04:01:28 #startmeeting 04:01:28 Meeting started Sat Jan 12 04:01:28 2013 UTC. The chair is dramsey. Information about MeetBot at http://wiki.debian.org/MeetBot. 04:01:28 Useful Commands: #action #agreed #halp #info #idea #link #topic. 04:01:33 #meetingname APAC 2013-01-12 04:01:33 The meeting name has been set to 'apac_2013-01-12' 04:01:39 Welcome Everyone. 04:01:47 #link https://fedoraproject.org/wiki/Meeting:APAC_Ambassadors_2013-01-12#Agenda 04:02:05 #chair FranciscoD kushal dan408 KageSenshi 04:02:05 Current chairs: FranciscoD KageSenshi dan408 dramsey kushal 04:02:11 .fas dramsey 04:02:12 dramsey: dramsey 'David Ramsey' 04:02:20 #chair azneita arifiauo 04:02:20 Current chairs: FranciscoD KageSenshi arifiauo azneita dan408 dramsey kushal 04:02:25 Did I get everyone? 04:02:28 .fas arifiauo 04:02:28 arifiauo: arifiauo 'Arif Tri Waluyo' 04:02:40 .fas MavJS 04:02:41 MavJS: mavjs 'Ye Myat Kaung' 04:02:45 * FranciscoD is here 04:02:49 #chair MavJS 04:02:49 Current chairs: FranciscoD KageSenshi MavJS arifiauo azneita dan408 dramsey kushal 04:02:51 .fas FranciscoD 04:02:51 FranciscoD: franciscodubo 'Francisco Javier Dubó Ortíz' - ankursinha 'Ankur Sinha' 04:02:57 * FranciscoD shakes head 04:02:57 .fas kushal 04:02:58 kushal: kush4l 'Kushal Sakurdeep' - kushalkaur 'Kushal Kaur Sardar' - kmrkushal 'kumar kushal' - spallion 'kushal kant goyal' - kushal119 'kushal J. Gujarati' - kushal 'Kushal Das' - kushalsingh 'Kushal Pal Singh' - kushalsen 'Kushal Sen Laskar' (1 more message) 04:03:05 oh many 04:03:08 Kushal Das 04:03:27 Welcome everyone 04:03:29 .fas herson@azneita.org 04:03:29 azneita: azneita 'Heherson Pagcaliwagan' 04:03:29 :) 04:03:46 Ready for #topic APAC FY2014 Budget ? 04:03:52 +1 04:03:52 yep 04:03:57 #topic APAC FY2014 Budget 04:04:03 Okay, go for it. 04:04:09 FYI, We must do this by Monday, January 14th, 2013! 04:04:11 eof from me 04:04:12 hiya 04:04:26 FYI, I did the Tokyo FY2014 eof 04:04:45 dramsey: we have an agenda written out? 04:04:52 * FranciscoD notes bckurera sends regrets: http://lists.fedoraproject.org/pipermail/ambassadors/2013-January/020748.html 04:05:00 (also a budget breakdown) 04:05:07 #info bckurera sends regrets 04:05:13 #info tuanta sends regrets 04:05:19 FranciscoD, only the FY2014 APAC Budget is what I wrote. 04:05:20 eof 04:05:29 dramsey: ah, okay 04:05:31 #chair keshavmishra 04:05:31 Current chairs: FranciscoD KageSenshi MavJS arifiauo azneita dan408 dramsey keshavmishra kushal 04:05:51 I say we start with what bckurera wanted us to discuss then? 04:06:05 Since he and tuan are the ones working on the budget? 04:06:27 #link http://lists.fedoraproject.org/pipermail/ambassadors/2013-January/020748.html 04:06:38 .fas izhar 04:06:39 KageSenshi: izhar 'Mohd Izhar Firdaus Ismail' 04:06:50 .fas keshavmishra 04:06:51 keshavmishra: keshavmishra 'keshav kumar' 04:07:30 ? 04:07:49 dramsey: yes 04:08:06 I used last week's Tuan - https://fedoraproject.org/wiki/Ambassadors/APAC/Budget/Vietnam_Budget_FY2014 (tuanta, 04:23:59) example to make my budget 04:08:06 #link https://fedoraproject.org/wiki/Ambassadors/APAC/Budget/Japan_Budget_FY2014 04:08:06 eof 04:08:17 * FranciscoD notes that we should've had a detailed meeting budget drafted 04:08:44 okay, how about we put in all the links for the budgets we've drafted, and each one can describe their requirements 04:08:54 and give reasons for the requests, in as few words as possible 04:08:55 ? 04:09:11 #link https://fedoraproject.org/wiki/Ambassadors/APAC/Budget/Philippines_Budget_Plan_2013 04:09:12 eof 04:09:19 #link https://fedoraproject.org/wiki/Ambassadors/APAC/Budget/India 04:09:22 ? Ankur there was that India 04:09:26 exactly, eof 04:09:37 any more? 04:09:38 ? Others? 04:09:43 Good question, eof 04:09:45 ! 04:09:54 Go for it, arifiauo 04:09:56 eof 04:09:59 #link https://fedoraproject.org/wiki/Ambassadors/APAC/Budget/Indonesia_Budget_FY2014 04:10:03 +1 04:10:11 ?Others? 04:10:35 eof 04:10:41 Thank you. 04:10:53 #link https://fedoraproject.org/wiki/Ambassadors/APAC/Budget/Malaysia_Budget_FY2014 04:11:02 Yeah. 04:11:05 +1 again 04:11:09 +1 04:11:30 * FranciscoD waits for other links 04:11:54 #link https://fedoraproject.org/wiki/Ambassadors/APAC/Budget/Philippines_Budget_Plan_2013 04:12:06 why are we the only one on earlier year :) 04:12:20 Until then, I request everyone to go over the various links and raise any questions/concerns if any 04:12:55 ? 04:13:03 Raising concerns *now* is better than raising them when the actual reimbursement is to be made 04:13:06 dramsey: go on 04:13:25 Heherson - Just the naming. eof 04:13:26 Ankur - As we know only "two" days until deadline. eof 04:14:19 I can give some info about adimania 's request in the India budget 04:14:32 +1 04:14:41 +1 04:14:44 adimania, sagarun and praveenkumar intend to get swag and distribute it around the Indian Ambassadors 04:14:51 which includes keshavmishra and others 04:15:21 media, swag 04:15:39 they haven't decided on what swag yet, it was too small a period to get quotes unfortunately 04:15:59 kushal and mbuf regularly do their events, they've mentioned some on the budget page too 04:16:02 eof 04:16:11 ! 04:16:17 kushal: please go ahead 04:17:14 I am supposed to go/do workshops at least two times this year but put up only one request as dates are not ready at all 04:18:38 kushal: you can go ahead and just add the events, without the dates (if you want). Tuan had mentioned it 04:19:05 FranciscoD, ok, I will do that 04:19:07 #info kushal hold at *least* two workshops this year 04:19:43 bckurera wanted us to discuss what swag we're thinking of producing 04:19:45 FranciscoD, there will be more workshops but I don't need sponsorship for them 04:20:01 kushal: sure, they only want the ones that will require funding 04:20:09 * alick hello from a (new) ambassador from China 04:20:09 * Lap Stickers = no of units 2000 (per release) 04:20:10 any other (tshirts, buttons ...etc (please discuss)) 04:20:15 DVD(s), Stickers, buttons 04:20:26 +1 04:20:36 banners 04:20:39 fedora user cube? (we've never had it in India) 04:21:00 keshavmishra: banners are more expensive to get done. We generally get them done for a premier event, like the FUDCon 04:21:09 but we coudl get some generic ones, yes 04:21:11 ! 04:21:16 kk4ewt: go 04:21:44 if you make banner get generic ones that can be used for multiple years and releases 04:21:50 + 04:21:54 +1 04:22:00 +1 04:22:04 #info if you make banner get generic ones that can be used for multiple years and releases 04:22:22 #info swag: dvds, stickers, buttons, user-cube 04:22:25 or make some table cloths for tables with Fedora and the voice bubble 04:22:33 +1 on generic swags 04:22:35 +1 04:22:43 #undo 04:22:43 Removing item from minutes: 04:22:43 +1 04:22:55 #info swag: dvds, stickers, buttons, user-cube, generic banners, table cloths 04:23:01 #info Average release party with no SWAGS can be around USD 100 (based on 04:23:04 participants) 04:23:22 anything any one needs to discuss? 04:23:23 FranciscoD: you are expensive 04:23:29 $50 04:23:30 otherwise we can close the meeting 04:23:41 kk4ewt, +1 04:23:51 ? 04:23:52 kk4ewt: just quoting bckurera's mail. They're taking the upper upper limit it seems 04:23:54 arifiauo: go 04:23:59 is there a place in the wiki where we can see the budget plan for each country in APAC? 04:24:15 arifiauo: not yet, once they collect the data, they'll make a consolidated page 04:24:31 ? 04:24:34 per country budgeting is done by us, we're give funds for all of APAC (as far as I know) 04:24:37 dramsey: ye 04:24:38 each country seems to be alot of work the whole region is hard enough 04:24:41 we can live with ours I think 04:24:52 Has the meeting developed all actions and information needed for Buddhike and Tuan. eof 04:25:42 dramsey: I don't know what these actions and information are. Is there a list somewhere we can strike out from? 04:25:57 There seems no budget plan from China ..sigh.. 04:26:21 alick: you can at least make up a wiki page and add your events ther 04:26:22 ? From Buddhike's e-mail, has the meeting addressed his question set? eof 04:26:54 Not a lot of questions here: http://lists.fedoraproject.org/pipermail/ambassadors/2013-January/020748.html 04:26:59 FranciscoD: hope it won't be late 04:27:02 is there another mail that I may have missed? 04:28:18 ? Good e-mail. Everyone should review this. eof 04:28:47 then I think we've addressed all points 04:28:55 :D 04:29:07 Again, I'd have preferred a definite agenda. No way to ascertain if the meeting covered what was required. :/ 04:29:17 ? 04:29:19 #info make definite agenda for meetings 04:29:20 dramsey: go 04:29:25 Should we have actions? eof 04:29:35 dramsey: add whatever you can think of 04:29:45 I'll fill up https://fedoraproject.org/wiki/Ambassadors/APAC/Budget/China_Budget_FY2014 04:29:58 Have countries done the wiki require for their country by the deadline. eof 04:30:06 alick: can i ask a quesiton 04:30:22 #action alick fill up https://fedoraproject.org/wiki/Ambassadors/APAC/Budget/China_Budget_FY2014 before the deadline 04:30:27 +1 04:30:30 why does there need to be a budget by country ? 04:30:55 dramsey: we've spread the word quite well, seeing from the attendance in the meeting. Folks still not putting up events are being irresponsible :( 04:31:20 kk4ewt: it's just to gather data. bckurera and tuanta will then collate the data and calculate the APAC requirements 04:31:29 +1 04:31:31 there will be a consolidated apac budget. 04:31:39 +1 04:31:48 no events on the event list == no event and no support 04:31:58 since there are too many countries, it's difficult to gather data in one place. 04:32:08 FranciscoD: no it isnt 04:32:27 kk4ewt: well, bckurera and tuanta are doing it the way they seem fit. 04:32:28 it is training people to do it correctly 04:32:32 We're supporting them in their method. 04:32:49 kk4ewt: what happens to events that crop up midyear? 04:33:03 azneita: they are planned or 04:33:05 for 04:33:07 kk4ewt: it will be a huge process if every country will start sending their individual budget. 04:33:09 * FranciscoD notes tha tthe budget is *tentative* 04:33:14 kk4ewt, not all events are planned before hand 04:33:16 +1 04:33:31 only to get the total amount required approximately. 04:34:01 or the team cannot commit this date yet, nobody is available 04:34:08 kushal: then they dont get support the first year if they cannot a)be put on the event list b) blog about the event for support (other than some swag) 04:34:29 kk4ewt: they will be on the event list, and they will have reports 04:34:36 the wiki pages now are *not* the final event list 04:35:02 kushal: like you are planning some class well that can be preplanned alot 04:35:03 they are events that people expect to hold, with required budgets, so that bckurera and tuan can plan how much money we need to request famsco for 04:35:21 * FranciscoD doesn't think so. Varies from person to person. 04:35:31 it depends :) 04:35:36 I find it difficult to plan for next month. Depends quite a lot on my supervisor's schedule for example 04:35:38 FranciscoD: if you dont spend it we will 04:36:06 FranciscoD: i ran a FUDCon last year so i know better 04:36:30 okay, not sure where this is going and what that means 04:36:39 if we have nothing further, we'll close 04:36:43 +1 04:36:45 * FranciscoD has a thing for short meetings 04:36:48 ? 04:36:51 xD 04:36:51 arifiauo: yes 04:37:12 I've a ticket for release party 04:37:28 ah, finally a ticket 04:37:30 i'm happy we've started planning though, nothing to go but improve 04:37:33 I think, I need to discuss :) 04:37:34 me too. Shall we go on to the next topic? 04:37:38 arifiauo: please go ahead, link and description please: 04:37:50 alick: you can put up yours once arifiauo is done with his 04:38:04 #link https://fedoraproject.org/wiki/Release_Party_F18_Klaten 04:38:05 ? 04:38:10 FranciscoD, i'm cool for short meeting if everybody are too 04:38:16 #link https://fedorahosted.org/fedora-apac/ticket/47 04:39:01 In the wiki is written for the 50 participants, but in fact I reckon for 100 participants. Because there is a plan for the establishment of a Klaten regional community :) 04:39:03 eof 04:40:14 Let us end the meeting and send out minutes. ;) 04:40:15 People submit your FY2014 Budgets for APAC within the next 48 hours and post your URL on the mailing list. eof :D 04:40:15 I strongly believe that we have accomplished our meeting objectives. ;) 04:40:19 ? 04:40:34 arifiauo: it looks okay to me, but your final comment on the budget still says "50" 04:40:57 arifiauo: you require around 350 then? for 100 participants? 04:41:07 iirc, we can approve as much as 400$ 04:41:09 * FranciscoD looks at dramsey 04:41:20 any thing more, and you need to speak to famsco (I think) 04:41:26 +1 04:41:36 ? 04:41:42 keshavmishra: yes 04:41:57 arifiauo: can you please post a revised budget, with the new number of participants you're expecting? 04:42:16 (as a comment) 04:42:19 it seems awkward to me to ask for the sponsors right now as I am still on mentorship 04:42:20 FranciscoD, no, I had enough with that much fund. 04:42:46 as long as it's under 400, and you have receipts, reports, photos to show, no issues from my side 04:43:13 keshavmishra: it's not a problem. You can always ask your mentor what to do. He won't mind representing you and getting you funds 04:43:13 so do we have any misc budget for supporting for the unplanned events ones so that If my event at college fest goes heavy on my pocket I could ask for some concession? 04:43:22 eof 04:43:33 it depends for what you need that money 04:43:56 That is a great question. eof 04:43:59 keshavmishra: yes, the budget will have a buffer amount. ie, the amount calculated, and some more for unplanned events. Since you're still under mentorship, your mentor will see how much you need and how much you should get etc. 04:44:13 So, what do you say guys? is it to be approved? 04:44:19 arifiauo: +1 from me 04:44:42 +1 04:44:42 can everyone please give a + or -1 for arifiauo 's ticket pleas? 04:44:43 +1 04:45:10 ? Should we do a #agreed or something like that? eof 04:45:28 +3/-0 04:45:40 hahaha 04:45:56 +1 dramsey 04:45:58 +1 from me 04:46:04 #agreed arifiauo 's ticket https://fedorahosted.org/fedora-apac/ticket/47 looks good: Less than 400$. reports/receipts required +4/-0 04:46:08 +1 if I can 04:46:11 +1 04:46:12 okay alick, you had a ticket? 04:46:17 #undo 04:46:17 Removing item from minutes: 04:46:22 #agreed arifiauo 's ticket https://fedorahosted.org/fedora-apac/ticket/47 looks good: Less than 400$. reports/receipts required +5/-0 04:46:25 FranciscoD: yes 04:46:25 thanks :) 04:46:30 #link https://fedorahosted.org/fedora-apac/ticket/56 04:46:52 #link https://fedoraproject.org/wiki/Release_Party_F18_Beijing 04:47:13 alick: will you get media at $1 each? 04:47:17 a cheaper one :p 04:47:34 FranciscoD: I think so 04:47:37 and will 20$ be enough for 50 participants? 04:47:42 (snacks/food) 04:47:43 ? 04:48:03 +1 from me 04:48:07 for instance, arifiauo 's requested 82$ for drinks/snacks for 50 particpants 04:48:15 FranciscoD: if we burn the media here, less than 1$ I think 04:48:42 +1 04:48:46 alick: if you have some time, you could reviese your requirements. As long as it's under 400$, most of us will be okay 04:48:50 I don't think it will conver all people's food... 04:49:16 alick: okay, up to you. All I'm saying is that you can request more if needed. 04:49:24 +1 04:49:24 let's vote on alick 's event 04:49:25 but might be ok if they are just snacks and drinks 04:49:30 +1 for me 04:49:34 +1 from me, too 04:49:37 +1 04:49:43 +1 04:50:23 +1 04:50:25 * FranciscoD waits for any more 04:50:36 +1 04:50:55 #agreed alick 's ticket https://fedorahosted.org/fedora-apac/ticket/56 looks good: Less than 400$. reports/receipts required +9/-0 04:51:05 thanks :) 04:51:06 Yeah! 04:51:13 any more? 04:51:18 * FranciscoD notes that we are 50 minutes in 04:51:23 ? 04:51:26 dramsey: go 04:51:27 #info All APAC Ambassadors will need to have their country's wiki URL done by the January 14th, 2013 deadline and e-mail the mailing list with the appropriate URL. 04:51:28 eof 04:51:42 If no other information, then let us end the meeting, eof 04:51:45 sure 04:51:47 counting down 04:51:52 ? 04:51:54 #task FranciscoD send logs to lists 04:51:56 arifiauo: yes 04:51:59 Who will change the status to "approved"? or we'll just have to do it? 04:52:09 arifiauo: I'll update the ticket once I post the logs 04:52:16 +1 04:52:16 #task FranciscoD update discussed tickets with logs 04:52:20 5 04:52:22 4 04:52:23 3 04:52:24 2 04:52:26 bye 04:52:28 1.34 04:52:33 0.83 04:52:34 thank you all for attending. 04:52:35 :) 04:52:35 .5 04:52:37 :D 04:52:41 0 04:52:44 thanks everyone :) 04:52:46 #endmeeting