efficient
04:27:52 <somvannda> I really support the idea, because we are lack of communication between ambassadors by face to face
04:28:43 <somvannda> for a new ambassadors like me, i would like to see a lot of experiences from other ambassadors who have successfully working in promoting Fedora
04:28:47 <tuanta> because a requirement of FAD is "getting something done", not just go to talk
04:28:57 <tuanta> so we need goal for our FAD
04:29:32 <tuanta> and our primary goal/deliverable is the budget plan for next fiscal year
04:29:47 <somvannda> ok
04:30:04 <somvannda> so when and where do you have in mind, where we will organize it?
04:30:21 <tuanta> so the potential attendees should be active Ambassadors, one or two per country
04:30:46 <somvannda> we should probably call for a serious meeting, where every apac ambassadors could join and or send out in a mailing list for them to have their ideas for FAD
04:30:51 <tuanta> and the time to organize it should be at the end of the year (for making next year plan)
04:31:21 <tuanta> so we already have: goal, attendees, time
04:31:24 <somvannda> the timeline would be okay, since end of the year people would have more free time to attend.
04:31:38 <somvannda> +1
04:31:38 <tuanta> the place in my mind is Phnom Penh
04:31:48 <somvannda> cool
04:31:51 <tuanta> but I am not sure you are ready at that time
04:32:02 <somvannda> how many time do you think we need to be ready?
04:32:15 <tuanta> about the end of Nov or beginning of Dec
04:32:47 <somvannda> i think it won't require a lot of time to prepare right?
04:32:58 <somvannda> can we do it by mid Dec?
04:33:39 <tuanta> the best time is the last week of Nov or the first week of Dec, I think
04:34:06 <tuanta> because if we do it later, some other Christian like PH team may not attned
04:34:08 <somvannda> First week of Dec is good to me.
04:34:38 <tuanta> the closer to the end of the year, the more difficult for someone
04:34:44 <somvannda> i can arrange it for the first FAD in Phnom Penh :D
04:34:57 <somvannda> yeah no worries then, I will be flexible
04:35:04 <tuanta> we may have more volunteer from now on
04:35:29 <somvannda> i might need see the guideline
04:35:33 <tuanta> with a lot of events/activities in PP until that time
04:35:38 <somvannda> and what are the arrangement shall be done
04:36:01 <tuanta> yes, I will check and send you a message for all
04:36:11 <somvannda> +1
04:36:38 <tuanta> we also reversed budget for it
04:36:58 <tuanta> s/reversed/reserved
04:37:03 <somvannda> hehe
04:37:39 <tuanta> in Q4, you can see
04:37:41 <somvannda> please send the email with all the guidelines, requirements and total budget
04:37:41 <tuanta> $3,000
04:37:54 <tuanta> #link https://fedoraproject.org/wiki/Ambassadors/APAC/Budget:2015#Q4_.28Dec_2014_-_Feb_2015.29
04:37:56 <somvannda> is that included to the travel cost?
04:38:08 <tuanta> yes, of course. everything
04:38:15 <tuanta> I see it is a tight budget
04:38:27 <tuanta> but we can expand it next times
04:38:47 <somvannda> for venue, i can look for sponsors.
04:38:58 <somvannda> we can save lot of money by not hiring a venue
04:39:08 <tuanta> yes, great
04:39:20 <somvannda> i think it is about 150$ for roundtrip ticket from the other country
04:39:32 <somvannda> such as Vietnam, Thailand, Malaysia, Singapore etc..
04:39:39 <tuanta> it is $400 from Hanoi :(
04:39:49 <somvannda> :(
04:40:00 <somvannda> yeah Hanoi is quiet far
04:40:01 <tuanta> but don;t be worried
04:40:15 <tuanta> we can arrange all, I think
04:40:21 <somvannda> good.
04:40:57 <tuanta> it would be the most important event for APAC Ambassadors annually (beside FUDCon)
04:41:21 <somvannda> i agreed to that
04:41:21 <tuanta> if we do well, we can ask for more money next times
04:41:32 <somvannda> i want to see other community how they grow.
04:41:56 <tuanta> this year, it would be quite good if we can fund for 10 people to come
04:42:02 <somvannda> do we need other ambassadors to vote for the location?
04:42:14 <tuanta> I just think about 7-8 ones, that's ok for me
04:42:32 <tuanta> most active Ambassadors in each "active" country
04:42:50 <tuanta> yes, we need. but I don't think there are any objections
04:43:07 <somvannda> okay
04:43:54 <somvannda> i hope we have more ambassadors in Cambodia
04:44:00 <tuanta> first event in PP, then next years, they got more chances to bring this to their country
04:44:23 <tuanta> +1 somvannda. But should be in other cities
04:44:38 <tuanta> like Siem Riep, etc.
04:44:54 <tuanta> two ones in PP is enough, I think
04:44:55 <somvannda> seriously we have only Phnom Penh is actively in computer. Siem Reap is more into tourism
04:45:10 <tuanta> other cities, I don't know
04:45:19 <tuanta> please think more
04:45:19 <somvannda> i hope so, but she might lost her interesting on the project, I don't know what is happening
04:45:31 <tuanta> now, you are the community leader in Cambodia
04:45:59 <tuanta> Meritocracy. the active person would be leader
04:46:04 <somvannda> there are one or two people wants to contribute to the Fedora as well..
04:46:23 <tuanta> yes, that's the point.
04:46:32 <somvannda> and of course, without any status would not lead them to be active :(
04:46:36 <tuanta> you can not promote for things when you do not work on it
04:46:54 <somvannda> yeah. they will join me when we do the activities..
04:47:26 <tuanta> I don't think so, somvannda. In India, for years, people just try to get a title but don't do anything
04:47:55 <somvannda> yeah, most people here too
04:48:08 <somvannda> well, let them involve in Fedora Project first
04:48:20 <somvannda> and if they keep active, I will propose this again later on
04:48:31 <tuanta> so now, India applied a special rule: they can apply to be an ambassador after they do actively in other sector (design, code, infra, etc.)
04:48:53 <tuanta> yes,that makes sense
04:49:08 <somvannda> we do not have many expert in linux
04:49:23 <somvannda> and i want to organize the series training like I told you earlier
04:49:40 <somvannda> in this case, we can empower them as well as to promote our fedora project
04:49:53 <tuanta> #action tuanta to summarize and drop a message to somvannda: how to organize APAC FAD
04:50:21 <tuanta> anything else in this topic?
04:50:37 <tuanta> #topic Open floor
04:50:43 <tuanta> we can discuss more freely
04:50:45 <tuanta> :)
04:50:49 <somvannda> i am just curious about flock is there any news about sponsorship?
04:51:11 <tuanta> yes, Flock just sponsors for speakers
04:51:24 <tuanta> no more attendees
04:51:30 <somvannda> i see
04:52:11 <tuanta> since it is held in Czech this year, so EMEA is trying to sponsor more attendees with a very tight budget
04:52:29 <tuanta> just about $2,000 for people live in EMEA
04:52:44 <tuanta> with that amount of money, they can sponsor for about 10 people
04:52:51 <somvannda> i heard, we should plan our budget in each region next year?
04:53:40 <tuanta> FAmSCo ask other regions to do the same, but we see it is too expensive to sponsor a people from APAC or LATAM to attend
04:53:50 <tuanta> $2,000 may be enough for only one
04:54:22 <tuanta> so if you want to come, just be more active, register a talk, then you would have a chance
04:54:55 <tuanta> you know, Flock has been merged from FUDCon EMEA and NA
04:55:10 <tuanta> so at first, it is for EMEA and NA contributors
04:56:05 <tuanta> however, it is open for everyone who have something to do and exchange with others
04:56:46 <tuanta> you can attend FUDCon APAC, it is similar
04:57:32 <tuanta> somvannda, we can put it in our plan next year.
04:57:46 <somvannda> okay
04:57:53 <tuanta> but you know, our budget is often cut out :(
04:58:04 <somvannda> yeah because no activities
04:58:19 <tuanta> we need to make our events/activities more priority
04:58:27 <tuanta> first
04:58:35 <somvannda> yeah
04:58:35 <tuanta> after that, everything would be easier
04:59:02 <tuanta> I hope next year, you are active enough and have more things to share in Flock
04:59:12 <tuanta> then your talk could be accepted :)
04:59:34 <tuanta> anything else today?
04:59:41 <somvannda> i think it is enough
04:59:44 <somvannda> i have to run too
04:59:46 <tuanta> it's time to end the meeting
04:59:51 <somvannda> yeah
04:59:51 <tuanta> #endmeeting