02:00:59 <nb> #startmeeting emergency ambassadors meeting to discuss scale funding
02:00:59 <zodbot> Meeting started Wed Jan 11 02:00:59 2012 UTC.  The chair is nb. Information about MeetBot at http://wiki.debian.org/MeetBot.
02:00:59 <zodbot> Useful Commands: #action #agreed #halp #info #idea #link #topic.
02:02:37 <inode0> Is anyone from the event present to discuss the budget for scale?
02:02:57 <douglax> o/
02:03:12 <inode0> Hi douglax
02:03:21 <douglax> Hi everyone
02:03:27 <inode0> Mi MarkDude
02:03:34 <MarkDude> Hello
02:03:43 <inode0> https://fedoraproject.org/wiki/SCALE_10X_Event
02:04:12 <MarkDude> So it looks like my planned rides both 1 and 2 are not making it
02:04:28 <MarkDude> So I am at plan 3, renting a car and driving
02:05:14 <inode0> as we do this can we make the event page match reality? :)
02:06:07 <inode0> Scott, Mark, and Alejandro will be the booth people for us?
02:06:09 <MarkDude> Well yes inode0
02:06:31 <MarkDude> Problem has been a moving target for me to deal with
02:06:58 <inode0> douglax: are your plans confirmed and are they on the event page accurately now?
02:07:17 <douglax> yes, they are
02:07:19 <inode0> I see flights and cars and am frankly confused about what is from this year and what is from last year
02:08:26 <douglax> There are 2 sections of budget, second corresponds to this year
02:08:34 <inode0> douglax: are you driving? ~$140 of expected travel costs?
02:09:15 <douglax> Yes, I'm about 250 miles south of the border and the plane ticket is way cheaper departing from El Paso
02:09:52 <douglax> I bought my own ticket in mid October
02:10:19 <inode0> oh ok, but you are only asking for the car part and hotel?
02:10:42 <douglax> yes
02:11:04 <inode0> do you have a reservation at the hotel now?
02:11:23 <inode0> and will you and MarkDude be roomies?
02:11:30 * MarkDude has 4 rooms reserved
02:11:45 <douglax> no, last year I shared room with Scott
02:11:49 <inode0> but I only see 3 people and one is local
02:11:49 <MarkDude> We dont need that many
02:11:57 <nb> 4 rooms for $109 ?
02:12:07 <MarkDude> We are NOT taking that many
02:12:13 <MarkDude> no cost to reserve
02:12:18 <nb> oh ok
02:12:20 <MarkDude> Err on side of caution
02:12:23 <inode0> sure
02:12:25 <MarkDude> :D
02:12:56 <inode0> Scott is local and only marked as a FAD attendee so I don't see why he would need a room?!
02:13:25 <douglax> Scott is from Ventura (I think) and I believe is hard for him to stay at home due to the distances
02:13:30 <inode0> douglax: how many nights for you
02:13:45 <inode0> well, is he doing more than the FAD?
02:13:48 <nb> did we find out what is required to get a table?
02:14:08 <MarkDude> We have trhe table
02:14:12 <douglax> 4 nights for me starting thursday
02:14:26 <inode0> how about you MarkDude? how many nights?
02:14:43 <MarkDude> Well the moving target for me, is return time
02:15:08 <MarkDude> will be there Thurs leave Mon or Sun
02:15:44 <inode0> well, I move that we approve the travel expenses (roughly $140) for douglax and a room for 4 nights anyway, which someone will share as much as possible
02:16:00 <nb> inode0, +1
02:17:18 <inode0> for people requesting subsidies we need to know what they are planning on doing and it is helpful to include that on the events page or from a link on the events page
02:17:23 <MarkDude> For me to make it I need travel
02:17:31 <inode0> this helps the actual funder happier
02:17:35 <MarkDude> But as yet dont have confirmed details
02:17:40 <inode0> MarkDude: yes, I plan to get to that
02:18:01 * MarkDude is willing to put TBD on each part :)
02:18:21 <inode0> I don't know what to say about Scott, if he is only a FAD attendee he should be funded from FAD funds rather than from FAmNA
02:18:33 <inode0> we aren't approving TBD
02:18:58 <inode0> can you at least reasonably approximate?
02:19:23 <MarkDude> Uh 300 for car - maybe
02:19:36 <MarkDude> most likely I can do it for less,
02:19:38 <MarkDude> way less
02:19:57 <inode0> so $300 or less + hotel?
02:20:14 <MarkDude> One of the local Fedora people said they can drive
02:20:20 <MarkDude> For car
02:20:23 <MarkDude> ROUGH
02:20:52 <inode0> are you talking about renting now or back to catching a ride?
02:21:28 <MarkDude> Well, moving target
02:21:35 <inode0> sigh
02:21:54 <inode0> what would you like us to do?
02:23:16 <MarkDude> I mean honestly its mayhem right at this moment
02:23:26 <inode0> we are nearing the end of the fiscal year and we can't just run events without any idea how much they are going to cost :(
02:23:55 * MarkDude told people to sort before 6 pm local
02:24:00 <MarkDude> they are calling now
02:24:22 <MarkDude> I may have an Ambassador make it down on Fri
02:24:38 <MarkDude> No good for FAD, but still an asset
02:24:46 <MarkDude> and can drive me back
02:24:48 <inode0> we need to nail stuff down before the night before if we are paying for it
02:24:55 * MarkDude has a ride down on Fri now
02:25:07 <MarkDude> Yes inode0
02:25:17 <MarkDude> You are of course correct
02:25:20 <inode0> ok, does that mean another person will be there and who is that and what will he/she be doing?
02:26:29 <MarkDude> sexycatsinhats helped out at OSCON, he can help with booth there
02:26:40 <MarkDude> He re-arranged schedule
02:26:49 <inode0> great
02:26:55 <MarkDude> TBH, I am emabrrased how this has worked out
02:27:06 <MarkDude> I DO have info on event supplies
02:27:13 <inode0> let's now worry about that now - let's just nail down everything we can
02:27:18 <MarkDude> Of which we are combining all sorts of boxes
02:27:33 <MarkDude> lol- the one thing I do know...
02:27:40 <inode0> so MarkDude & sexycatsinhats will be there Fri-Sun?
02:27:57 <MarkDude> sexycats will be ther Sat and Sun
02:28:17 <MarkDude> His work is jerking him around
02:28:22 <inode0> but you will be there Fri too and sexycats is driving?
02:28:40 <inode0> he'll be working that day?
02:29:04 <inode0> which is fine, I just want to know when you will both be in LA so we can cover a hotel room
02:29:12 <MarkDude> I BETTER be ther Fri
02:29:19 <MarkDude> I am speaking at open of FAD
02:29:29 <inode0> please
02:29:46 <inode0> how many nights hotel for you and sexycatsinhats then? that is the question
02:30:11 <MarkDude> It appears I need Fri - Mon- he needs Sat- Mon
02:30:38 <inode0> you mean you are leaving on Mon?
02:30:49 <MarkDude> YEs
02:31:23 <inode0> ok, I move now that we approve 3 nights hotel @ $109/night for one room for you guys
02:31:34 <nb> +1
02:32:08 <MarkDude> Oh wait I need Thur niight
02:32:16 <MarkDude> <facepalm>
02:32:19 <inode0> I move we approve 4 nights hotel @ $109/night for douglax and scott (or whoever else might need one to share)
02:32:35 <inode0> MarkDude: didn't you tell us he was driving you down on Friday?
02:32:53 <MarkDude> He is
02:33:04 <inode0> then why do you need one on thursday?
02:33:08 <MarkDude> We are driving dwon separately
02:33:19 <MarkDude> returning same vehicle
02:33:32 <inode0> how does that work?
02:33:37 <MarkDude> Just to keep it freakin' simple
02:33:50 <MarkDude> I have a ride down
02:34:00 <MarkDude> Not back
02:34:30 <inode0> ok, what I moved still seems fine
02:34:37 <inode0> you share with douglax on thu
02:34:45 <MarkDude> You see WHY I did not put this on wiki, it's very confusing
02:34:55 <MarkDude> Even to me, and I am in the middle
02:35:36 <inode0> you need to organize events farther in advance one way or the other because we can't operate like this in a responsible way
02:35:58 <MarkDude> True.
02:36:26 <MarkDude> I did not know till the day I was to have brought this up in meeting, that I was supposed to do any of this
02:36:52 <MarkDude> My get go on this was drowning
02:37:02 <nb> well we didn't know anyone was doing anything
02:37:07 <nb> no one had said anything about plans or anything
02:37:32 <inode0> ok, at this point here is a summary of what we have approved
02:37:33 <nb> ok, i move what inode0 said, 1 room for 4 days and 1 room for 3 days
02:37:41 <nb> and the travel for douglax
02:38:03 <inode0> 4nights for one room, 3 nights for a second room to be shared however it works out among the 4 people helping out
02:38:14 <inode0> ~$140 travel expenses for douglax
02:38:31 <inode0> is there any other budget item for us to discuss now?
02:38:39 <nb> if not, i move we #endmeeting
02:39:07 * MarkDude will bring up car expense later
02:39:14 <MarkDude> Shen it is detailed
02:39:14 <nb> MarkDude, there is no later
02:39:37 * inode0 needs to step aside for 5 minutes, will return
02:39:38 <MarkDude> rough idea of car is $300
02:39:46 * MarkDude is self funding FUDcon
02:39:55 * MarkDude CANT expense more
02:39:57 <nb> MarkDude, i thought you were getting rides with people?
02:40:05 <MarkDude> Down
02:40:08 <MarkDude> only down
02:40:15 <MarkDude> I will need to help with gas
02:40:20 * MarkDude can handle that
02:40:35 <MarkDude> manatee is drving down and bringing me up IF car is paid
02:40:55 <nb> oh.......... /me waits till inode0 gets back
02:41:06 <MarkDude> sexycats CANT drive on his own- he is a student
02:43:45 <MarkDude> :)
02:44:02 * inode0 is reading back now
02:44:57 <inode0> when you say car do you mean a rental or just gas expense?
02:45:03 <MarkDude> rental
02:45:09 <MarkDude> +gas
02:45:25 <MarkDude> not for my initial ride down
02:45:29 <MarkDude> I wil pay that part
02:46:39 * inode0 is willing to just approve up to $300 for other travel expenses to get this finished tonight if that does it
02:46:57 <inode0> douglax: can you be reimbursed via paypal?
02:47:10 <douglax> Yes, I can
02:47:27 <MarkDude> Well one last thing
02:47:33 <MarkDude> Sponsoring Scale
02:47:35 <nb> no
02:47:41 <MarkDude> We had not paid last year
02:47:46 <MarkDude> We dont need to
02:47:49 <nb> MarkDude, we didn't?
02:47:53 <MarkDude> Nope
02:48:00 <MarkDude> it fell thru cracks
02:48:00 <inode0> I think we did
02:48:06 <MarkDude> We went to
02:48:12 <MarkDude> Ilan said we did not
02:48:15 <inode0> well, that is too bad
02:48:23 <MarkDude> But every little bit helps
02:48:29 * nb moves we deny sponsorship this year, too late
02:48:38 <nb> too little budget left
02:48:56 <inode0> what is the total we have budgeted now for this?
02:49:04 * nb moves we approve the up to $300 of travel exp
02:49:14 <MarkDude> So when I asked to sponsor for less than last year- we are :)
02:49:27 <inode0> looks like around $1200 now
02:49:44 <nb> MarkDude, i am still opposed.  they shoujld have said something before now
02:49:48 * MarkDude will write nice letter to Scale, and have more of this set AHEAD of time
02:50:05 <MarkDude> No prob, nb
02:50:10 <MarkDude> I was making a joke
02:50:20 <MarkDude> LESS than last year..
02:50:31 <inode0> we are generally happy to help events by sponsoring them and we will sponsor scale again in the future
02:50:37 <nb> #agreed 1 hotel room for 3 days, 1 hotel room for 4 days, approx $140 for douglax travel exp, up to $300 for MarkDude et al. travel exp
02:50:54 * nb thinks taht recaps everything?
02:51:06 <inode0> +1 from me
02:51:45 <nb> shall we adjourn?
02:51:47 <inode0> we do need this documented on the events page and all the stuff from last year and other bits removed
02:52:11 <inode0> before we adjourn
02:52:22 <nb> vwbusguy, hello
02:52:23 <vwbusguy> Hi
02:52:27 <inode0> MarkDude mentioned swag - is that all accounted for now?
02:52:37 <MarkDude> Hey there vwbusguy
02:52:46 <inode0> if we need to send anything I want to do that now, before fudcon if possible
02:53:01 <douglax> Hi Scott
02:53:08 <inode0> hey vwbusguy
02:53:19 <MarkDude> We have everything minus sticker accounted for
02:53:22 <vwbusguy> douglax summoned me back from the grave
02:53:32 <MarkDude> vwbusguy, has shirts
02:53:37 <inode0> MarkDude: and you'll pick those up at fudcon?
02:53:37 * MarkDude has banners
02:53:37 <vwbusguy> Yes
02:53:44 <MarkDude> inode0, YEP
02:53:48 <inode0> perfect
02:53:52 <nb> i thought grover had banners?
02:53:58 <MarkDude> ONly small detail in table cloth
02:54:00 <nb> vwbusguy, i think what we have approved is "1 hotel room for 3 days, 1 hotel room for 4 days, approx $140 for douglax travel exp, up to $300 for MarkDude et al. travel exp"
02:54:07 <MarkDude> Nope, he had table cloth
02:54:11 <nb> MarkDude, oh
02:54:33 <vwbusguy> Who's rooming with who?
02:54:33 * MarkDude did not want to expense the cost of shipping quickly
02:54:45 <nb> MarkDude, when is scale?
02:54:53 <nb> its after fudcon, right? so ground shipping should be ok?
02:54:53 <MarkDude> NExt week
02:55:02 <MarkDude> Ground shipping is fine
02:55:04 <vwbusguy> Scale is next weekend
02:55:05 <inode0> you don't need to but you need to do all shipping while it is ordinary ground and not overnight
02:55:27 <MarkDude> Yes, inode0 - that is the goal
02:55:35 <nb> MarkDude, scott can make you a shipping label to give grover
02:55:41 <nb> or if he doesn't i can, or inode0 can or someone
02:55:42 <vwbusguy> You can ship it to the hotel, too
02:55:50 * MarkDude has spent some time tracking what we have, and what was needed
02:56:04 <vwbusguy> Nb, sure
02:56:11 * MarkDude can get what he needs minus tablecloth at fudcon
02:56:30 <nb> MarkDude, if people bring stuff, what were you needing?
02:56:33 * MarkDude can have Grover send it if needed
02:56:38 <nb> MarkDude, we don't usually have much swag at fudcon
02:56:42 <MarkDude> just the table cloth
02:56:42 <inode0> ok, vwbusguy will ping grover with a label to ship it where it needs to be
02:56:46 * douglax has a few t-shirts as well
02:56:55 * MarkDude has small shirts
02:57:06 <nb> inode0, FYI i think vwbusguy and I may come up with enough pens to give everyone at fudcon one
02:57:14 <MarkDude> Its LA - so small work
02:57:19 <MarkDude> herlo has some laso
02:57:22 <MarkDude> also
02:57:31 <nb> inode0, oops not vwbusguy
02:57:35 <nb> inode0, me and Southern_Gentlem
02:57:39 <MarkDude> pens for Scale
02:58:11 <vwbusguy> I have an XO to bring for display, too
02:58:18 <inode0> ok, inode0 trusts the tablecloth will be taken care of asap and swag/media is in good shape
02:58:38 <MarkDude> yep
03:00:01 <inode0> vwbusguy: if you didn't get an answer earlier please just work out rooms among you :)
03:00:42 <inode0> douglax and MarkDude need four nights but the others three as I understood it
03:00:46 <vwbusguy> Inode0, cool
03:01:03 <vwbusguy> Only three for me
03:01:06 <inode0> we didn't know what you needed really but I figured three or fewer
03:01:37 <vwbusguy> That works
03:02:03 <inode0> ok, anything else tonight?
03:02:14 <vwbusguy> Dinner for fad night?
03:02:28 <vwbusguy> We didn't do one last year but we have in years past
03:02:36 * inode0 points at the FAD sponsor :)
03:03:12 <inode0> FADs come from a different budget, CommArch
03:03:24 <vwbusguy> Ah
03:03:32 <nb> harish, might be around
03:03:37 <MarkDude> Dinner would be awesome
03:03:50 <vwbusguy> Well, since i'm sort of local, I can give stone suggestions if that is go
03:04:00 <vwbusguy> *some
03:04:17 <inode0> anything else for FAmNA?
03:04:35 * MarkDude is done
03:04:50 <MarkDude> And thanks folks for their patience
03:04:53 <inode0> if you need some wiki help let us know
03:05:17 <vwbusguy> Hotel and douglax are the biggies for budget.  sounds like those are ok
03:05:42 <inode0> ok, nb - let's wrap this one up for this year
03:06:09 <nb> ok
03:06:14 <nb> #endmeeting