04:01:28 <dramsey> #startmeeting
04:01:28 <zodbot> Meeting started Sat Jan 12 04:01:28 2013 UTC.  The chair is dramsey. Information about MeetBot at http://wiki.debian.org/MeetBot.
04:01:28 <zodbot> Useful Commands: #action #agreed #halp #info #idea #link #topic.
04:01:33 <dramsey> #meetingname APAC 2013-01-12
04:01:33 <zodbot> The meeting name has been set to 'apac_2013-01-12'
04:01:39 <dramsey> Welcome Everyone.
04:01:47 <dramsey> #link https://fedoraproject.org/wiki/Meeting:APAC_Ambassadors_2013-01-12#Agenda
04:02:05 <dramsey> #chair FranciscoD kushal dan408 KageSenshi
04:02:05 <zodbot> Current chairs: FranciscoD KageSenshi dan408 dramsey kushal
04:02:11 <dramsey> .fas dramsey
04:02:12 <zodbot> dramsey: dramsey 'David Ramsey' <diamond_ramsey@hotmail.com>
04:02:20 <dramsey> #chair azneita arifiauo
04:02:20 <zodbot> Current chairs: FranciscoD KageSenshi arifiauo azneita dan408 dramsey kushal
04:02:25 <dramsey> Did I get everyone?
04:02:28 <arifiauo> .fas arifiauo
04:02:28 <zodbot> arifiauo: arifiauo 'Arif Tri Waluyo' <arifiauo@gmail.com>
04:02:40 <MavJS> .fas MavJS
04:02:41 <zodbot> MavJS: mavjs 'Ye Myat Kaung' <mavjs01@gmail.com>
04:02:45 * FranciscoD is here
04:02:49 <dramsey> #chair MavJS
04:02:49 <zodbot> Current chairs: FranciscoD KageSenshi MavJS arifiauo azneita dan408 dramsey kushal
04:02:51 <FranciscoD> .fas FranciscoD
04:02:51 <zodbot> FranciscoD: franciscodubo 'Francisco Javier Dubó Ortíz' <f.dubo@hotmail.cl> - ankursinha 'Ankur Sinha' <sanjay.ankur@gmail.com>
04:02:57 * FranciscoD shakes head
04:02:57 <kushal> .fas kushal
04:02:58 <zodbot> kushal: kush4l 'Kushal Sakurdeep' <kush4l@gmail.com> - kushalkaur 'Kushal Kaur Sardar' <skushalkaur@gmail.com> - kmrkushal 'kumar kushal' <kmr.kushal@gmail.com> - spallion 'kushal kant goyal' <krishan0103@gmail.com> - kushal119 'kushal J. Gujarati' <kushaljsk@gmail.com> - kushal 'Kushal Das' <kushaldas@gmail.com> - kushalsingh 'Kushal Pal Singh' <kushal.singh@gmail.com> - kushalsen 'Kushal Sen Laskar' (1 more message)
04:03:05 <kushal> oh many
04:03:08 <kushal> Kushal Das
04:03:27 <dramsey> Welcome everyone
04:03:29 <azneita> .fas herson@azneita.org
04:03:29 <zodbot> azneita: azneita 'Heherson Pagcaliwagan' <herson@azneita.org>
04:03:29 <dramsey> :)
04:03:46 <dramsey> Ready for #topic APAC FY2014 Budget ?
04:03:52 <arifiauo> +1
04:03:52 <FranciscoD> yep
04:03:57 <dramsey> #topic APAC FY2014 Budget
04:04:03 <dramsey> Okay, go for it.
04:04:09 <dramsey> FYI, We must do this by Monday, January 14th, 2013!
04:04:11 <dramsey> eof from me
04:04:12 <dan408> hiya
04:04:26 <dramsey> FYI, I did the Tokyo FY2014 eof
04:04:45 <FranciscoD> dramsey: we have an agenda written out?
04:04:52 * FranciscoD notes bckurera sends regrets: http://lists.fedoraproject.org/pipermail/ambassadors/2013-January/020748.html
04:05:00 <FranciscoD> (also a budget breakdown)
04:05:07 <FranciscoD> #info bckurera sends regrets
04:05:13 <FranciscoD> #info tuanta sends regrets
04:05:19 <dramsey> FranciscoD, only the FY2014 APAC Budget is what I wrote.
04:05:20 <dramsey> eof
04:05:29 <FranciscoD> dramsey: ah, okay
04:05:31 <dramsey> #chair keshavmishra
04:05:31 <zodbot> Current chairs: FranciscoD KageSenshi MavJS arifiauo azneita dan408 dramsey keshavmishra kushal
04:05:51 <FranciscoD> I say we start with what bckurera wanted us to discuss then?
04:06:05 <FranciscoD> Since he and tuan are the ones working on the budget?
04:06:27 <FranciscoD> #link http://lists.fedoraproject.org/pipermail/ambassadors/2013-January/020748.html
04:06:38 <KageSenshi> .fas izhar
04:06:39 <zodbot> KageSenshi: izhar 'Mohd Izhar Firdaus Ismail' <kagesenshi.87@gmail.com>
04:06:50 <keshavmishra> .fas keshavmishra
04:06:51 <zodbot> keshavmishra: keshavmishra 'keshav kumar' <keshav_kumar22@yahoo.in>
04:07:30 <dramsey> ?
04:07:49 <FranciscoD> dramsey: yes
04:08:06 <dramsey> I used last week's Tuan - https://fedoraproject.org/wiki/Ambassadors/APAC/Budget/Vietnam_Budget_FY2014 (tuanta, 04:23:59) example to make my budget
04:08:06 <dramsey> #link https://fedoraproject.org/wiki/Ambassadors/APAC/Budget/Japan_Budget_FY2014
04:08:06 <dramsey> eof
04:08:17 * FranciscoD notes that we should've had a detailed meeting budget drafted
04:08:44 <FranciscoD> okay, how about we put in all the links for the budgets we've drafted, and each one can describe their requirements
04:08:54 <FranciscoD> and give reasons for the requests, in as few words as possible
04:08:55 <FranciscoD> ?
04:09:11 <dramsey> #link https://fedoraproject.org/wiki/Ambassadors/APAC/Budget/Philippines_Budget_Plan_2013
04:09:12 <dramsey> eof
04:09:19 <FranciscoD> #link https://fedoraproject.org/wiki/Ambassadors/APAC/Budget/India
04:09:22 <dramsey> ? Ankur there was that India
04:09:26 <dramsey> exactly, eof
04:09:37 <FranciscoD> any more?
04:09:38 <dramsey> ? Others?
04:09:43 <dramsey> Good question, eof
04:09:45 <arifiauo> !
04:09:54 <dramsey> Go for it, arifiauo
04:09:56 <dramsey> eof
04:09:59 <arifiauo> #link https://fedoraproject.org/wiki/Ambassadors/APAC/Budget/Indonesia_Budget_FY2014
04:10:03 <dramsey> +1
04:10:11 <dramsey> ?Others?
04:10:35 <arifiauo> eof
04:10:41 <dramsey> Thank you.
04:10:53 <KageSenshi> #link https://fedoraproject.org/wiki/Ambassadors/APAC/Budget/Malaysia_Budget_FY2014
04:11:02 <dramsey> Yeah.
04:11:05 <dramsey> +1 again
04:11:09 <keshavmishra> +1
04:11:30 * FranciscoD waits for other links
04:11:54 <azneita> #link https://fedoraproject.org/wiki/Ambassadors/APAC/Budget/Philippines_Budget_Plan_2013
04:12:06 <azneita> why are we the only one on earlier year :)
04:12:20 <FranciscoD> Until then, I request everyone to go over the  various links and raise any questions/concerns if any
04:12:55 <dramsey> ?
04:13:03 <FranciscoD> Raising concerns *now* is better than raising them when the actual reimbursement is to be made
04:13:06 <FranciscoD> dramsey: go on
04:13:25 <dramsey> Heherson - Just the naming.  eof
04:13:26 <dramsey> Ankur - As we know only "two" days until deadline.  eof
04:14:19 <FranciscoD> I can give some info about adimania 's request in the India budget
04:14:32 <dramsey> +1
04:14:41 <keshavmishra> +1
04:14:44 <FranciscoD> adimania, sagarun and praveenkumar intend to get swag and distribute it around the Indian Ambassadors
04:14:51 <FranciscoD> which includes keshavmishra and others
04:15:21 <FranciscoD> media, swag
04:15:39 <FranciscoD> they haven't decided on what swag yet, it was too small a period to get quotes unfortunately
04:15:59 <FranciscoD> kushal and mbuf regularly do their events, they've mentioned some on the budget page too
04:16:02 <FranciscoD> eof
04:16:11 <kushal> !
04:16:17 <FranciscoD> kushal: please go ahead
04:17:14 <kushal> I am supposed to go/do workshops at least two times this year but put up only one request as dates are not ready at all <EOF>
04:18:38 <FranciscoD> kushal: you can go ahead and just add the events, without the dates (if you want). Tuan had mentioned it
04:19:05 <kushal> FranciscoD, ok, I will do that
04:19:07 <FranciscoD> #info kushal hold at *least* two workshops this year
04:19:43 <FranciscoD> bckurera wanted us to discuss what swag we're thinking of producing
04:19:45 <kushal> FranciscoD, there will be more workshops but I don't need sponsorship for them
04:20:01 <FranciscoD> kushal: sure, they only want the ones that will require funding
04:20:09 * alick hello from a (new) ambassador from China
04:20:09 <FranciscoD> * Lap Stickers = no of units 2000 (per release)
04:20:10 <FranciscoD> any other (tshirts, buttons ...etc (please discuss))
04:20:15 <kushal> DVD(s), Stickers, buttons
04:20:26 <FranciscoD> +1
04:20:36 <keshavmishra> banners
04:20:39 <FranciscoD> fedora user cube? (we've never had it in India)
04:21:00 <FranciscoD> keshavmishra: banners are more expensive to get done. We generally get them done for a premier event, like the FUDCon
04:21:09 <FranciscoD> but we coudl get some generic ones, yes
04:21:11 <kk4ewt> !
04:21:16 <FranciscoD> kk4ewt: go
04:21:44 <kk4ewt> if you make banner get generic ones that can be used for multiple years and releases
04:21:50 <FranciscoD> +
04:21:54 <dramsey> +1
04:22:00 <keshavmishra> +1
04:22:04 <FranciscoD> #info if you make banner get generic ones that can be used for multiple years and releases
04:22:22 <FranciscoD> #info swag: dvds, stickers, buttons, user-cube
04:22:25 <kk4ewt> or make some table cloths for tables with Fedora and the voice bubble
04:22:33 <KageSenshi> +1 on generic swags
04:22:35 <dramsey> +1
04:22:43 <FranciscoD> #undo
04:22:43 <zodbot> Removing item from minutes: <MeetBot.items.Info object at 0x26aaabd0>
04:22:43 <keshavmishra> +1
04:22:55 <FranciscoD> #info swag: dvds, stickers, buttons, user-cube, generic banners, table cloths
04:23:01 <FranciscoD> #info Average release party with no SWAGS can be around USD 100 (based on
04:23:04 <FranciscoD> participants)
04:23:22 <FranciscoD> anything any one needs to discuss?
04:23:23 <kk4ewt> FranciscoD:  you are expensive
04:23:29 <kk4ewt> $50
04:23:30 <FranciscoD> otherwise we can close the meeting
04:23:41 <kushal> kk4ewt, +1
04:23:51 <arifiauo> ?
04:23:52 <FranciscoD> kk4ewt: just quoting bckurera's mail. They're taking the upper upper limit it seems
04:23:54 <FranciscoD> arifiauo: go
04:23:59 <arifiauo> is there a place in the wiki where we can see the budget plan for each country in APAC?
04:24:15 <FranciscoD> arifiauo: not yet, once they collect the data, they'll make a consolidated page
04:24:31 <dramsey> ?
04:24:34 <FranciscoD> per country budgeting is done by us, we're give funds for all of APAC (as far as I know)
04:24:37 <FranciscoD> dramsey: ye
04:24:38 <kk4ewt> each country seems to be alot of work the whole region is hard enough
04:24:41 <azneita> we can live with ours I think
04:24:52 <dramsey> Has the meeting developed all actions and information needed for Buddhike and Tuan. eof
04:25:42 <FranciscoD> dramsey: I don't know what these actions and information are. Is there a list somewhere we can strike out from?
04:25:57 <alick> There seems no budget plan from China ..sigh..
04:26:21 <FranciscoD> alick: you can at least make up a wiki page and add your events ther
04:26:22 <dramsey> ? From Buddhike's e-mail, has the meeting addressed his question set? eof
04:26:54 <FranciscoD> Not a lot of questions here: http://lists.fedoraproject.org/pipermail/ambassadors/2013-January/020748.html
04:26:59 <alick> FranciscoD: hope it won't be late
04:27:02 <FranciscoD> is there another mail that I may have missed?
04:28:18 <dramsey> ?  Good e-mail.  Everyone should review this.  eof
04:28:47 <FranciscoD> then I think we've addressed all points
04:28:55 <KageSenshi> :D
04:29:07 <FranciscoD> Again, I'd have preferred a definite agenda. No way to ascertain if the meeting covered what was required. :/
04:29:17 <dramsey> ?
04:29:19 <FranciscoD> #info make definite agenda for meetings
04:29:20 <FranciscoD> dramsey: go
04:29:25 <dramsey> Should we have actions? eof
04:29:35 <FranciscoD> dramsey: add whatever you can think of
04:29:45 <alick> I'll fill up https://fedoraproject.org/wiki/Ambassadors/APAC/Budget/China_Budget_FY2014
04:29:58 <dramsey> Have countries done the wiki require for their country by the deadline.  eof
04:30:06 <kk4ewt> alick:  can i ask a quesiton
04:30:22 <FranciscoD> #action alick fill up https://fedoraproject.org/wiki/Ambassadors/APAC/Budget/China_Budget_FY2014 before the deadline
04:30:27 <dramsey> +1
04:30:30 <kk4ewt> why does there need to be a budget by country ?
04:30:55 <FranciscoD> dramsey: we've spread the word quite well, seeing from the attendance in the meeting. Folks still not putting up events are being irresponsible :(
04:31:20 <FranciscoD> kk4ewt: it's just to gather data. bckurera and tuanta will then collate the data and calculate the APAC requirements
04:31:29 <dramsey> +1
04:31:31 <FranciscoD> there will be a consolidated apac budget.
04:31:39 <arifiauo> +1
04:31:48 <kk4ewt> no events on the event list == no event and no support
04:31:58 <FranciscoD> since there are too many countries, it's difficult to gather data in one place.
04:32:08 <kk4ewt> FranciscoD:  no it isnt
04:32:27 <FranciscoD> kk4ewt: well, bckurera and tuanta are doing it the way they seem fit.
04:32:28 <kk4ewt> it is training people to do it correctly
04:32:32 <FranciscoD> We're supporting them in their method.
04:32:49 <azneita> kk4ewt: what happens to events that crop up midyear?
04:33:03 <kk4ewt> azneita:  they are planned or
04:33:05 <kk4ewt> for
04:33:07 <keshavmishra> kk4ewt: it will be a huge process if every country will start sending their individual budget.
04:33:09 * FranciscoD notes tha tthe budget is *tentative*
04:33:14 <kushal> kk4ewt, not all events are planned before hand
04:33:16 <dramsey> +1
04:33:31 <FranciscoD> only to get the total amount required approximately.
04:34:01 <azneita> or the team cannot commit this date yet, nobody is available
04:34:08 <kk4ewt> kushal:  then they dont get support the first year if they cannot a)be put on the event list b) blog about the event for support (other than some swag)
04:34:29 <FranciscoD> kk4ewt: they will be on the event list, and they will have reports
04:34:36 <FranciscoD> the wiki pages now are *not* the final event list
04:35:02 <kk4ewt> kushal:  like you are planning some class well that can be preplanned  alot
04:35:03 <FranciscoD> they are events that people expect to hold, with required budgets, so that bckurera and tuan can plan how much money we need to request famsco for
04:35:21 * FranciscoD doesn't think so. Varies from person to person.
04:35:31 <kushal> it depends :)
04:35:36 <FranciscoD> I find it difficult to plan for next month. Depends quite a lot on my supervisor's schedule for example
04:35:38 <kk4ewt> FranciscoD:  if you dont spend it we will
04:36:06 <kk4ewt> FranciscoD:  i ran a FUDCon last year so i know better
04:36:30 <FranciscoD> okay, not sure where this is going and what that means
04:36:39 <FranciscoD> if we have nothing further, we'll close
04:36:43 <dramsey> +1
04:36:45 * FranciscoD has a thing for short meetings
04:36:48 <arifiauo> ?
04:36:51 <KageSenshi> xD
04:36:51 <FranciscoD> arifiauo: yes
04:37:12 <arifiauo> I've a ticket for release party
04:37:28 <FranciscoD> ah, finally a ticket
04:37:30 <azneita> i'm happy we've started planning though, nothing to go but improve
04:37:33 <arifiauo> I think, I need to discuss :)
04:37:34 <alick> me too. Shall we go on to the next topic?
04:37:38 <FranciscoD> arifiauo: please go ahead, link and description please:
04:37:50 <FranciscoD> alick: you can put up yours once arifiauo is done with his
04:38:04 <arifiauo> #link https://fedoraproject.org/wiki/Release_Party_F18_Klaten
04:38:05 <dramsey> ?
04:38:10 <azneita> FranciscoD, i'm cool for short meeting if everybody are too
04:38:16 <arifiauo> #link https://fedorahosted.org/fedora-apac/ticket/47
04:39:01 <arifiauo> In the wiki is written for the 50 participants, but in fact I reckon for 100 participants. Because there is a plan for the establishment of a Klaten regional community :)
04:39:03 <arifiauo> eof
04:40:14 <dramsey> Let us end the meeting and send out minutes.  ;)
04:40:15 <dramsey> People submit your FY2014 Budgets for APAC within the next 48 hours and post your URL on the mailing list.  eof  :D
04:40:15 <dramsey> I strongly believe that we have accomplished our meeting objectives. ;)
04:40:19 <keshavmishra> ?
04:40:34 <FranciscoD> arifiauo: it looks okay to me, but your final comment on the budget still says "50"
04:40:57 <FranciscoD> arifiauo: you require around 350 then? for 100 participants?
04:41:07 <FranciscoD> iirc, we can approve as much as 400$
04:41:09 * FranciscoD looks at dramsey
04:41:20 <FranciscoD> any thing more, and you need to speak to famsco (I think)
04:41:26 <dramsey> +1
04:41:36 <keshavmishra> ?
04:41:42 <FranciscoD> keshavmishra: yes
04:41:57 <FranciscoD> arifiauo: can you please post a revised budget, with the new number of participants you're expecting?
04:42:16 <FranciscoD> (as a comment)
04:42:19 <keshavmishra> it seems awkward to me to ask for the sponsors right now as I am still on mentorship
04:42:20 <arifiauo> FranciscoD, no, I had enough with that much fund.
04:42:46 <FranciscoD> as long as it's under 400, and you have receipts, reports, photos to show, no issues from my side
04:43:13 <FranciscoD> keshavmishra: it's not a problem. You can always ask your mentor what to do. He won't mind representing you and getting you funds
04:43:13 <keshavmishra> so do we have any misc budget for supporting for the unplanned  events ones so that If my event at college fest goes heavy on my pocket I could ask for some concession?
04:43:22 <keshavmishra> eof
04:43:33 <kushal> it depends for what you need that money
04:43:56 <dramsey> That is a great question. eof
04:43:59 <FranciscoD> keshavmishra: yes, the budget will have a buffer amount. ie, the amount calculated, and some more for unplanned events. Since you're still under mentorship, your mentor will see how much you need and how much you should get etc.
04:44:13 <arifiauo> So, what do you say guys? is it to be approved?
04:44:19 <FranciscoD> arifiauo: +1 from me
04:44:42 <dramsey> +1
04:44:42 <FranciscoD> can everyone please give a + or -1 for arifiauo 's ticket pleas?
04:44:43 <keshavmishra> +1
04:45:10 <dramsey> ?  Should we do a #agreed or something like that?  eof
04:45:28 <FranciscoD> +3/-0
04:45:40 <dramsey> hahaha
04:45:56 <arifiauo> +1 dramsey
04:45:58 <azneita> +1 from me
04:46:04 <FranciscoD> #agreed arifiauo 's ticket https://fedorahosted.org/fedora-apac/ticket/47 looks good: Less than 400$. reports/receipts required +4/-0
04:46:08 <alick> +1 if I can
04:46:11 <dramsey> +1
04:46:12 <FranciscoD> okay alick, you had a ticket?
04:46:17 <FranciscoD> #undo
04:46:17 <zodbot> Removing item from minutes: <MeetBot.items.Agreed object at 0x17a75ad0>
04:46:22 <FranciscoD> #agreed arifiauo 's ticket https://fedorahosted.org/fedora-apac/ticket/47 looks good: Less than 400$. reports/receipts required +5/-0
04:46:25 <alick> FranciscoD: yes
04:46:25 <arifiauo> thanks :)
04:46:30 <alick> #link https://fedorahosted.org/fedora-apac/ticket/56
04:46:52 <alick> #link https://fedoraproject.org/wiki/Release_Party_F18_Beijing
04:47:13 <FranciscoD> alick: will you get media at $1 each?
04:47:17 <keshavmishra> a cheaper one :p
04:47:34 <alick> FranciscoD: I think so
04:47:37 <FranciscoD> and will 20$ be enough for 50 participants?
04:47:42 <FranciscoD> (snacks/food)
04:47:43 <FranciscoD> ?
04:48:03 <azneita> +1 from me
04:48:07 <FranciscoD> for instance, arifiauo 's requested 82$ for drinks/snacks for 50 particpants
04:48:15 <alick> FranciscoD: if we burn the media here, less than 1$ I think
04:48:42 <keshavmishra> +1
04:48:46 <FranciscoD> alick: if you have some time, you could reviese your requirements. As long as it's under 400$, most of us will be okay
04:48:50 <alick> I don't think it will conver all people's food...
04:49:16 <FranciscoD> alick: okay, up to you. All I'm saying is that you can request more if needed.
04:49:24 <dramsey> +1
04:49:24 <FranciscoD> let's vote on alick 's event
04:49:25 <alick> but might be ok if they are just snacks and drinks
04:49:30 <FranciscoD> +1 for me
04:49:34 <dramsey> +1 from me, too
04:49:37 <arifiauo> +1
04:49:43 <keshavmishra> +1
04:50:23 <kushal> +1
04:50:25 * FranciscoD waits for any more
04:50:36 <MavJS> +1
04:50:55 <FranciscoD> #agreed alick 's ticket https://fedorahosted.org/fedora-apac/ticket/56 looks good: Less than 400$. reports/receipts required +9/-0
04:51:05 <alick> thanks :)
04:51:06 <dramsey> Yeah!
04:51:13 <FranciscoD> any more?
04:51:18 * FranciscoD notes that we are 50 minutes in
04:51:23 <dramsey> ?
04:51:26 <FranciscoD> dramsey: go
04:51:27 <dramsey> #info All APAC Ambassadors will need to have their country's wiki URL done by the January 14th, 2013 deadline and e-mail the mailing list with the appropriate URL.
04:51:28 <dramsey> eof
04:51:42 <dramsey> If no other information, then let us end the meeting, eof
04:51:45 <FranciscoD> sure
04:51:47 <FranciscoD> counting down
04:51:52 <arifiauo> ?
04:51:54 <FranciscoD> #task FranciscoD send logs to lists
04:51:56 <FranciscoD> arifiauo: yes
04:51:59 <arifiauo> Who will change the status to "approved"? or we'll just have to do it?
04:52:09 <FranciscoD> arifiauo: I'll update the ticket once I post the logs
04:52:16 <arifiauo> +1
04:52:16 <FranciscoD> #task FranciscoD update discussed tickets with logs
04:52:20 <FranciscoD> 5
04:52:22 <FranciscoD> 4
04:52:23 <FranciscoD> 3
04:52:24 <FranciscoD> 2
04:52:26 <arifiauo> bye
04:52:28 <FranciscoD> 1.34
04:52:33 <FranciscoD> 0.83
04:52:34 <dramsey> thank you all for attending.
04:52:35 <dramsey> :)
04:52:35 <FranciscoD> .5
04:52:37 <KageSenshi> :D
04:52:41 <FranciscoD> 0
04:52:44 <arifiauo> thanks everyone :)
04:52:46 <FranciscoD> #endmeeting