04:01:04 <mpduty> #startmeeting APAC Ambassadors meeting 2014-04-12 04:01:04 <zodbot> Meeting started Sat Apr 12 04:01:04 2014 UTC. The chair is mpduty. Information about MeetBot at http://wiki.debian.org/MeetBot. 04:01:04 <zodbot> Useful Commands: #action #agreed #halp #info #idea #link #topic. 04:02:13 <tuanta> #meetingname Ambassadors APAC 2014-04-12 04:02:13 <zodbot> The meeting name has been set to 'ambassadors_apac_2014-04-12' 04:02:28 <tuanta> #topic Roll call 04:02:43 <mpduty> .fas mohanprakash 04:02:43 <zodbot> mpduty: mohanprakash 'mohan prakash' <mpduty@gmail.com> 04:02:46 <tuanta> mpduty, please grant me "chair" permission 04:03:00 <mpduty> #chair tuanta 04:03:00 <zodbot> Current chairs: mpduty tuanta 04:03:05 <tuanta> #topic Roll call 04:03:12 <tuanta> .fas tuanta 04:03:13 <zodbot> tuanta: tuanta 'Truong Anh Tuan' <tuanta@iwayvietnam.com> 04:03:18 <zsun> .fasinfo zsun 04:03:19 <zodbot> zsun: User: zsun, Name: Zamir SUN, email: sztsian@gmail.com, Creation: 2013-02-02, IRC Nick: zsun, Timezone: Asia/Shanghai, Locale: zh_CN, GPG key ID: , Status: active 04:03:22 <zodbot> zsun: Approved Groups: ambassadors cvsl10n openshift-origin cla_done cla_fpca 04:03:26 <somvannda> HI 04:03:33 <mpduty> #chair zsun 04:03:33 <zodbot> Current chairs: mpduty tuanta zsun 04:03:48 <mpduty> #chair somvannda 04:03:48 <zodbot> Current chairs: mpduty somvannda tuanta zsun 04:04:28 <somvannda> .fas somvannda 04:04:29 <zodbot> somvannda: somvannda 'Kong Somvannda' <somvannda@gmail.com> 04:04:35 <KageSenshi> .fas izhar 04:04:36 <zodbot> KageSenshi: izhar 'Mohd Izhar Firdaus Ismail' <kagesenshi.87@gmail.com> 04:04:46 <mpduty> #chair izhar 04:04:46 <zodbot> Current chairs: izhar mpduty somvannda tuanta zsun 04:04:48 <tuanta> ping dramsey 04:05:01 <KageSenshi> it should be #chair KageSenshi 04:05:10 <tuanta> #chair KageSenshi 04:05:10 <zodbot> Current chairs: KageSenshi izhar mpduty somvannda tuanta zsun 04:05:24 <tuanta> ok, lets start 04:05:32 <tuanta> #topic Announcements 04:05:40 <tuanta> I got one 04:05:58 <tuanta> Budget for FY2015 has been allocated 04:06:23 <tuanta> #link https://lists.fedoraproject.org/pipermail/famsco/2014-April/001525.html 04:06:23 <KageSenshi> yay~ 04:06:45 <tuanta> it is less then last year allocation :( 04:06:54 <KageSenshi> :( 04:06:56 <tuanta> because, last year, we spend too less 04:07:06 <zsun> ooops. 04:07:07 <tuanta> less than what we were allocated 04:07:09 <KageSenshi> so we must finish our budget this year then ;) 04:07:42 <tuanta> this is our last year budget: https://fedoraproject.org/wiki/Ambassadors/APAC/Budget 04:07:49 <KageSenshi> btw .. Q1 -> which month to which month ? 04:07:49 <tuanta> I need to update the Q4 04:08:09 <zsun> Q1=March - May 04:08:18 <tuanta> FY2015 is from March 1st, 2014 to Feb 28th 2015 04:08:46 <KageSenshi> the reimbursements which i just did .. they fall for last year's budget i suppose? 04:08:53 <tuanta> #topic APAC Budget FY2015 04:09:03 <tuanta> KageSenshi, yes 04:09:17 <KageSenshi> allright 04:09:31 <tuanta> in Red Hat, it was counted to FY2015, I think 04:09:55 <dramsey> :) 04:09:57 <tuanta> our budget for FY2015 is not much 04:10:09 <tuanta> but in this case, we may not spend it all :) 04:10:33 <tuanta> I do not see a lot of events/activities planned 04:11:14 <tuanta> basically, budget will be allocate for planned events (as in proposal: https://fedoraproject.org/wiki/Ambassadors/APAC/Budget:2015) 04:11:23 <tuanta> but we can have some exceptions 04:11:30 <zsun> I think since we are holding FUDCon Beijing, the events from China may be not much in Q1 even Q2 04:11:42 <somvannda> tuanta, it is hard to plan for the events, because in here, we still don't know how many events will be hosted 04:12:12 <tuanta> somvannda, I know it's not easy. But i have to do that. 04:12:30 <KageSenshi> lets write a software for this ! .. 04:12:38 * KageSenshi kicks myself 04:12:46 <tuanta> otherwise, our sponsor (RH) will not allocate fund for us 04:12:52 <somvannda> like on 20 April, I have just informed that I can have a booth at the event, which I did not plan at all, but i will be going on without the budget. 04:13:28 <mpduty> I really don't know but I've felt that most events are personal initiatives 04:13:51 <mpduty> Some events can be planned in meetings? 04:14:02 <KageSenshi> there are 2 main types ... 1 - personal initiative which the ambassadors plan themselves .. 2 - invitation to other events 04:14:23 <tuanta> with the fact allocation is less than what we proposed, I will need to reduce budget for each scheduled events/activities 04:14:31 <KageSenshi> i think most of our events here in APAC are part of the latter category 04:15:12 <tuanta> I will have an update to you later and send over the mailing list 04:15:16 <tuanta> +1 KageSenshi 04:15:20 <KageSenshi> its easy to plan for events which are of our own initiative .. though for involvement in 3rd party events, that part is tricky 04:15:41 <zsun> KageSenshi: not agree within Chinese events. Here we plan events in meetings 04:15:41 <KageSenshi> as we tend to only get confirmed information last minute 04:16:26 <KageSenshi> zsun, even for 3rd party events which you never knew going to happen in the next 12 months? 04:16:31 <tuanta> zsun, but it is still difficult to plan it at the beginning of the year 04:16:48 <tuanta> zsun, we are discussing about making annual plan 04:17:13 <tuanta> I agree with KageSenshi. But we can still do it 04:17:26 <somvannda> KageSenshi, it was unplanned, because they was first allowed on something related to their topic, but then they said okay, we can have a booth 04:17:28 <zsun> I agree. It is difficult to plan the whole year's plan without adjust 04:17:48 <tuanta> it is easier with our initiatives. with 3rd ones, we can have rough estimation 04:18:09 <tuanta> is those are not happened, we can have reserved money to do some other things 04:18:23 <somvannda> +1 tuanta 04:18:28 <KageSenshi> +1 04:18:32 <zsun> +1 04:18:33 <KageSenshi> such as producing swags :3 04:18:36 <tuanta> please take a look to our current proposal: https://fedoraproject.org/wiki/Ambassadors/APAC/Budget:2015 04:18:43 <mpduty> +1 tuanta 04:19:02 <tuanta> (of course, I need update it adapted to our actual allocation, just announced by Ruth) 04:19:30 <tuanta> but it contains some events/activities that I am even not sure how to make it 04:19:55 <tuanta> it would be better if we all work togehter 04:20:12 <tuanta> poorly, this year, just some of us join into planning phase 04:20:30 <tuanta> but I believe that we still have fund enough to all of us 04:20:31 * KageSenshi thinking of requesting USD20/month for meetups .. 04:20:40 <tuanta> just spend it wisely 04:20:49 <dramsey> +1 04:21:00 <tuanta> also, we can ask for more money when we really need 04:21:07 <dramsey> +1 04:21:12 <tuanta> +1 KageSenshi 04:21:25 <tuanta> just try to do all thing actively 04:21:39 <tuanta> we all are encouraged to join events/activities 04:21:45 <KageSenshi> mainly to buy drinks/pizza :P .. but first .. right now i have to seek a person to aid me in organizing them .. new job is really time consuming .. 04:21:48 <dramsey> +1 KageSenshi 04:22:07 <somvannda> tuanta, I may need some support from you and other ambassadors who have more experiences in Fedora to conduct training here, so please let me know when we can plan this in advance sometime? 04:22:09 <tuanta> I will try my best to ask more money for us; just try to spend it wisely 04:22:49 <tuanta> that is another topic, somvannda 04:22:54 <tuanta> lets discuss it later 04:23:02 <tuanta> anything about budget? 04:23:09 <mpduty> I have something to say 04:23:21 <mpduty> In India there are hardly any events 04:23:22 <tuanta> #action tuanta to update the Budget for FY2014 report 04:23:36 <mpduty> although there are many ambassadors 04:23:42 <tuanta> #action tuanta to update the Budget for FY2015 plan 04:23:48 <mpduty> how does one plan with them? 04:23:49 <KageSenshi> 1 idea .. we should start doing more self-initiated fedora branded events .. 04:24:09 <tuanta> mpduty, you should contact them first 04:24:23 <tuanta> some of them are more active than others 04:24:32 <mpduty> but they are all so busy 04:24:53 <tuanta> I meant "active in Fedora activities" 04:24:53 <KageSenshi> while presence in other events are good (and easy), i think a self-initiated events would bring more activity .. 04:25:10 <tuanta> +1 KageSenshi 04:25:12 <tuanta> we need both 04:25:15 <mpduty> +1 04:25:20 <KageSenshi> yeah .. we need both 04:25:25 <somvannda> KageSenshi, but that would require more money :( 04:25:33 <KageSenshi> somvannda, we have a budget to finish :) 04:25:42 <tuanta> especially, big events in APAC like Linux Conf AU 2015 or Open Source Developers Conference AU 2014 04:26:11 <somvannda> KageSenshi, I support for this initiative with the budget :D 04:26:16 <tuanta> I planned for those big events 04:26:38 <somvannda> tuanta, +1 04:26:49 <tuanta> but if you see it's better to spend money for other smaller ones (but for more people come), I 'd be happy to change it 04:26:54 <tuanta> as an exceptions 04:27:01 <dramsey> +1 04:27:07 <mpduty> +1 04:27:55 <tuanta> all we have now: 04:28:03 <tuanta> APAC 04:28:04 <tuanta> ------ 04:28:04 <tuanta> Q1: $2,900.00 04:28:04 <tuanta> Q2: $10,750.00 04:28:04 <tuanta> Q3: $3,000.00 04:28:04 <tuanta> Q4: $6,000.00 04:28:06 <tuanta> Because FUDCon Beijing falls at the very end of Q1, I put the bulk of that $10k budget in Q2. 04:28:08 <somvannda> if we could have such big events in Cambodia, it would be fully-appreciated, since we have no expert in such thing to do that, but you are guys are coming to help, so I think we can engage more people to come 04:28:39 <tuanta> exclude $10k for FUDCon in Q2, we have $12,650 for the whole year 04:29:03 <tuanta> for all planned activities: https://fedoraproject.org/wiki/Ambassadors/APAC/Budget:2015 04:29:32 <dramsey> +1 04:29:41 <tuanta> somvannda, we can do FAD APAC in Phnom Penh in Q4 04:29:55 <somvannda> really? :D 04:30:03 <tuanta> if you are willing to prepare for logistics 04:30:20 <tuanta> we can have other activities beside, like training, if you need 04:30:26 <somvannda> I can bring more volunteers to help on arranging the logistics 04:30:42 <tuanta> there will be some experienced Fedora contributors attend 04:30:50 <tuanta> but lets discuss it later 04:30:57 <somvannda> yeah. 04:31:03 <somvannda> i am looking into that :) 04:31:21 <tuanta> you can see that event scheduled in Q4 04:31:34 <tuanta> #link https://fedoraproject.org/wiki/Ambassadors/APAC/Budget:2015#Events_4 04:31:44 <tuanta> any thing about budget? 04:32:01 <somvannda> so all the budget 2015 we planned are now approved? 04:32:07 <tuanta> this is a hot topic so we spend half an hour :) 04:32:20 <zsun> :) 04:32:25 <somvannda> lol 04:32:30 <tuanta> somvannda, they have been approved partially 04:32:44 <tuanta> they cut out by OSAS 04:33:09 <tuanta> e.g. you plan that event $1,000, they just allocated $700 04:33:25 <tuanta> I will need to update all to the wiki 04:33:31 <somvannda> okay. 04:33:43 <tuanta> then send an announcement over the mailing list 04:33:56 <tuanta> anything else related to budget right now? 04:34:11 <somvannda> should I update the event on April 20 to that FY2015 without the budget needed? 04:34:29 <tuanta> yes, I should. 04:34:39 <tuanta> but please do not update to the budget wiki page 04:34:59 <tuanta> just create your event page and link it to Fedora Events page 04:35:04 <dramsey> +1 04:35:04 * tuanta looking for the link 04:35:05 <somvannda> yeah, i will not 04:35:13 <somvannda> okay 04:35:47 <tuanta> #link https://fedoraproject.org/wiki/Events 04:36:40 <tuanta> if you have any more ideas about budget, please share it over the mailing list or add to wiki discussion section 04:36:55 <tuanta> #link https://fedoraproject.org/w/index.php?title=Talk:Ambassadors/APAC/Budget:2015&action=edit&redlink=1 04:37:01 <tuanta> so, the next topic? 04:37:09 <tuanta> it's your turn, KageSenshi 04:37:18 <tuanta> about reimbursement, I believe 04:37:23 <KageSenshi> .. on phone 04:38:36 <tuanta> ok, I will manage it 04:38:41 <tuanta> #topic Tickets 04:38:57 <tuanta> #link https://fedorahosted.org/fedora-apac/report/9 04:39:24 <tuanta> there are not many tickets to discuss today 04:39:37 <tuanta> I see there are some ones owned by dramsey 04:39:49 <tuanta> dramsey, would you like to discuss them? 04:39:58 <tuanta> #77 and #95 04:42:52 <tuanta> dramsey may not available now 04:43:14 <tuanta> so we can discuss #124 04:43:17 <tuanta> #link https://fedorahosted.org/fedora-apac/ticket/124 04:43:24 <tuanta> mpduty, is it yours? 04:43:33 <mpduty> yes 04:44:17 <tuanta> what would you like to bring here for discussion 04:44:30 <tuanta> I see it seems specific for Indian, right? 04:44:48 <mpduty> I am not still sure what the budget might be 04:45:01 <mpduty> so I am planning out some out of my own initiative 04:45:09 <mpduty> can I get some swag 04:45:19 <mpduty> as samples at least 04:48:00 <dramsey> ? 04:48:29 <mpduty> dramsey: yes please 04:48:36 <dramsey> Thank you, nothing on my behalf to discuss on my tickets other than I need to submit receipts. eof 04:49:52 <mpduty> tuanta: Will it be OK to ask for some swag or media as samples for my ticket at present? 04:50:35 * zsun have to afk for a while. 04:50:43 <tuanta> mpduty, please feel free to ask for support, of course 04:51:52 <mpduty> tuanta: then how can I get some swag and media, do I have to contact some ambassador in India? 04:54:51 <tuanta> mpduty, I am not sure. please advise you mentor 04:55:13 <mpduty> ok 04:55:31 <somvannda> please chair botreynisa 04:55:55 <mpduty> #chair botreynisa 04:55:55 <zodbot> Current chairs: KageSenshi botreynisa izhar mpduty somvannda tuanta zsun 04:56:05 <somvannda> thanks mpduty 04:56:07 <botreynisa> sorry i'm late 04:56:17 <tuanta> KageSenshi, are you ready to discuss about #122? 04:56:25 <tuanta> reimbursement issue 04:58:00 <tuanta> KageSenshi may be not ready now 04:58:08 <tuanta> #topic Open floor 04:58:14 <tuanta> anything to discuss today? 04:58:21 <tuanta> somvannda, your training idea 04:58:57 <tuanta> please bring up your idea to 04:59:13 <somvannda> tuanta, I want to conduct a series of training about fedora from end user to server administrator 04:59:28 <somvannda> so I might need an expert to be a trainer 04:59:45 <KageSenshi> back 04:59:46 <KageSenshi> wait 04:59:59 * zsun back 05:00:04 <KageSenshi> yeah #122 05:00:10 <KageSenshi> currently theres one proble 05:00:14 <KageSenshi> *problem 05:00:23 <KageSenshi> moneygram/western union here only accept cash 05:00:35 <KageSenshi> and RH card doesnt include cash withdrawal 05:01:01 <KageSenshi> so ... i will have to transfer to my paypal, and withdraw, and transfer using moneygram/western union 05:01:15 <tuanta> so there are two problems: cash and big fee 05:01:30 <KageSenshi> from izhar@fedoraproject paypal to me .. there is a 3.9% transfer charge incurred on the receiver 05:01:41 <tuanta> KageSenshi, please ask for permission, I don't think it is allowed 05:02:09 <KageSenshi> and transfer using moneygram/western union there is a transfer charge too .. not sure the calculation, bbut it depends on destination and amount 05:02:10 <tuanta> it could be confused with your owned money 05:02:32 <tuanta> RH may think you withdraw money to your pocket :) 05:02:40 <KageSenshi> yeah .. thats the tricky part XD 05:02:45 <tuanta> so, ask for permission first! 05:02:54 <KageSenshi> we need a process for this 05:03:03 <tuanta> yes +1 KageSenshi 05:03:25 <KageSenshi> and also a formula to calculate what is the amount will be added into the reimbursement request, to cover for transaction fee 05:03:30 <dramsey> +1 05:03:36 <tuanta> before defining a process and get it approved, you can not do anything for MoneyGram? 05:03:43 <KageSenshi> else , i will have to bear all the transaction fees on my own money 05:03:48 <KageSenshi> which .. can be very large .. 05:03:54 <tuanta> +1 for transaction fee calculation, KageSenshi 05:03:55 <somvannda> +1 KageSenshi 05:04:03 <mpduty> +1 05:04:06 <zsun> +1 05:04:11 <tuanta> but, KageSenshi, wait... 05:04:37 <tuanta> even now, you should not cover transaction fees yourself 05:05:05 <tuanta> but they should be deducted directly in reimbursements 05:05:06 <KageSenshi> yes .. at the moment, izhar@fedoraproject.org paypal to receiver paypal .. the transaction fee is incurred on the receiver 05:05:15 <tuanta> yes, good :) 05:05:29 <tuanta> we can share the risk 05:05:47 <tuanta> until RH approve to cover transaction fees 05:06:07 <tuanta> this topic is not easy to discuss here 05:06:38 <KageSenshi> ok .. so for now .. can i assume .. for USD100 reimbursement ... i will use whatever the amount left after paypal transfer, to westernunion/moneygram .. and ensure transaction fee is deducted from that value ? .. 05:06:47 <tuanta> please bring it to discuss on Trac, mailing list and direct mails with FAmSCo, other CC holders, Ruth and Robyn... 05:07:27 <tuanta> for moneyGram/WesternUnion, I have no idea now 05:07:42 <tuanta> because you have not got any way to have cash 05:08:00 <tuanta> they just accept cash, don't they? 05:08:01 <KageSenshi> eg: assuming moneygram fee is USD10... .. a USD100 reimbursement will be USD97 once its received to me, and USD87 when it received by end receiver 05:08:08 <KageSenshi> tuanta, yeah, only cash 05:08:31 <tuanta> yes, so first, please ask for cash withdrawal permission 05:08:55 <tuanta> then, yes, receivers need to cover all transaction fees 05:09:29 <tuanta> poorly, we live in a region where PayPal not cover all 05:09:48 <KageSenshi> i believe we already did a similar process before by FranciscoD .. where he receive reimbursement on behalf of another person, before sending through western union 05:10:11 <tuanta> ah, yes! 05:10:13 <tuanta> exactly 05:10:20 <KageSenshi> accounting wise .. transfering to my paypal will mean i'm receiving money on behalf of someone else .. 05:10:44 <KageSenshi> so not exactly cash withdrawal .. 05:10:46 <tuanta> exactly! so we do not need any special permission 05:11:04 <tuanta> you are right 05:11:24 <somvannda> i am getting lost lol 05:11:33 <tuanta> something like I receive money for nangthang to my PayPal account 05:11:44 <KageSenshi> tuanta, yeap 05:11:48 <tuanta> yes, KageSenshi, you can do tat 05:11:53 <tuanta> s/tat/that 05:12:20 <tuanta> just the large transaction fee issue left 05:12:30 <tuanta> at this time, receivers need to cover it 05:12:33 <KageSenshi> allright .. so i guess the conclusion for today is .. all transaction fee will delegated to end receiver 05:12:45 <tuanta> yes, exactly 05:12:55 <tuanta> and you should put it all to the ticket 05:13:06 <tuanta> before and after making the payment 05:13:20 <mpduty> #agreed all transaction fee will be delegated to end receiver 05:13:37 <tuanta> prior is the best, but sometimes you do not know the actual fee 05:13:54 <tuanta> so just an estimation is fine 05:14:13 <tuanta> then you can put the actual fee later to the ticket, KageSenshi 05:14:17 <KageSenshi> i will figure out a way to calculate. .. or ask the person at moneygram/western union to get their calculations 05:14:26 <tuanta> +1 KageSenshi 05:14:40 <mpduty> yes +1 05:14:40 <tuanta> we get this agreed 05:14:42 <tuanta> :) 05:14:59 <KageSenshi> allright :) 05:15:17 <tuanta> KageSenshi, anything else? 05:15:30 <tuanta> are there any more topics to discuss today? 05:15:34 <KageSenshi> good .. so guess i can start working on some other dangling reimbursement .. the moneygram/western union process will take some days to process per transaction .. 05:15:50 <tuanta> ok 05:15:50 <KageSenshi> due to it takes several days for paypal to transfer cash to me 05:16:20 <tuanta> please bring other topics over the mailing list, we are out of time today 05:16:21 <KageSenshi> nothing else from me :) 05:16:25 <zsun> nothing from me 05:16:26 <tuanta> thanks :) 05:16:28 <dramsey> 8-) Thank you for chairing Tuan - tuanta and all APAC Members this was a great meeting indeed! 8-) 05:16:35 <tuanta> thank you for coming today 05:16:43 <dramsey> +1 05:16:48 <botreynisa> ! 05:16:49 <tuanta> see you in next two weeks :) 05:16:52 <somvannda> about the training 05:17:03 <botreynisa> yes 05:17:09 <tuanta> ah, yes; it is a big topic, I see 05:17:28 <tuanta> I am myself willing to come 05:17:33 <tuanta> maybe some others 05:17:39 <somvannda> cool 05:17:49 <tuanta> but we need define the course first 05:17:54 <somvannda> we want to do it sometime in June - August 05:18:02 <tuanta> what/who/how traning 05:18:25 <somvannda> because we will engage with the university that taught Fedora first 05:18:36 <tuanta> so I think, it's best to prepare something, post on the wiki and bring it back to discuss 05:18:47 <botreynisa> ok 05:18:48 <somvannda> I will design the agenda and how it is going to be 05:18:53 <tuanta> cool 05:18:53 <somvannda> yeah 05:19:02 <somvannda> :) 05:19:28 <tuanta> please also think of online vs. offline training 05:19:32 <tuanta> anything else? 05:19:42 <botreynisa> I already brought up this idea with a professional who teaching it 05:20:07 <tuanta> Fedora can support this, I think 05:20:08 <botreynisa> and he said he would love to help with us 05:20:15 <tuanta> nice 05:20:18 <somvannda> online training is also a good idea for those who could not come here 05:20:56 <mpduty> ok then are we done for today 05:20:58 <somvannda> I will ask people around in our region who could make it, and which training they can help 05:20:59 <tuanta> also take a look at: https://fedoraproject.org/wiki/Classroom 05:21:10 <tuanta> you should join into that initiatives 05:21:24 <dramsey> +1 05:21:25 <somvannda> ok tuanta 05:21:37 <tuanta> it's a bit late today 05:21:43 <somvannda> i think it is enough for now 05:21:49 <tuanta> lets prepare it first. 05:21:52 <somvannda> yeah 05:22:00 <tuanta> ok, thank you for coming today 05:22:01 <somvannda> i will arrange it with botreynisa 05:22:11 <botreynisa> yes we will 05:22:17 <tuanta> #endmeeting