04:03:08 #startmeeting 04:03:08 Meeting started Sat Feb 18 04:03:08 2012 UTC. The chair is bckurera. Information about MeetBot at http://wiki.debian.org/MeetBot. 04:03:08 Useful Commands: #action #agreed #halp #info #idea #link #topic. 04:03:18 Greetings Suresht dramsey everyone 04:03:22 #meetingname APAC biweekly 04:03:22 The meeting name has been set to 'apac_biweekly' 04:03:34 #topic Ambassador Pinging 04:03:47 .fas udinnet 04:03:48 udinnet: udinnet 'Uditha Bandara Wijerathna' 04:03:52 .fas bckurera 04:03:56 bckurera: bckurera 'Buddhika Kurera' 04:03:59 .fas suresht 04:04:00 Suresht: suresht 'Sureshkumar Packiyarajah' 04:04:34 bckurera from Sri Lanka using Fedora 15 04:04:35 .fas markdude 04:04:36 MarkDude: markdude 'Mark Terranova' 04:04:54 anyone else? 04:05:12 where is dramsey ? 04:05:29 I saw him in the list 04:05:30 #chair udinnet Suresht MarkDude 04:05:30 Current chairs: MarkDude Suresht bckurera udinnet 04:05:51 dramsey is out, he will join soon 04:05:59 ok 04:06:04 #topic News from FAmSCo 04:06:21 any news? 04:06:37 I hope others will join with the meeting soon 04:06:57 FAmSCo last meeting minute 04:07:03 #link http://meetbot.fedoraproject.org/fedora-meeting/2012-02-15/famsco_2012-02-15.2012-02-15-22.00.html 04:07:32 forget to mention first the agenda can be found at 04:07:40 #link https://fedoraproject.org/wiki/Meeting:APAC_Ambassadors_2012-02-18#Agenda 04:07:46 +1 bckurera 04:07:51 any ideas? 04:08:57 shall we move then? 04:09:58 hi magie 04:10:03 hello tuanta and magie welcome 04:10:13 hi bckurera et all 04:10:16 hi, sorry i'm late 04:10:28 we are at the FAmSCo news topic so not too late 04:10:29 hello tuanta magie 04:10:32 I'm late too, sorry :) 04:10:35 Hi Tuan 04:10:39 .fas dramsey 04:10:39 dramsey: dramsey 'David Ramsey' 04:10:41 .fas tuanta 04:10:43 tuanta: tuanta 'Truong Anh Tuan' 04:10:47 hi dramsey 04:10:48 .fas magie 04:10:49 magie: magi 'Rafal Magiera' - geatz87 'Bogusław Magiera' - magie 'Magie Antonio' 04:10:54 nice to see you all here 04:10:58 great to have you on board guys :) 04:10:58 #chair dramsey tuanta magie 04:10:58 Current chairs: MarkDude Suresht bckurera dramsey magie tuanta udinnet 04:10:59 hello 04:11:06 .fas engels 04:11:07 born2linux: engels 'Engels Antonio' 04:11:17 hello born2linux 04:11:23 where are we now? 04:11:25 * bckurera sees lot APAC FAms now 04:11:30 hi udinnet 04:11:35 #chair born2linux 04:11:35 Current chairs: MarkDude Suresht bckurera born2linux dramsey magie tuanta udinnet 04:11:46 are there any news? 04:11:59 meeting agenda is at 04:12:00 #link https://fedoraproject.org/wiki/Meeting:APAC_Ambassadors_2012-02-18#Agenda 04:12:14 So any news? 04:12:22 if not we can move? 04:12:50 move? 04:12:56 dramsey tuanta ? 04:13:02 yes 04:13:27 we can move --> 04:13:30 #topic Meeting Guidelines 04:13:40 #link https://fedoraproject.org/wiki/Communicate/IRCHowTo#Protocol 04:13:46 just to mention this 04:14:08 please try to adhere to those guidelines so that we can have a nice conversation 04:14:26 any ideas or suggestions? 04:14:31 this is open to discuss 04:14:51 I have no idea 04:15:09 that should be helpful enough, I think 04:15:11 then shall we adopt this for the meeting? 04:15:24 so that one can talk at once 04:15:24 +1 04:15:39 if anyone wants to talk indicate ! and wait for the turn 04:15:42 agree? 04:15:46 +1 04:15:51 +1 04:16:11 great, thanks 04:16:19 +1 04:16:33 any more to add or move? 04:17:14 move, pls. 04:17:26 #agree adopt meeting guidelines for APAC meetings 04:17:33 #topic Review *ACTION* items from the last meeting 04:18:01 This is the meeting item 04:18:04 All FAms, update your F17 release parties to the wiki at https://fedoraproject.org/wiki/F17_release_events 04:18:15 please update it 04:18:46 +1 04:18:49 will add it again as an action item? 04:18:57 +1 04:19:06 #action All FAms, update your F17 release parties to the wiki at https://fedoraproject.org/wiki/F17_release_events 04:19:15 please ask help if you need 04:19:31 i saw an update from Bangladesh in the mailing list 04:19:35 so any ideas? 04:19:57 if not we can move? 04:20:07 +1 04:20:10 * Suresht wants to leave now sorry folks 04:20:33 #topic APAC Trac for Regional Support 04:20:59 Hi 04:20:59 hello kaio 04:21:06 #link https://fedorahosted.org/fedora-apac/ticket/14 04:21:20 This ticket still waits 04:21:25 ideas or move? 04:21:42 * kaio at restaurant again. 04:21:56 please put kaio in chair 04:22:01 :) 04:22:03 I have no idea who is managing the APAC trac now? 04:22:19 #chair kaio 04:22:19 Current chairs: MarkDude Suresht bckurera born2linux dramsey kaio magie tuanta udinnet 04:22:19 not me, of course :) 04:22:35 hi FranciscoD 04:22:37 #chair FranciscoD 04:22:37 Current chairs: FranciscoD MarkDude Suresht bckurera born2linux dramsey kaio magie tuanta udinnet 04:22:37 not one person tuanta 04:22:38 #chair FranciscoD 04:22:38 Current chairs: FranciscoD MarkDude Suresht bckurera born2linux dramsey kaio magie tuanta udinnet 04:22:41 hello!! 04:22:44 :) 04:22:47 sorry I'm late! 04:22:49 Zup 04:22:55 * FranciscoD just woke :) 04:22:56 #chair kulll 04:22:56 Current chairs: FranciscoD MarkDude Suresht bckurera born2linux dramsey kaio kulll magie tuanta udinnet 04:23:02 FranciscoD we are at the ticket #14 04:23:07 hello 04:23:14 * udinnet see lot of ppl :) 04:23:14 not a single person, I know; but who? 04:23:14 any update? 04:23:20 I hope you folks dont mind if I sit here without brushinng :P 04:23:38 * FranciscoD will just take a look at the ticket 04:23:57 tuanta I am keeping eye on it and Harish also support 04:24:49 any ideas or move? 04:24:54 #chair aolsystems_ 04:24:54 Current chairs: FranciscoD MarkDude Suresht aolsystems_ bckurera born2linux dramsey kaio kulll magie tuanta udinnet 04:24:56 ! 04:25:03 we can move 04:25:09 please dramsey 04:25:11 bckurera, how about making an action, what do you think? 04:25:29 I have no idea who is managing the APAC trac now? 04:25:34 ! 04:25:38 dramsey is it about trac? 04:25:48 * FranciscoD wishes to update folks on the situation 04:25:50 please FranciscoD 04:25:53 Any unknown status.... 04:26:06 All international travellers have been reimbursed 04:26:17 Rahul mailed the list with an update 04:26:43 Since he was having trouble transferring from abroad, he's passed it on to pjp, should be done any time now 04:26:55 I'll find a link to the mail, just a second 04:28:08 ok 04:28:14 http://lists.fedoraproject.org/pipermail/fudcon-planning/2012-February/003281.html 04:28:18 eof 04:28:23 thanks 04:28:35 FranciscoD can you update the ticket as well 04:28:44 once finish please close it 04:28:53 any thing to add more? 04:28:58 ! 04:29:09 pls dramsey 04:29:33 Looking at "(1:25:27 PM) tuanta: I have no idea who is managing the APAC trac now?" if there are any unknowns 04:29:34 actions 04:29:41 eof 04:29:55 I can help trac if no one to take it 04:30:15 then I ll add it as an action item for me? 04:30:52 If none of us knows this, I think, we should ask this to the mailing list 04:31:01 #action bckurera to find out who is managing the APAC-trac 04:31:12 ok It is added 04:31:18 any more or move? 04:31:19 +1 04:31:22 +1 04:31:25 +1 04:31:29 yes, we can move now 04:31:36 * FranciscoD goes to update ticket 04:31:42 #topic APAC Events 04:31:43 it's half an hour 04:32:03 any info about FUDcon? 04:32:03 please try to manage the meeting duration to 1 hour as planned 04:32:27 +1 04:32:41 please feel free to add your ideas for this topic 04:32:41 what about FUDCon decisions? 04:32:44 we will have a lot of events, activities in Vietnam, very soon 04:32:58 cool tuanta 04:33:12 +1 04:33:21 a good news: I have been elected as Vice President at Vietnam Free and Open Source Software Association 04:33:30 bckurera: How about planning a F17 release event in UWU? 04:33:41 I will manage those activities to promote and develop the FOSS community in Vietnma 04:33:54 UWU:- Uwa Wellassa University Sri Lanka 04:33:55 one f my priories, of course, Fedora Project 04:34:38 bckurera: I think the event is confirmed. I'll update you soon. :) 04:34:40 +1 04:34:51 udinnet +1 04:35:10 azneita: HELLO 04:35:24 There, we can have a F17 release party 04:35:24 anymore updates? 04:35:31 ! 04:35:35 FUDCon? 04:35:49 please mention eof when you stop talking 04:36:10 ! 04:36:17 dramsey please 04:37:17 where is the next FUDcon? 04:37:30 dramsey we are waiting :) 04:37:39 Let's decide, roger. 04:37:42 APAC one or any FUDcon, kulll? 04:37:54 Apac roger. 04:38:07 FranciscoD please ! 04:38:35 ? 04:38:43 We need to increase the number of events we do. 04:39:06 We also need to learn to follow the protocol for fedora events 04:39:44 That helps getting and regulating the amount of swag/goodies for each event 04:39:58 +1 04:40:02 +1 04:40:06 +1 04:40:14 so, I'd like to discuss events under this topic, when they've been added to the fedora events page 04:40:24 and a certain amount of preparations have been made 04:40:45 otherwise, we just come in and mention "so and so events in so and so region is planned" 04:40:57 and we really dont take any steps towards them 04:41:11 if one wants their event discussed, add it to the events page, add it to the agenda 04:41:19 meeting agenda I mean :) 04:41:20 eof 04:41:24 +1 04:41:31 dramsey please ! 04:41:42 +1 04:42:03 * FranciscoD added Nitesh's event to the agenda if no one has noticed ;) 04:42:04 Concur 100% with FranciscoD and we have a couple deadlines to remember 04:42:08 #link http://rbergero.fedorapeople.org/schedules/f-17/f-17-ambassadors-tasks.html 04:42:09 born2linux: +1 04:42:22 magie: :) 04:42:28 Review and plan your Fedora 17 needs, for example media, swag and anything else. 04:42:28 FAmSCo and Regional teams call for Preparation of Media/SWAG by Thu 2012-03-08 04:42:28 Hold Release Events and Publish Event Reports Tue 2012-05-08 04:42:30 eof 04:42:44 important dates! 04:42:53 +1 04:42:58 anymore ideas or move? 04:43:02 #info FAmSCo and Regional teams call for Preparation of Media/SWAG by Thu 2012-03-08 04:43:13 #info Hold Release Events and Publish Event Reports Tue 2012-05-08 04:43:25 bckurera: hello :) 04:43:35 #info Add event to Fedora events page and APAC meeting agenda if it is to be discussed in the meeting 04:43:44 did I miss anything? 04:43:57 any ideas? 04:44:25 has nitesh's event and request for swag been discussed? 04:44:26 further APAC trac can also be used. 04:44:27 https://fedorahosted.org/fedora-apac/ticket/18 ? 04:44:39 I had made him open a trac ticket 04:44:59 https://fedoraproject.org/wiki/User:Niteshnarayan/OpenTalks 04:45:20 please update FranciscoD 04:45:21 He still needs to add more data, but I'd like to get him some swag for the event at least 04:45:51 He's a new ambassador, one we expect to stick around. So I'd really like to encourage him :) 04:46:04 * harish back at keyboard 04:46:15 Getting him at least *some* swag would be a nice way of encouraging him and showing our support IMO :) 04:46:25 Please comment on this? :) 04:46:35 +1 04:46:36 Oh, and use "!" and let bckurera pass you the floor :) 04:46:39 eof 04:46:43 ! 04:46:43 +1 04:46:47 ok thanks 04:46:52 good idea FranciscoD 04:46:55 MarkDude please 04:47:23 Nitesh is in process of becoming Ambadassador 04:47:35 Not sure of details, 04:47:52 He has also been with marketing team and videos 04:48:10 cool 04:48:27 Give him extra swag, he has been really helpful with areas seen (and unseen ) 04:48:32 eof 04:48:35 :) 04:48:40 +1 04:48:41 thanks 04:48:48 any update, idea? 04:48:51 or move? 04:49:07 ? 04:49:29 ! 04:49:37 FranciscoD please 04:49:59 Who is our contact for swag/goodies? 04:50:17 ! 04:50:20 NA and EMEA have people who are "in-charge" of sending out swag/media/other stuff for events 04:50:29 do we have such a person in APAC? 04:50:39 eof 04:50:46 ! 04:50:47 bckurera please 04:50:48 :) 04:50:56 ! 04:51:04 Harish is handling that as far as I am known 04:51:20 but with the taxation problem there is no central point of contact 04:51:28 bckurera, only for those requests I get - so for for CDs. 04:51:29 ! 04:51:30 how ever we need to discuss this 04:51:34 X 04:51:39 eof 04:51:48 MarkDude please 04:51:54 as always our challenge is as pointed out customs taxes. 04:52:05 +1 harish 04:52:09 +1 04:52:12 #chair harish 04:52:12 Current chairs: FranciscoD MarkDude Suresht aolsystems_ bckurera born2linux dramsey harish kaio kulll magie tuanta udinnet 04:52:20 Swag is shipped from one area, not two or more? 04:52:21 that's the main reason 04:52:21 thanks bckurera 04:52:24 a big problem 04:52:34 I cannot seed because AU postage is sky high. 04:52:57 Has their been any research on different combos of shipping- ir at we at cheap rate now? 04:53:15 MarkDude, i was going to suggest that. 04:53:26 ! 04:53:44 MarkDude: eof when you're done :P 04:53:46 please FranciscoD 04:53:51 can each Ambassador put on the APAC page the relative costs of things like tshirts, stickers, decals, CDs and also shipping (average costs) 04:54:09 #info each Ambassador put on the APAC page the relative costs of things like tshirts, stickers, decals, CDs and also shipping (average costs) 04:54:13 it's high time we did that 04:54:18 that's good idea, I think 04:54:18 +1 04:54:20 * harish oops spoke out of sequence :-) 04:54:20 +1 04:54:20 +1 04:54:25 +1 04:54:26 can we have action items for each ambassador please? 04:54:26 harish: That is a very nice idea 04:54:55 with a table like that, we can then decide who makes what and what gets shipped etc. 04:54:56 #action FranciscoD find out shipping charges for t shirts stickers goodies from Bangalore through India and abroad 04:55:09 please make action items for yourself, mentioning the area you're in 04:55:29 So that we can get an rough idea about SWAG shipping costs. cool 04:55:41 Can we also have this info on the wiki? That shipping is an issue inside APAC? 04:55:46 +1 table 04:55:53 #action bckurera find out shipping charges for swags from Colombo through Sri Lanka and abroad 04:56:07 +1 bckurera 04:56:09 nice, any ideas or move 04:56:30 harish: would it be better if people got their swag made and asked for reimbursements? That would cause some redundancy, but it may be cheaper than sending stuff from one place to another? 04:56:35 and i can see that becoming a app that we can plug into and figure out what the best locations are to do various things. 04:56:54 +1 FranciscoD, absolutely 04:56:57 FranciscoD, indeed. that's what i've been recommending. 04:57:06 we decided that way for Vietnam 04:57:36 That is the best and cheaper way 04:57:37 #info recommend Ambassadors get their swag after reimbursement approval from APAC, request reimbursements after event reports + photos are in. 04:57:38 +1 04:57:51 harish: that clear enough? 04:57:53 ! 04:57:59 + invoices, FranciscoD 04:58:00 FranciscoD, yes 04:58:04 ah! 04:58:06 stupid me 04:58:21 #info recommend Ambassadors get their swag after reimbursement approval from APAC, request reimbursements after event reports + photos + invoies are in. 04:58:39 we need to have the reimbursements ONLY done after proof of event. 04:58:44 * FranciscoD just realized he called himself stupid in the logs :$ 04:59:00 harish: yes, we're going to try and implement the Event guidelines more strictly 04:59:12 also a timeout. 04:59:15 why timeout? 04:59:25 #info FOLLOW EVENT GUIDELINES IF YOU WANT SWAG AND REIMBURSEMENT 04:59:36 because I don't know when something is coming in and hate to have to track down something from 3-6 months back. 04:59:50 harish: what period would you recommend? 05:00:08 that's a good question. 05:00:19 well, i would say no later thatn 1 month from event. 05:00:24 Great 05:00:31 +1 05:00:49 +1 05:00:53 we already have guidelines, FranciscoD 05:00:54 #info Period of ONE MONTH after the event for claiming reimbursements (submitting of invoices etc.). else, claim LAPSES 05:01:05 tuanta: yeah, but I don't see people in APAC following them really 05:01:15 ! 05:01:22 i have stuff that i've asked for like receipts etc that don't show up for a long time and when it does, either i don't know of it and then what happens is that we (or I) look tardy in reimbursing. that is not a good thing. 05:01:23 there was the gnunify in India recently. People went. No tickets were ever opened! 05:01:25 guidelines should be shared by all 05:01:45 FranciscoD: There maybe some difficulties too 05:01:56 bckurera please 05:02:04 hey thanks 05:02:06 harish: do the invoices have to be mailed to you, or are scanned copies attached to the trac ticket sufficient? 05:02:14 * FranciscoD wants to get everything in the clear 05:02:17 we need to follow guidelines +1 05:02:21 attach to the ticket 05:02:27 further APAC trac can be used 05:02:33 it should be used 05:02:40 only scanned ones. i don't want to receive any paper please. 05:02:48 add any request to trac so that can be discussed and take actions 05:03:04 later we used FAmSCo trac 05:03:05 #info invoices need to be scanned and attached to trac ticket for reimbursement claim 05:03:05 yes, trac ticket with all the requisite receipts, payment vouchers etc would suffice. 05:03:09 eof 05:03:26 good, stuff is clearer, in more detail :) 05:03:26 reimbursement guidelines here: http://fedoraproject.org/wiki/Reimbursements 05:03:54 http://fedoraproject.org/wiki/Events -> everything related to holding a fedora event :P 05:04:02 #link https://fedorahosted.org/fedora-apac 05:04:14 can someone check if the trac can send alerts when something has been in the queue for one month? 05:04:14 it is almost 1 hour :P 05:04:21 we can move on please 05:04:28 * FranciscoD is sorry for going off agenda 05:04:28 harish I ll take it 05:04:29 and a step by step guidelines for how to organize a Fedora event here: http://fedoraproject.org/wiki/FedoraEvents/Organization :) 05:05:05 further please add meeting / swag/ event keywords as it suits 05:05:18 shall we move then? 05:05:24 bckurera: sure, please move to the next 05:05:26 topic 05:05:31 * harish wondering if any Chinese Ambassadors are on this meeting? 05:05:33 #topic Status of F17 Release Parties 05:05:43 we talked lot about events 05:05:46 anything to add? 05:05:50 no Chinese, harish 05:05:55 not from here :) 05:06:14 Like I said, if you want your event discussed, add it to the agenda :) 05:06:24 +1 05:06:28 +1 05:06:32 #info ask nitesh to get swag for the event, keep invoices for reimbursement 05:06:40 all FAms please add your release party events to wiki 05:06:50