16:00:17 <tuanta> #startmeeting
16:00:17 <zodbot> Meeting started Tue Mar 25 16:00:17 2014 UTC.  The chair is tuanta. Information about MeetBot at http://wiki.debian.org/MeetBot.
16:00:17 <zodbot> Useful Commands: #action #agreed #halp #info #idea #link #topic.
16:00:39 <tuanta> #meetingname FAmSCo 20140325
16:00:39 <zodbot> The meeting name has been set to 'famsco_20140325'
16:00:49 <tuanta> #topic Roll call
16:00:59 <tuanta> .fas tuanta
16:00:59 <zodbot> tuanta: tuanta 'Truong Anh Tuan' <tuanta@iwayvietnam.com>
16:01:32 <tuanta> #info sensivany sent regrets
16:02:18 <tuanta> ping yn1v lbazan masta robyduck
16:03:15 <yn1v> 64 bytes from yn1v: icmp_seq=3 ttl=51 time=45.5 ms
16:03:43 <robyduck> .fas robyduck
16:03:44 <zodbot> robyduck: robyduck 'Robert Mayr' <robyduck@gmail.com>
16:03:49 <yn1v> .fas yn1v
16:03:50 <zodbot> yn1v: yn1v 'Neville A. Cross' <yn1v@taygon.com>
16:03:54 * yn1v Nicaragua
16:04:15 <tuanta> #chair robyduck yn1v
16:04:15 <zodbot> Current chairs: robyduck tuanta yn1v
16:04:50 <yn1v> lbazan, was around a few minutes ago we were chatting.
16:05:42 * tuanta just pinged masta, but not sure he's around
16:06:29 <lbazan> .fas lbazan
16:06:29 <zodbot> lbazan: lbazan 'Luis Enrique Bazán De León' <bazanluis20@gmail.com>
16:06:39 <tuanta> have we got any hot topics to discuss today?
16:06:48 <lbazan> tuanta: budget?
16:06:58 <yn1v> tuanta, how is the status of fudcon beiging 2014... specially regarding budget?
16:07:15 <tuanta> #chair lbazan
16:07:15 <zodbot> Current chairs: lbazan robyduck tuanta yn1v
16:07:27 <yn1v> I saw an email from Robyn, bu it didn't said much
16:07:33 * masta looks in
16:07:40 <masta> sry I'm late
16:07:48 <tuanta> #topic FUDCon Beijing 2014
16:07:54 <tuanta> #chair masta
16:07:54 <zodbot> Current chairs: lbazan masta robyduck tuanta yn1v
16:08:26 <tuanta> I got a good news for FUDCon Beijing 2014
16:08:52 <tuanta> Robyn finally responded the organizing team with a positive comment
16:08:55 <lbazan> :-)
16:09:01 * lbazan good!
16:09:16 <tuanta> it's not a final approval, but almost
16:09:41 <tuanta> organizing team can go ahead (in fact, they are doing so)
16:10:30 <tuanta> a lot of preparation work need to be done soon while time is coming
16:10:37 <tuanta> eof
16:10:48 <tuanta> have you got any questions?
16:11:27 <yn1v> yes, how do I get that for FUDCon Managua 2014 ?
16:12:09 <robyduck> tuanta: I see one thing important, Visas!
16:12:15 <tuanta> #info FUDCon Beijing 2014 has been nearly approved by FPL. Organizing is going ahead.
16:12:26 <yn1v> Did you write directly to her asking about the event?
16:12:27 <tuanta> #undo
16:12:27 <zodbot> Removing item from minutes: INFO by tuanta at 16:12:15 : FUDCon Beijing 2014 has been nearly approved by FPL. Organizing is going ahead.
16:12:31 <tuanta> #info FUDCon Beijing 2014 has been nearly approved by FPL. Organizing team is going ahead.
16:12:42 <robyduck> and eventually invitation letters
16:12:58 <tuanta> yn1v: I had to write her directly several times
16:13:18 <tuanta> and have been waiting for a few weeks
16:13:19 <lbazan> robyduck: +1
16:13:44 <lbazan> yn1v: when is the fudcon Managua?
16:13:50 <tuanta> she got a seriously ill then she can not respond in time
16:14:10 <yn1v> October 29, 30 and November 1st
16:14:26 <lbazan> tuanta: emails to ruth or robyn?
16:14:30 * tuanta is looking for Visa section on event wiki
16:15:00 <yn1v> We set date later to avoid money conflicts with flock
16:15:36 <lbazan> yn1v: last year was the same problem but was resolved ...
16:15:39 <yn1v> For Cusco all credit card were recehed the limit and it was difficult to buy flight tickets
16:17:29 <robyduck> we should not mix up Fudcons, Managua is the last big event this year, Beijing has only two months from now on to organize the event
16:17:33 <tuanta> #link https://fedoraproject.org/wiki/FUDCon:Beijing_2014#Visa_Application
16:17:42 <robyduck> thx tuanta
16:17:53 <tuanta> robyduck: not much information, just links to official websites
16:18:05 <robyduck> humm
16:18:29 <robyduck> I saw they are not so easy to get, exspecially for asian guys
16:18:57 <tuanta> yes, robyduck
16:18:58 <robyduck> and people has also to request it in time
16:19:23 <tuanta> lbazan, yes I sent emails to both of them
16:19:29 <lbazan> tuanta: ok
16:19:58 <lbazan> yn1v: you must be insistent :-)
16:20:57 <yn1v> I will
16:21:40 <tuanta> I am afraid that time and visa would be some of barrier for people to come to FUDCon Beijing
16:22:12 <tuanta> if you would like to attend, you should start the process for applying a visa soon
16:23:45 <tuanta> any more questions or comments?
16:24:09 <tuanta> or we can change to FUDCon Managua
16:24:38 <masta> it would be nice to see the other FUDcon's around the regions.
16:25:18 <tuanta> #info getting visa on time is a big issue to attend FUDCon Beijing 2014, so if you would like to come, you should apply for it asap
16:25:39 <tuanta> #topic FUDCon Managua 2014
16:26:22 <tuanta> this link: https://fedoraproject.org/wiki/FUDCon:Bid_for_Managua_2014
16:26:24 <tuanta> right?
16:26:32 <yn1v> We are stuck. It has been difficult to find sponsors because we can not tell them that the event is approved
16:26:45 <yn1v> yes, that is the link.
16:27:00 <tuanta> it has been approved, so you should change the link
16:27:13 <masta> hi folks, I will have to join another meeting, but will be half here and there.... fyi
16:27:18 <tuanta> to things like https://fedoraproject.org/wiki/FUDCon_Managua_2014
16:27:21 * masta lurks
16:27:24 <lbazan> tuanta: +1
16:27:35 <yn1v> We haven't get approval by FPL
16:27:51 <tuanta> #action yn1v to change FUDCon Managua URL to https://fedoraproject.org/wiki/FUDCon_Managua_2014
16:28:09 <tuanta> #undo
16:28:09 <zodbot> Removing item from minutes: ACTION by tuanta at 16:27:51 : yn1v to change FUDCon Managua URL to https://fedoraproject.org/wiki/FUDCon_Managua_2014
16:28:17 <tuanta> ah, I see
16:28:44 <tuanta> yn1v, you should send mail directly to Robyn and Ruth
16:28:59 <tuanta> I believe aeperezt knows the process to get it approved
16:29:06 <yn1v> The venue was charging us for the use of the facilities, but we have come up with another venue free of charges
16:29:41 <tuanta> +1 you should look for some alternatives
16:29:42 <yn1v> #action yn1v will insist with FPL to get approval for FUDCon Managua 2014.
16:29:56 <tuanta> free venue would saves you budget much
16:30:08 <tuanta> s/saves/save
16:30:10 <yn1v> or at least get a "start working on it"
16:30:33 <yn1v> Local team agreed that we will not pay for venue
16:31:11 <yn1v> we still have another venue free of charge as plan B
16:31:14 <tuanta> you see, FUDCon Beijing has to pay $1800 for venue
16:31:30 <tuanta> we can sponsor more people with that money
16:32:17 <yn1v> not sure what else to add about fudcon managua 2014. Any question?
16:32:49 <tuanta> #info FUDCon Managua organizing team should find a free of charge venue
16:33:30 <yn1v> we already have one venue free of charge and a second as plan B also free of charge
16:33:37 <tuanta> all the budget has not been listed?
16:33:46 <tuanta> #link https://fedoraproject.org/wiki/FUDCon:Bid_for_Managua_2014#Budget
16:34:07 <tuanta> I see the total is just less than #5,000
16:34:09 <yn1v> nope, we need to quote advertising material previous the event
16:34:33 <yn1v> and we haven't put any budget for flight tickets
16:34:42 <tuanta> yes, I see
16:34:47 <tuanta> you should list them all
16:35:22 <yn1v> the rationale is that we will use all avaliable money for sponsoring people
16:35:24 <tuanta> note that Fedora can sponsor $15,000, as usual
16:35:44 <tuanta> per FUDCon, AFAIK
16:36:10 <yn1v> I am not sure about that, some latam fudcon have been granted only $10,000
16:36:30 <lbazan> yn1v: +1
16:36:54 <tuanta> you should ask Robyn and Ruth in your direct email
16:37:28 <tuanta> IIRC, Fedora granted $15,000 for FUDCon Kuala Lumpur 2012
16:37:41 <lbazan> yn1v: the budget is 15K
16:37:57 <yn1v> I hope so
16:38:35 <tuanta> anything else?
16:38:44 <lbazan> tuanta: nope
16:38:45 <tuanta> we can go back to this topic in next meetings
16:38:53 <tuanta> when we have more information
16:39:08 <lbazan> tuanta: what happen with the regional budget? (next topic)
16:39:10 <yn1v> There is also that we have to get back to budget and change hosting and catering. We were planning on using the hotel where I work. But it turns out it will be conflict of interest
16:40:16 <tuanta> yn1v, I think it is not a big problem. I support it whenever it is the best way
16:40:17 <yn1v> Which in turn makes more difficult for me to get quotes, because I have to dig information from competitors
16:40:43 <tuanta> lbazan, yes, next topic
16:41:14 <yn1v> Well, that also have to be clear up when we get any kind of approval
16:41:19 <tuanta> yes, yn1v you should look around and come up with the most suitable solution
16:41:39 <tuanta> +1 yn1v
16:41:59 <yn1v> let's move to next topic
16:42:03 <tuanta> #topic Regional Budgets in FY2015
16:42:26 <tuanta> there is no update until now
16:42:54 <tuanta> sensivany may hear something (inside Red Hat)
16:43:55 <lbazan> tuanta: ok
16:44:03 <tuanta> seems they are arranging budget for us inside Red Hat
16:44:20 <aeperezt> Sorry to step in Fudcon Latam budget is 15K, organaizers try to split it on 5k for stuff needed and 10K for sponsoring people
16:44:41 <tuanta> thanks aeperezt
16:44:48 <aeperezt> on Fudcon Valencia was split 7.5
16:45:05 <tuanta> #info Fudcon Latam budget is 15K, organizers try to split it on 5k for stuff needed and 10K for sponsoring people
16:45:06 <lbazan> aeperezt: tks!
16:45:17 <aeperezt> gettings everyone
16:45:38 <tuanta> #info no more updates for Regional Budgets in FY2015 until now
16:46:35 * lbazan the budget is out of our hands ...
16:46:40 <tuanta> I think our budget proposals would be cut out about 30% as last year
16:47:36 <tuanta> regional budgets for YF2015 have not been approved yet, but we can spend them as we planned now
16:47:46 <tuanta> s/YF2015/FY2015
16:48:39 <tuanta> but we should prepare for the bad situation when our budget proposals are cut
16:49:03 <tuanta> in final approval/allocation
16:49:04 <lbazan> tuanta: :(
16:49:20 <tuanta> it was happened last year
16:49:49 <tuanta> and I see no reasons to stop it this year
16:49:58 <tuanta> we need to wait
16:50:05 <lbazan> tuanta: ... ok
16:50:17 <tuanta> but if we planned something and need money, we should go
16:50:43 <tuanta> anything else or next?
16:50:48 <lbazan> tuanta: next..
16:50:58 <tuanta> #topic Open Floor
16:51:22 <tuanta> is there anything else to discuss today?
16:51:50 <tuanta> lbazan, yn1v, robyduck and masta
16:51:59 <yn1v> not from me
16:52:02 <robyduck> no
16:52:07 <lbazan> tuanta: nop
16:52:17 <tuanta> ok, I will end the meeting now
16:52:25 <tuanta> thanks and see you all next week
16:52:25 <lbazan> tuanta: +1
16:52:33 <tuanta> #endmeeting